Bylaws of
the National Pan-Hellenic Council, Inc
Of The
Preamble
WHEREAS, the purpose for which
The National Pan-Hellenic Council, Inc. of the University of Kentucky was formed
is to initiate, discuss, coordinate, oversee and maintain programs and
activities of mutual interest to all National Pan-Hellenic Council organizations
in an effective and systematic manner;
NOW THEREFORE, we bind ourselves to carry
out these objects and agree to abide by the following Bylaws and Rules of
Procedure.
Bylaws
Article I Name
Section 1. The name of this Council
shall be The National Pan-Hellenic Council, Inc. of the
Article II Purpose
Section 1.
The purpose of The Council will be:
a) To create and maintain high standards
in the life and ideals of fraternities, sororities, and inter-Greek relations
b) To promote unity among Greek lettered
organizations and student life at the
c) To establish and foster a relationship
and understanding of the structure and method of operations among affiliate and
non-affiliate organizations
d) To address, coordinate, and develop
action strategies on matters of mutual concerns to affiliate organizations
e) To serve as the agent for such action
plans as may be developed
f) To act in accordance to the rules and
policies set forth by the
Article III Membership
Section 1.
Members of the National Pan-Hellenic Council, Inc. of the University of
Kentucky shall consist of the following greek organizations: Alpha Phi Alpha
Fraternity, Inc., Alpha Kappa Alpha Sorority, Inc., Delta Sigma Theta Sorority,
Inc., Iota Phi Theta Fraternity, Inc., Kappa Alpha Psi Fraternity, Inc., Omega
Psi Phi Fraternity, Inc., Phi Beta Sigma Fraternity, Inc., Sigma Gamma Rho
Sorority, Inc., and Zeta Phi Beta Sorority, Inc., hereinafter referred to as
member organizations.
Section
2. Each greek letter
organizations listed above must be a registered
student organization at the
and academically) with their
respective national organization and the University Of
active member organization accounted
for in The Council.
Section 3. The Greek Affairs roster
as prepared by the Greek Affairs office shall at all times designate the
membership of the National Pan-Hellenic Council, Inc. of the
Section 4. Any
organization under the National Pan-Hellenic Council,
Inc. of the
Article IV Officers, Elections and
Nomination, Terms of Office, Officer
Resignation/Impeachment
Section 1. Officers.
a)
The elected officers of The Council shall be the President, the First
Vice President, the Second Vice President, the Secretary, and the Treasurer.
b) Appointed officers shall
be the Parliamentarian and the Historian. They shall be appointed by the
elected president.
c)
Officers shall be undergraduate students of the
d)
Any officer missing three (3) or more consecutive general meetings
per semester shall forfeit their executive office.
e)
The offices of President and First Vice President may not be held
by members of the same organization.
Section 2. Elections and Nominations.
Elections
shall occur during first general meeting in March of The Council given the following:
a)
The Nominations Committee (chairperson) shall accept nominations
and recommendations starting the first meeting in February.
b)
Members seeking a council office must submit their name, letter of
interest and resume to the Nominations Committee.
c)
Candidates for President must have a cumulative GPA of 2.5 or
greater.
d)
Candidates for First Vice President and President must be active
in their active member organizations for at least 3 months prior to being a
candidate.
e)
Candidates must
be present and present a speech on the day of elections. If the said candidate(s)
can not be present they will be excused pending an excuse is given in
accordance to the
f)
The Nominations Committee will present the candidate's name,
letter of interest and resume to The Council at the first general meeting in
March
g)
Candidates (to date) shall be announced seven days prior to
elections and again 3 days prior to elections via email by the Nominations Committee
chairperson. At 2 days prior to elections, the Nominations Committee chair will
no longer accept recommendations and/or nominations, (unless otherwise decided
upon by the Nominations Committee chairperson).
h)
Election of officers shall be decided by majority vote in which
each active member organization (eligible) having two votes each.
i)
In the event of a tie the candidate with the highest cumulative GPA
shall receive the winning vote.
j)
In the event of a tie in which two or more candidates meet the
condition of Section 2 Subsection i of this Article, the President shall vote.
k)
A transition meeting shall directly follow the election. A training period for the elected officers
shall begin after the election.
