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Selected Rules of the University Senate

Complete Rules of the University Senate are available at http://www.uky.edu/USC/.

section IV– rules relating to admission to the university

Section IV – Rules Relating to Admission to the University

4.1.0 – See Section IV 4.1.0 University Senate Rules‚ and ff. at http://www.uky.edu/USC/ for specific (upper division) admissions standards to individual colleges and programs and for all admissions requirements for Bluegrass Community and Technical College.

4.3.0 – Registration and Assignment to Classes: A student shall use his or her full and proper name in registering and for all official purposes.

4.3.1 – Late Registration: After the sixth day of classes in either semester or the fourth day of that term of the summer session in which the student is enrolled‚ no student may register for an organized class. On recommendation of the dean concerned‚ the Registrar may set a later date for final registration in classes that do not start on the first day of a semester or a summer session‚ or for the registration of a group of students who were not present at the regular registration time.

4.3.2 – Assignment to Classes: The dean of the college is responsible for the student's schedule. This schedule‚ when filed in the Registrar's Office‚ becomes authority for the first official class roll of the instructor. No student will be admitted to any class‚ nor will the student be dropped from any class‚ except by authority of the Registrar's Office.

At the end of the term‚ the instructor must report a final grade on all names appearing on the official class roll‚ except that students who have never attended class and who have not officially withdrawn shall be reported NOT IN CLASS. These names so designated will be deleted from the official roll by the Registrar. It is the responsibility of the instructor in each class to certify that the final roll is correct. (See Section V)

4.3.3 – Repeated Registration in a Course: The Chair of a department may refuse to allow a student to register in a course a third time‚ including correspondence. A withdrawal from the course shall not be counted as a registration for these purposes if the student can demonstrate that their withdrawal was for urgent nonacademic reasons. (US: 3/18/96)

4.3.4 – Concurrent Registration in Courses Bearing the Same Number: A student may not register in a given term for more than one course bearing the same number except where the course description indicates the course may be repeated for a specified number of credit hours.

section V– rules relating to attending the university

Section V – Rules Relating to Attending the University

5.1.0 – Grades and Marking System

5.1.0.1 – By the last day of class before the midterm withdrawal date‚ all teachers must inform the undergraduate students in their courses of their current progress based on the criteria in the syllabus. (US: 2/14/94; US: 4/10/00)

5.1.1 – The Marking System: The marking system (except for Colleges of Law‚ Medicine‚ Dentistry‚ Architecture‚ and the Landscape Architecture Program). Results of work will be recorded in the Registrar’s Office as follows: (US: 3/18/96 and 4/8/96; 3/10/97; 4/13/98)

A – Represents an exceptionally high achievement as a result of aptitude‚ effort and intellectual initiative. It is valued at four (4) grade points for each credit hour.

B – Represents a high achievement as a result of ability and effort. It is valued at three (3) grade points for each credit hour.

C – Represents average achievement. It is valued at two (2) grade points for each credit hour.

D – Represents the minimum passing grade (not to be used for graduate students). It is valued at one (1) grade point for each credit hour.

E – Represents unsatisfactory performance and indicates failure in the course. It is valued at zero (0) grade points and zero (0) credit hours.

F – Represents failure in a course taken on a Pass–Fail basis. It is valued at zero (0) grade points and zero (0) credit hours. (US: 9/20/93)

AU – Represents a completion of a course attended on an audit basis. It is valued at zero (0) grade points and zero (0) credit hours. (US: 9/20/93)

CR – Cr(Credit) designator for AP or CLEP or bypass work to reflect that credit is granted for a course (US: 3/10/97]

I – Incomplete – See this Section‚ 5.1.3‚ Explanation of Certain Grades

IP – Represents satisfactory work in progress in courses carrying no academic credit. It is valued at zero (0) grade points and zero credit hours. (US: 10/11/93)

N – Represents a temporary grade to be submitted for students who have been entered by the Registrar into official class rolls‚ but have never attended class and who have not officially withdrawn. The Registrar shall remove their names from the official class roll and the student's enrollment in the class shall not be recorded in the student's official academic record. (As a temporary mark‚ “N” carries no credit hours or grade points.) (US: 9/20/93)

P – Represents a passing grade in a course taken on a Pass–Fail basis. It may also be assigned by the University Appeals Board in cases involving a violation of student academic rights. Credit hours successfully completed under this grade will count towards graduation but will not be used in calculating grade point averages. (US: 9/20/93) (See Section V‚ 5.1.4 and Section VI‚ 6.5.1)

W – Denotes withdrawal from class. It may also be assigned by the University Appeals Board in cases involving a violation of student academic rights. It is valued at zero (0) grade points and zero (0) credit hours. (US:9/10/79; US: 10/11/93)

S – Represents the final grade in courses carrying no academic credit. It is valued at zero (0) grade points and zero (0) credit hours. (US: 10/11/93)

Z – Reenrollment recommended (development courses only). It has no value in computing grade point average.

