Guidelines
for Event Planning
at
the University of Kentucky
Please
be advised that tTheThe Dean of
Students Office encourages and expects compliance by a
registered student organization with the following guidelines. The ability of a registered student organization
to sponsor an event and the continuing registration of the organization by the
University is contingent upon compliance.
The Dean of Students Office is responsible for any disciplinary action
resulting from a violation of these guidelines.
1.
A
student organization must be registered with the Director of the Student
Center. Forms are available in 106
Student Center. Non-student events
should adhere to the same criteria as student events for time, noise, alcohol
and miscellaneous guidelines.
2.
If
an outdoor campus facility is to be used, a reservation must be approved by the
Director of the Student Center. Forms
are available in 209 Student Center.
3.
The
sponsoring organization(s) and the contracted venue are jointly responsible for
control of admissions and for the conduct/behavior of persons attending
events. Admissions for some student
events may be limited to UK students, faculty and staff. UK identification cards may be checked prior
to admission.
4.
All
events must be in compliance with University of Kentucky Administrative
Regulations II-8.3-2 and II-8.3-4 and must not interfere with the academic
mission of the University.
1.
Events
shall end by 12:00 a.m. on Sunday through Thursday and by 1:00 a.m. on Friday
and Saturday.
1.
Sponsoring
organizations are held responsible for the noise level at events. Noise levels may be dictated by University
officials, local ordinances and/or state laws.
2.
Organizations
sponsoring outdoor events with amplified music must adhere to the local noise
ordinance.
1.
All
events must comply with the University of Kentucky Alcohol Policy,
Administrative Regulation II-1.1-4, as well as state and local law.
2.
For events
serving alcohol, anAn
insured, licensed, third-party vendor should be hired by sponsoring
organizations.
3.
Events
or activities mustshould be ticketed or they mustshould
be closed to all but members of the sponsoring organization and guests.
4.
The
sponsoring organization and the contracted vendor must take steps to identify
members and guests of legal drinking age, including the check of an officially
issued state or federal identification.
5.
Direct
or indirect purchase of alcoholic beverages by sponsoring organizations is not
permitted.
6.
Alcohol
mustshould
not be sold, directly or indirectly, by sponsoring organizations through any
means, such as tickets, admission charges or donations.
7.
Transportation
alternatives should be provided by the sponsoring organization for members and
guests.
8.
Advertising
the presence of alcohol and/or encouraging the use of alcohol is not permitted
in event promotions.
9.
Non-alcoholic
beverages and food items are to be served and conspicuously displayed.
10.
Alcohol
mustshould
not be the focus of membership recruitment activities for registered
organizations.
11.
The
consumption of alcohol or drugs for the purpose of initiation or affiliation
with an organization is not permitted.
1.
Sponsoring
organizations may be required to provide security measures or security
personnel for events, if deemed necessary by the Dean of Students or Director
of the Student Center. Security
personnel used on campus must have the approval of the UK Police.
2.
Sponsoring
organizations are responsible for arranging the cleaning and restoring of
premises and adjacent areas to original condition immediately following the
event.
Requests for exceptions to these guidelines or requests for clarification should be addressed to the Dean of Students (513 Patterson Office Tower) or the Director of the Student Center (209 Student Center).