Section 3. Terms of Office.
a)
Officers shall serve one term. They are not limited to one term
however. They may be reelected upon an upcoming election.
b)
Newly elected officers shall take office and preside over the
second general meeting in April.
Section 4. Officer Resignation
and Impeachment.
a)
In the event of the President’s resignation or impeachment from
office, the First Vice President shall assume the position and powers of
President.
b)
In the event of vacancy in First Vice President, the Second Vice President
shall assume the position and powers of First Vice President and all powers of
Second Vice President hereinafter shall be evenly distributed between all Executive
Board members immediately.
c)
Upon a vacancy in Secretary/ Treasurer position the new President
shall appoint said officers.
d)
The Council may remove any officer on the Executive Board for
violations of the Bylaws or for nonproductively in their position (refer to
Article XII Section 7).
Article V Duties of Officers
Section 1. The President shall:
a)
Be the chief executive officer of The Council.
b)
Preside over all meetings of The Council and The Executive Board,
ensuring that they are conducted with decorum and discipline.
c)
Be responsible for the overall coordination of The Council's
functions.
d)
Act for The Council between meetings of The Council and the Executive
Board; provided that a complete report is made available at the next general
meeting and provided that he/she takes no action contrary to any expressed
policy of The Council.
e)
Call emergency meetings if necessary.
f)
Deem a absence excused per the
g)
Prepare an academic year report due by the first general meeting
in April.
h)
Maintain a working relationship with the Council's advisor and
serve as liaison between advisor, other councils and The National Pan-Hellenic
Council, Inc. of the
i)
Enforce The Council Bylaws.
j)
Attend all Council meetings and all other meetings benefiting the
function of The Council.
k)
Remain neutral on all issues requiring a vote and shall only serve
as the deciding vote in all ties with the exception of judicial trails.
l)
To sign all binding documents and/or contracts.
m)
Serve as a joint signer on all accounts.
n)
Appoint committee chairpersons and co-chairpersons as necessary
with the exception of committee chairpersons already accounted for and outlined
in duties of officers.
o)
Arrange and participate in frequent meetings with Inter-fraternity
Council and Panhellenic Council Presidents and/or university advisors.
Section 2. The First Vice President
shall:
a)
Assist the President as requested.
b)
Assume the office of President in the event of the absence or impeachment
of the President.
c)
Shall serve as a liaison between all committees and the general
body.
d)
Serve as chairperson of the Judicial Board. (i.e. be responsible
for handling all impeachment requests, reporting disputes to the Judicial
Board, and gathering the Judicial Board as needed.
e)
Serve as the chairperson of the Membership Services Committee.
Section 3. The Second Vice President shall:
a)
Assist the President as requested.
b)
Serve as chairperson for the Calendar and Scheduling Committee.
c)
Serve as chairperson for the Activities and Community Service Committee.
d)
Serve as chairperson of the Nomination Committee.
Section 4. The Secretary shall:
a)
Assist the President as requested.
b)
Be responsible for keeping an accurate record of minutes at all general
and Executive Board meetings.
c)
Be responsible for keeping a record of attendance for all delegates/representatives
at general meetings.
d)
Be responsible for
distributing minutes of each general meeting to all active member organizations.
e)
Be responsible for informing The Council of any dates that are not
reserved at general meetings.
f)
Be responsible for distributing a copy of The Council Bylaws to
every active member organization.
g)
Maintain a current paper file of all current and past minutes, rosters
and Bylaws as well as be responsible for all correspondence to organizations.
h)
Be responsible for notifying members of The Council of all
internal affairs (i.e. fines, notices, etc…)
i)
Serve as chairperson of the Scholarship Committee.