5.1.2 – Exceptions to the University Marking System: The grades of XE and XF also apply to marking systems otherwise governed by Rule 5.1.2.

XE – Grade XE represents failure in a course due to an academic offense. It is valued at zero (0) quality points and zero (0) credit hours. The repeat option may not be exercised for any course in which the grade of XE was received. A grade of XE normally may not be changed to a “W” by retroactive withdrawal‚ except upon appeal to the University Appeals Board as prescribed by University Senate Rules.

XF – Grade XF represents failure in a course taken on a pass–fail basis due to an academic offense. It is valued at zero (0) quality points and zero (0) credit hours. The repeat option may not be exercised for any course in which the grade of XF was received. A grade of XF may not be changed to a W by retroactive withdrawal‚ except upon appeal to the University Appeals Board as prescribed by University Senate Rules.

5.1.2.1 – College of Law

1. The College of Law uses a special letter grading system in which the following grades are given with the respective quality point values indicated:

   College of Law Grading System
   A+	4.3	B+	3.3	C+	2.3	D+	1.3	E	0
   A	4.0	B	3.0	C	2.0	D	1.0
   A-	3.7	B-	2.7	C-	1.7	D-	0.7

2. A student’s academic grade record is expressed as a grade point average computed by multiplying the semester hours of credit for each course by the quality point value of the grade received in the course. These products are added together‚ and the sum is divided by the total semester hours attempted. The grade point average thus derived is the basis for each student’s academic status as indicated in the published rules and policies of the Law Faculty.
3. Selected College of Law courses are graded on a Pass/Fail basis‚ and law students enrolled in graduate courses for which the College of Law grants credit toward graduation are treated by the College of Law as Pass/Fail courses. A failing grade (F) in any Pass/Fail course in the College of Law or any graduate course in which a student in the College of Law enrolls for credit toward graduation from the College of Law will be taken into account at a quality point value of zero (0) in computing the student's academic average. (US: 4/12/93)
4. Limitation on Pass–Fail Units Creditable for College of Law Students (US: 4/12/93)
   1. No more than 6 hours of graduate courses outside of the law school‚ graded on a pass/fail basis‚ shall be counted.
   2. No more than 6 hours of courses in the law school that are offered only on a pass/fail basis‚ shall be counted.
   3. No more than 9 of the total number of pass/fail credit hours‚ whether earned for graduate courses under 1. (above) or for law school courses offered only on a pass/fail basis under 2. (above) shall be counted.
   4. No more than one graduate course outside the law school‚ graded on a pass/fail basis‚ may be credited in any one semester.

Students in joint degree programs may only take up to six pass/fail course credit hours in the law school courses and may take no courses outside the law school for credit toward the JD other than pursuant to the applicable joint degree program.

5.1.2.2 – College of Dentistry: College of Dentistry: Marking System An “A‚” “B+” or a “B” is within the expected range of performance. A “C” is a marginal level of performance. To remain in good academic standing and to graduate‚ a student must maintain a grade point average (GPA) of 2.75 or more. Student performance will be reported to the Registrar’s office as follows:

A – Represents exceptionally high level of performance; four (4) quality points are awarded to each credit hour.

B+ – Represents a high level of performance; three and one–half (3.5) quality points are awarded for each credit hour.

B – Represents the minimum expected level of performance; three (3) quality points are awarded for each credit hours.

C – Represents a marginal level of performance; two (2.0) quality points are awarded for each credit hour.

E – Represents an unacceptable level of performance; zero (0) quality points are awarded for each credit hour.

P – Represents a passing grade in courses taken on a pass–fail basis. It is not used in GPAcalculations.

F – Represents an unacceptable level of performance in courses taught on a pass/fail basis. It is not used in GPA calculations.

I – Incomplete; course objectives have not been completed during the allotted course time due to circumstances usually beyond the student's control. An “I” grade shall be given only when there is a reasonable possibility that a passing grade will result when work is completed. An “I” must be replaced by another grade within 12 months or before graduation‚ whichever occurs sooner. After this period‚ an “I” grade will automatically convert to an “E” or an “F” grade as appropriate.

W – Withdrawn; this grade will be awarded to a student who withdraws from a course or from the College. It shall be awarded only after recommendation by the Academic Performance Committee and approval by the Dean.

5.1.2.3 – College of Medicine (US: 3/10/86): “A” Represents exceptionally high achievement in performance. It is valued at four (4) quality points for each credit hour.

B – Represents the expected level of achievement or performance in each course. This grade reflects student competence in all areas of course requirements. It is valued at three (3) quality points for each credit hour.

C – Represents marginal performance. It is valued at two (2) quality points for each credit hour.

E – Represents failure or unacceptable performance in a course. It is valued at zero (0) quality points for each credit hour.

P – Represents a passing grade in a course taken on a pass–fail basis. It is not used in quality point calculations.

W – Denotes withdrawal from the College or from an elective course. “W” must be approved or recommended by the Student Progress and Promotion Committee. Withdrawal from a required course is not permitted‚ except when a student withdraws from the College. A student may withdraw from an elective and the “W” will remain on the record.

U – Represents unsatisfactory performance in a specific area of course requirements. It is given instead of an “E” grade when evidence exists that the student might earn a passing grade upon completion of make–up work. In the interim the “U” will be valued at one quality point for each credit hour. The temporary grade must be made–up before the student can be promoted to the next year. The quality point calculation will then be the average of the “U” and the grade given after the make–up. (US: 3/18/96)

I – Represents incomplete work at the time grades are submitted for courses. It is given only when there is a reasonable possibility that a grade of “C” or better will be earned upon completion of the work. All “I” grades in required courses must be removed by a passing grade before a student can be promoted to a subsequent year. If a student later withdraws from the College‚ an outstanding “I” grade can revert to a “W” grade at the discretion of the Student Progress and Promotion Committee.

5.1.2.4 – Students enrolled in courses numbered 800 or higher in the College of Architecture or the Program in Landscape Architecture in the College of Agriculture shall be given the following grades with the respective quality point value indicated (US: 4/13/98):

College of Architecture Grading System
		B+	3.3	C+	2.3	D+	1.3	E	0
A	4.0	B	3.0	C	2.0	D	1.0
A-	3.7	B-	2.7	C-	1.7	D-	0.7

The use of the plus–minus system does not change any college or university grade point average requirements‚ nor the method by which grade point averages are computed‚ nor the interpretations of other grades awarded‚ such as “F‚” “I‚” “P‚” “W‚” and “S”. (US: 9/20/93)

All students enrolled in courses using the plus/minus grading system will have the appropriate point value calculated into their grade point average regardless of their College of origin. (US: 3/18/96)

The Landscape Architecture program plans to continue the policy that a student must achieve a “C” grade or better in major design studios in order to advance to the next level.

5.1.3 – Explanation of Certain Grades

5.1.3.1 – Grade E: The grade “E” means that the student can obtain credit in the course only by repeating the entire work of the course in class‚ or by special examination in accordance with procedures outlined in Section V.‚ 5.2.1.2. In rare cases in which undue hardship is involved in repeating the work in class‚ the dean of the college in which the student is enrolled may approve repeating the work by correspondence.

5.1.3.2 – Grade I (US: 9/14/87; US: 10/11/93; US: 12/8/97; US 4/10/00): The grade “I” means that part of the regularly assigned work of the course remains undone. It shall be given only when there is a reasonable possibility that the student can complete the work within the allowable period of time for removal of an “I” grade and that a passing grade will result from completion of the work. Except under exceptional circumstances‚ the student will initiate the request for the I grade. An I grade shall not be given when the student’s reason for incompleteness is unsatisfactory to the instructor. A grade of “I” must be replaced by a regular final letter grade not later than 12 months from the end of the academic term in which the “I” grade was awarded or prior to the student’s graduation‚ whichever occurs first. The Registrar’s Office shall provide notification to the faculty member at least two months prior to expiration of the allowable period. The instructor can extend the contract period for up to an additional 12 months by completing a grade assignment form. If the instructor is not available‚ the department chair or dean of the college in which the course is offered may complete a grade assignment form to extend the contract period for up to 12 months. In the event the grade of “I” is not replaced by a regular final letter grade within the allowable period‚ the University Registrar shall change the “I” grade to a grade of “E” on the student’s permanent academic record and adjust the student’s grade point standing accordingly. In the event that an “I” becomes an “E‚” the instructor may submit a grade assignment form to replace the “E” within 12 months from the time the “E” was assigned. A graduate who had an “I” grade on his or her academic record at the time of graduation (and which grade was subsequently changed to an “E” by the Registrar) may be allowed a maximum of 12 months following the end of the term in which the course was taken to satisfactorily complete the course and receive a grade change.