Section 5. The Treasurer shall:
a)
Assist the President as requested.
b)
Work with the President to maintain an accurate account of all The
Council finances.
c)
Maintain all financial accounts of The Council.
d)
Give a financial report at each general meeting.
e)
Submit a typed itemized list of all transactions on a monthly
basis.
f)
Be responsible for all deposits, balancing of the checkbook, and
writing of receipts.
g)
Receive or collect revenue and deposit them into The Councils
financial account within 24 hours of receipt of any funds.
h)
Issue checks upon receipt or invoice and to be a joint signer on
all accounts.
i)
Serve as chairperson of the Budget and Finance Committee
Section 6. The Parliamentarian shall:
a)
Assist the President as requested.
b)
Be responsible for maintaining order in general /emergency meetings
according
to Robert’s Rules and The Council’s Bylaws.
c)
Serve as chairperson of the Bylaws Committee.
Section 7.
The Historian shall:
a)
Assist the President as requested.
b) Keep
a record of all events and progress of The Council throughout the academic year.
c) Compile
a scrapbook of The Council’s progress & events at the end of the academic
year.
d) Take
pictures and gather pictures at Council events throughout the academic year.
Article VI Executive Board
Section 1. There shall be an
Executive Board comprised of the elected officers of The Council.
Section 2. The Executive Board shall
meet at the call of the President and shall be responsible for the transaction
of routine business between general meetings of The Council. The Executive
Board shall be empowered to act on behalf of The Council in situations of emergency; provided that a complete report
is made available to The Council at
the next general meeting;
Article
Section 1. Judicial Board Members.
a)
Judicial Board members will consist of only one chairperson
and only one delegate of each active member organization.
b) The First Vice President will be the chairperson
of the Judicial Board
and
reside over Judicial Board meetings.
Section
2. Judicial Board Duties.
a) The purpose of the Judicial Board is
to serve as a body in which grievances are received and handled. This body also
implements fines for failure to adhere to bylaws, rules and regulations of The
Council and will handle the impeachment of incompetent officers.
Section 3. Judicial Board Meetings.
a)
In
Judicial Board meetings, grievances and/or impeachment request will be worked
out in a civilized manner where all aspects of the case will be reviewed and
deliberated. Notification of the meeting time and place must be given with a
minimum of one (1) week notice.
b)
In
the event of a grievance trial, Judicial Board members and only 2
representatives of each active member organization involved must be present.
Failure of only 2 representatives of active member organizations to attend will
result in the said case be dismissed indefinitely.
c)
In
the event of an impeachment trial, the officer in question, the accusing party,
(which is no more than two representatives), and Judicial Board members must be
present. Failure of the representatives of the accusing party to attend will
result in the said case be dismissed indefinitely.
d)
Judicial
Board members can not serve as representatives (due to the need of
impartiality). The chairperson is a non-voting member unless in the case of a
tie.
e)
An
advisor must be present at all Judicial Board meetings.
Section
4. Judicial Board Ruling
a) A written complaint or
request for impeachment of an officer must be submitted in writing to the
Judicial Board barring evidence in a case.
b) Judicial Board members are to be
impartial in all of its dealings and deliberations, adhering only to the facts
that were presented during the Judicial Board meeting.
c)
Each Judicial Board member (present) will have one vote in
Judicial Board meetings. The
chairperson is a non-voting member unless in the case of a tie.
d) The Judicial Board must inform The
Council of all decisions.
e) The Judicial Board’s decision is final
with majority vote of Judicial Board members.
Section 5. Action.
a) The Judicial Board has the right to rule
on a grievance/dispute, implement fines, and remove incompetent officers (refer
to Section 2 Subsection a of this Article).
Section 6.
Grievance Proceedings
a)
The
active member organization with a grievance must first submit a formal written
complaint to the First Vice President in writing within 3 days (72 hours) after
the incident
b)
The
First Vice President will then set a Judicial Board meeting. The Judicial Board
members, 2 representatives of the active member organization(s) involved, and The
Council's advisor must be present only. The First Vice President will give a
minimum one week notice of the meeting time and place.
c)
The
written complaint will be read to the Judicial Board. The representative(s) of
active member organization(s) involved will speak for a maximum of 5minutes
pertaining to their grievance/dispute. Judicial Board members will discuss the matter
and come to a ruling at the end of the Judicial Board meeting. This meeting will not exceed 90minutes. A
ruling on must be decided at or before 90minutes is completed and shall be
final.
Section
7. Impeachment Proceedings. The Council may remove any officer from the Executive Board for
violations of the Bylaws or for nonproductively in their position.
a)
Active member organization must first submit a formal written request
for impeachment of an Executive Board member to the First Vice President (i.e.
the Judicial Board chairperson) within
3 days (72 hours) after the incident.
b)
The
First Vice President will then set a Judicial Board meeting. The Judicial Board
members, officer in question, 2 representatives of the accusing party, and The
Council's advisor must be present only. The First Vice President will give a
minimum one week notice of the meeting time and place.
c)
The
formal request for impeachment will be read to the Judicial Board. The
representative(s) of the accusing party and officer in question will speak for
a maximum of 3 minutes each pertaining to the case. Judicial Board members will
discuss the matter and come to a ruling at the end of the Judicial Board meeting. This meeting will not exceed 90minutes. A
ruling must be decided at or before 90minutes is completed and shall be final.
Article VIII Committees
Section 1. The President shall confer
with the Executive Board, and appoint committee chairpersons and/or co-chairpersons
as necessary with the exception of committee chairpersons already accounted for
and outlined in duties of officers. (Refer to Article V).
Section 2. The Standing Committees are as follows:
a)
Activities and Community Service Committee
b)
NPHC Step Show Committee
c)
Membership Services Committee
d)
Budget and Finance Committee
e)
Scholarship Committee
f)
Calendar and Scheduling Committee
g)
Nominations Committee
h)
Bylaws Committee
Section 3. Committees are to present an academic year report of their
accomplishments due by the first general meeting in April.
Section 4. Activities and Community
Service Committee. This Committee shall plan and organize a maximum of 8 major Council
sponsored/co-sponsored activities/community service events per academic year (ideally
4 per semester).
Section 5. NPHC Step Show Committee. This committee will plan and operate the annual
NPHC Step Show. The chairperson of this committee must not be a participant in
the step show competition.
Section 6. Membership Services Committee: This committee shall plan
fellowship events primarily for active member organizations with the goal
being: to improve Greek letter
organizations dynamics. This committee shall plan a Council retreat. This
committee shall also plan a anti-hazing workshop and keep record of it’s attendance
at the beginning of each semester as needed.
Section 7. Budget and Finance Committee. This committee shall work
closely with other committees. The committee plans and recommends a budget for
The Council’s approval due by the second general meeting in April. The budget
committee shall consist of the chairperson(s) of each standing committee only.
Section 8. Scholarship Committee. This committee outlines
efforts to improve the cumulative GPA(s) of active member organizations
collectively. This committee also develops and administers a scholarship award
and recognizes organizations and individuals who have made extraordinary achievements.
Section 9. Calendars and Scheduling
Committee. This
committee shall release a
yearly (academic year) calendar comprised of all events excluding membership
intake programs/events and private events of
a) Active member organizations may submit
a maximum of 20 public events per academic year, ideally 10 per semester to be
recorded on the academic year calendar.
b) The active member organization(s) with
the highest cumulative GPA(s) as calculated by the Greek Affairs office at the
end of the spring semester (of the current year) will have priority when
scheduling their allotted events (for the upcoming academic year). (Example: The cumulative GPA(s) as determined
at the end of the 2008 spring semester will determine who gets priority when
scheduling/submitting events for the 2008Fall-2009Spring academic year).