For each “I” grade assigned‚ the instructor shall complete an appropriate file record on a standard form provided by the University Registrar‚ which shall include the following:

1. the name of the student;
2. the course number and hours of credit;
3. semester and year of enrollment;
4. signature of the instructor;
5. a brief statement of the reason(s) for recording the incomplete; and
6. specific instructions on how alternate grades on the work to be completed will affect the final grade;
7. the specific time requirement (not to exceed 12 months) set by the instructor for removal of the “I” grade and consequences of not removing the “I” grade; and
8. signature of the student‚ if feasible.

The instructor shall provide a complete copy of this record to the student and the department chair at the time the I grade is reported. The term “student” in this context excludes only students in the Graduate School and the Colleges of Medicine and Dentistry. (US: 9/14/87; US: 2/11/91) “I” (Incomplete Grades) for Graduate Students (US: 3/10/97) A grade of “I” (Incomplete) may be assigned to a graduate student if a part of the work of a course remains undone and there is a reasonable possibility that a passing grade will result from completion of the work. All Incompletes (“I” grades) must be replaced by a regular final letter grade within 12 months of the end of the academic term in which the “I” grade was awarded or prior to the student’s graduation‚ whichever occurs first. If an “I” grade has not been replaced within the allowable period‚ the University Registrar shall change the “I” grade to a grade of “E” on the student’s permanent academic record and adjust the student’s grade–point standing accordingly‚ unless otherwise approved because of exceptional circumstances by the Dean of the Graduate School on recommendation of the Director of Graduate Studies in the student’s program.

Instructors who assign an “I” grade should file with the student’s Director of Graduate Studies information which includes 1) the name of the student‚ 2) the course number and hours of credit‚ 3) the semester and year of enrollment‚ 4) specific information on the work to be completed before a final grade can be assigned‚ and 5) the time frame in which the specific requirements are to be met (not to exceed 12 months). Graduate students should consult with their Director of Graduate Studies concerning procedures relative to the awarding of “I” grades and the conditions under which they may be removed “I” that particular program.

5.1.3.3 – Grade S: Grade S may be recorded as a permanent mark in courses carrying no academic credit. This grade may not be given to a student who has done unsatisfactory work or to one who has failed to do a reasonable amount of work.

5.1.3.4 – Grade IP: The grade “IP” may be recorded for students in zero–credit courses of research‚ independent work‚ or seminar–type‚ if at the end of a semester the student‚ because of the nature or size of the project‚ has been unable to complete the course. The project must be substantially continuous in its progress. When the work is completed‚ a final grade will be substituted for the “IP.” This grade may not be given to a student who has done unsatisfactory work or to one who has failed to do a reasonable amount of work. (US: 10/11/93)

5.1.3.5 – Grade W: The grade “W” shall be given to students who officially withdraw from a class or classes under conditions described in Section V.‚ 5.1.8.2 through 5.1.8.4. It may also be assigned by the University Appeals Board. See also Section VI.‚ 6.5.1.2 (b). (US:10/8/79; US 10/11/93)

5.1.3.6 – Grade Z: The grade “Z” means that the student has made significant progress but needs and deserves more time to achieve a passing level. The student should re–enroll in the course in order to continue advancement to a level of competence set for the course. Re–enroll grades may be assigned only for development courses numbered 000–099.

5.1.3.7 – Missing Grades: “***” appears in a grade report when a grade has not been recorded for the class. The Registrar’s Office shall notify all unit heads at the end of each semester‚ regarding all missing “***” grades in all graduate‚ undergraduate and professional courses offered by that unit. The unit head shall have six weeks to assign a grade in the course in consultation with the course instructor‚ if possible. The student will be notified by the Registrar when his or her grade has been changed. Any appeals under this rule shall be taken to an Academic Ombud.