c) Once an active member organization has
established priority of their maximum 20 events per academic year as submitted when
due, no other active member organization shall have a public event during the
said date unless written permission (i.e. event permission form) is granted by
the President of the organization hosting that event.
d) Council sponsored/co sponsored events
and meetings shall have priority over all active member organization events. These
dates shall be scheduled and announced prior to the final schedule meeting
(refer to Section 9 Subsection e of this article). Once The Council has
established their maximum 8 events per academic year no other active member organization
shall have a public event during the said date unless written permission is
granted by the President of The Council. Council events may override an active
member organizations event when warranted.
e) The Calendar & Scheduling
Committee will meet a minimum 10 days prior
to
the first day of classes in the fall to
finalize the calendar (unless otherwise decided upon by the Calendar and
Scheduling Committee chairperson). (This meeting shall be called the final
schedule meeting). This committee consists of a representative from each active
member organization that can make decisions pertaining to scheduling events for
their chapter at the time of the final schedule meeting. A representative from
each active member organization must be in attendance or will be sanctioned (refer
to Article XIII Section 8 Subsection d.5).
f) The calendar shall be released and
presented 3 days following the final schedule meeting and shall be final.
Changes and modifications to the calendar may be made provided you receive
written permission from the Calendar and Scheduling Committee chairperson. The
Calendar and Scheduling Committee chairperson shall schedule based on available
days granted the active member organization does not exceed 20 public events
scheduled. Cumulative GPA having priority
when scheduling no longer exist at this point and active member organizations
must obtain permission and approval from the Calendar and Scheduling Committee chairperson
after the calendar is final.
Section 10. Nominations Committee. This committee shall consist of one (1) representative from each active member
organization. They shall be responsible for the elections of officers. They
shall also be charged with creating a ballot of candidates and tallying the
results as well as organizing and conducting elections. (Refer to Article IV Section
2).
Section 11. Bylaws
Committee. This committee shall consist of one (1) representative
from each active member organization. The parliamentarian shall serve as the chairperson
of this committee. The Bylaws Committee shall be responsible for making recommendations
to the bylaws currently adopted by The Council. This committee shall present
their recommendations to The Council to be voted upon.
Article IX Delegates
Section
1. Each active member organization must have two
(2) delegates at each
general meeting unless the President of
The Council deems an absence acceptable.
Section
2. Delegates must
email a notice of absence 2 days prior to general and/or
emergency meetings to be considered
acceptable. Acceptable absences shall be
constituted by the
attendance.
Section
3. Excused absences
shall not be sanction/fined.
Section 4. One delegate must be the active
member organization’s Chapter President, or in the absence of the Chapter President,
the consecutive executive officers of that organization.
Section 5. Delegates must actively participate
in Council business. This includes committees, community service, meetings,
etc.
Section
6. Only delegates eligible
and present at roll call are to participate in
voting during general /emergency meetings.
Article X Meetings
Section 1. General meetings shall be the
second and fourth Sundays of every month when classes are in session, unless
decided otherwise by the President of The Council. There shall be at least one general
meeting a month.
Section 2. General
meetings (excluding those in which elections are taking place) must not exceed
ninety (90) minutes unless an extension is voted upon and passed.
Section 3. The President of The Council has the
authority to call emergency meetings as long as active member organizations are
given 5 days notice.
Section
4. The Executive
Board must meet regularly. The make up of the
Executive Board includes: All elected
officers (President, First Vice
President, Second Vice President,
Secretary, and Treasurer). The President
shall call Executive Board meetings
and give at least 3 days notice prior to the
Executive Board meeting.
Section
5. The dress code for
general meetings shall be “business
casual”. Denim, sweats, tennis shoes,
and other clothing of that nature
are strictly prohibited. The attire of
delegates must be “business
casual” in order to vote, if eligible.
(I.e. men in dress slacks and collared shirts or
women in appropriately covering clothes
and open toed shoes, which are
not flip flops).
Section
6. All of The Council
meetings are closed meetings. Meetings are only open to
those who are members of active member
organizations or by invitation.
Section7. A quorum must be present to vote on any matter. A quorum consists
of the majority of the voting body (which is half of the voting bodies + one
vote).
Article XI
Rights and Responsibilities of active Member organizations
Section 1. Active member organizations are to
have two (2) delegates
present for the ENTIRETY of every meeting. Failure to adhere will result in a
fine
(refer to Article XIII Section 8 Subsection
d.3).
Section
2. Only delegates
present at roll call are to participate in
voting during general /emergency meetings.
Section 3. Each active member organization must have
representation of twenty-five percent (25%) of the chapter’s roster (according
to Greek Affairs roster) in attendance at all NPHC sponsored/co-sponsored
events (i.e. retreats, community service, etc.), or events deemed necessary by
the President. This excludes fundraisers and parties. The fine for failing to
adhere to this guideline is fifty dollars ($50) per active member organization
(refer to Article XIII Section 8 Subsection d.1).
Section 4. Active member organizations must have
at minimum one (1) consecutive serving delegate per general meeting.
Section 5. Active member organizations are
required to pay dues and fines when due. (Refer to Article XIII Section 7 & Section 8 Subsection e)
Article XII
Probation Period Rights and Responsibilities
Section 1.
Active member organization shall be placed on probation for the length
of the ensuing semester or until monies (owed to The Council) in excess of $124
are paid.
Section 2.
Active member organization shall be placed on probation if any of the following
occur:
a) Any
active member organizations falling under a 2.5 semester GPA as calculated by
the Greek Affairs office (which does not include summer and winter
intersession) at the end of the fall semester and again at the end of the
spring semester.
b)
Active member organizations with outstanding monies (owed to The
Council) in the excess of $124.
c)
Active
member organization(s) whom are absent and unexcused during roll call 3 times
in a semester.
d)
Any
active member organization that is revived shall be placed on probation for the
length of their returning semester. (Refer to Article
Section 3. Active
member organizations on probation shall consist of the following
limitations and rights and responsibilities. Active member organization on probation:
a) will
not be entitled to vote in general or emergency meetings. (this does not pertain to Judicial Board or committee
meetings)
b) will
still be required to adhere to the rights and responsibilities of active member
organizations with the exception of voting. (Refer to Article XI).
Article XIII Finances
Section 1. All incoming monies shall
be the responsibility of the Treasurer.
Section 2. All checks must have
signatures from both The President and the Treasurer of The Council.
Section 3. All check requests (i.e.
reimbursements) must be submitted in writing to the Treasurer via check request
forms (to be reviewed by auditors at a later date).
Section 4. Check request forms will
be provided for all delegates upon request.
Section 5. Original
receipts of purchases must be provided by delegates no later than the next
general meeting.
Section 6. If a member fails to
provide the original receipt for the purchase, he/she will be held accountable
for purchase and not reimbursed by The Council
Section 7. Dues.
a) The dues are $50 per semester for each
active member organization of The Council. This amount is to be paid at the
second general meeting of each semester.
b) In addition to Article XIII Section 7
Subsection a, each member (delegate or not), must pay $4.00 per academic year
as dues to The Council. This entire
amount is due at the second general meeting in the fall semester.
c) New members of any active member
organization must pay their $4.00 per academic year dues upon entering their organization.
d)
Each active member organization is responsible for submitting dues
according to the roster as determined by the Greek Affairs office.
Section 8. Fines.
a) Fines will be imposed when active member
organizations fail to comply with the National Pan-Hellenic Council of the
b) The following are standing fines that will
be imposed, and do not require the Judicial Board’s deliberations, unless the
fined party disputes their guilt.
1. Each active member organization must
have representation of twenty-five percent (25%) of the chapter’s roster
(according to Greek Affairs roster) in attendance at all NPHC sponsored/co-sponsored
events (i.e. retreats, community service, etc.), or events deemed necessary by
the President. This excludes fundraisers and parties. The fine for failing to
adhere to this guideline is fifty dollars ($50) per active member organization
2. All active member organizations with
paperwork that is not turned into the Greek Affairs office or the Executive
Board by the pre-set deadline will incur a fine of fifty dollars ($50) weekly
until said paperwork is turned in.
3. Each active member organization must
have two (2) delegates present and in business attire at every general meeting
at the time of roll call and for the complete duration of the general meeting. If
an active member organization fails to adhere to this guideline, a fine of ten
dollars ($10) per delegate will be levied against the said organization.
4. Failure for a member of an active
member organization to attend an anti-hazing workshop per academic year will
result in a fine of $50 per member (not member organization).
5. Failure for a representative of a active
member organizations to attend the final schedule meeting when set, will result
in a fine of $50 per active member organization.
c) Excluding Article XIII Section 8
Subsection d.2, fines are due 14 days after
notification is sent. Failure to pay will
result in an additional $10 one time fee
Section 9. Fines and dues will roll
over to the ensuring semester(s) for a said organization until paid. Any monies
owed to The Council will cap at $150.
Section 10. Step Show Finances.
a) Monies from Step Show activities will
not be dispersed to an active member organization until all monies owed
to The Council are paid in full to The Council by the said organization. Monies
owed to the Council will cap at $150
b) All monies owed to The Council will be
removed, accordingly from the active member organization's Step show share. If their step show share does not cover the
full amount of all acquired monies owed to The Council, the active member
organization will be required to pay the remanding balance.
c) The winners of the step show will
receive $500 to be distributed. This money/prize will be deducted from step
show gross profits. There will be one winner for female division and one winner
in the male division. The winner will be decided by the highest score(s) as calculated
in that division concluding the show. In the event of a tie in that particular
division the prize will be split evenly.
d) The remainder of the step show net
profits will be dispersed as follows: The
Council will receive two (2) shares and each active member organization will
receive one (1) share.
Section 10. Accounting.
a) The financial accounts of the National
Pan-Hellenic Council of the
b) All officers of The Council who handle
the funds must be bonded at a level sufficient to cover the amount of funds
they are expected to handle. I.e. President and Treasurer.
Article XIV Parliamentary Authority
Section
1. The latest addition of “Robert’s Rules of
Order” will govern in all matters not provided for in these Bylaws.
Section
2. The Executive
Board has the right to provide any Bylaws interpretation.
Article XV Revisions
Section 1. The Bylaws may be revised
by two thirds (2/3) vote of active member organizations (present and eligible to
vote).
Section 2. The President of the
Council shall provide written notice of any changes of these Bylaws to The National
Pan-Hellenic Council international Office, The Council's advisor, as well as to
all other necessary sources within thirty (30) days.
Article XVI Rules of Procedure
Section 1. Rules Of
Procedure
Rule 1. The following agenda shall
stand adopted;
Call to order by President
Minutes of the Previous Meeting
Presidents Report
Committee Reports
Old Business
New Business
Announcements
Closing/Adjournment
Rule 2. Any member who offers a
motion shall be permitted to speak in favor of that motion, then any concurring
or opposing position is heard.
Rule 3. Discussion pertaining
to a motion must not exceed 4 minutes.
Rule 4. The Chairperson of
general/emergency meeting (i.e. the President of The Council) shall entertain
motions when warranted.
Rule 5. All committee chairpersons
shall submit their reports in writing unless deemed unnecessary by the President.
Rule 6. All chairpersons/ persons
shall remain responsible for reports assigned to them and accepted by them. Regardless of whether they are able to attend
the meeting, their report is due. Officers who anticipate an absence shall
provide the Secretary with their report prior to the general/emergency meeting.
Article XVII Risk Management
Section 1. All active member organizations
must abide by the