5.1.4 – Courses Taken on a Pass–Fail Basis: Undergraduate students above the freshman level and not on academic probation may select a maximum of four (4) elective courses‚ with certain restrictions‚ to be taken on a Pass–Fail basis. Students in the Honors Program above the freshman level may‚ with advance written approval of the Director of the Honors Program‚ select additional elective courses to be taken on such a Pass–Fail basis. Credit hours successfully completed under this option will count toward graduation but will not be used in calculating grade point standing.

Courses taken on a Pass–Fail basis shall be limited to those considered as elective in the student’s program and such other courses or types of courses as might be specifically approved by the Senate Council for a college or department. Prerequisites for such courses may be ignored at the student’s own hazard. Students are expected to participate fully in these courses and to take all examinations as though they were enrolled on a regular basis. Students may change from a pass–fail basis or from a regular basis to a pass–fail basis within three (3) weeks from the beginning of classes in the fall or spring semester (or a proportionate amount of time in the summer term or other courses of less than a full semester’s duration).

Courses offered only on Pass–Fail shall not be included in the maximum number of elective courses which a student may take under these provisions. (See Section V.‚ 5.2.1.2 for procedures on Pass–Fail available under that option).

Other than courses offered only for Pass–Fail‚ the instructor shall not be notified by the Office of the Registrar or by any other office of the University of those students who are taking the course Pass–Fail. The instructor shall submit a regular grade to the Registrar's Office which will take the appropriate action to change the grade into the Pass–Fail grading track for records. (US: 9/13/76)

A student may take only two elective courses on a pass–fail basis at Bluegrass Community and Technical College.

1. Neither a grade of “P” nor a grade of “F” shall be taken into consideration in calculating a student’s GPA (RC: 10/8/80) For exception‚ see 5.1.2.1 College of Law (US: 4/12/93).
2. Giving a P/F credit for AP tests and for CLEP tests does not mean that students may elect to take a required course for P/F. If the student elects to take the course he or she must get a letter grade to satisfy the USP requirements. (RC: 1/15/93)

5.1.5 – Audit: Students who register for an audit do so for reasons other than fulfilling explicit requirements. They must come to individual agreements with the instructor as to what responsibilities they will be expected to perform. Normally‚ students who audit would be expected to do the readings and attend class; they may be required to enter more fully into the class work. In any case‚ they will receive no credit hours or grades. Any change from audit to credit or credit to audit by a student regularly enrolled in a college must be accomplished within three (3) weeks from the beginning of classes in the fall or spring semester (or a proportionate amount of time in the summer term or other courses of less than a full semester’s duration). No credit can be given for a class audited nor is a student permitted to take an examination for credit‚ except for the special examinations described in 5.2.1.2. A student who initially enrolls in a class as an auditor must attend at least 80% of the classes in the course (excluding excused absences). If a student changes her or his enrollment from credit to audit‚ s/he must attend at least 80% of the remaining classes (excluding excused absences). If an auditor fails to attend the requisite number of classes‚ the instructor may request that the Dean of the instructor’s college award the grade of W for that course and the Dean shall report the grade to the Registrar. No instructor is authorized to admit anyone as an auditor to any of his/her classes unless the auditor has registered as such. (US:10/11/76; US: 12/10/90; US:9/20/93; US 4/10/00)

5.1.7 – Changing Grades: An individual faculty member may change a mark once it has been reported to the Registrar’s Office only in the case of an error. Reports of all such grade changes shall be sent to the Registrar with a copy to the dean of the college in which the instructor is assigned. The instructor may also recommend to his/her department chair the changing of a grade for any reason other than an error‚ and the grade shall be changed if the department chair approves. In every such approval‚ a report of the grade change shall be sent to the Registrar by the department chair with a copy to the instructor and dean of the college involved. There shall be only one grade change per student per course. No grade may be changed after the student has graduated from the University except in the case of the error provided for above.

However‚ in the case of a violation of student academic rights‚ the University Appeals Board may change a grade to “P” or “W” or‚ if such a determination can be made‚ to an appropriate letter grade. (See Section VI‚ 6.5.1.2b) (See Section V – 5.1.3.2 for the procedures for recording and changing an I grade.) (RC: 11/20/87)

Graduate and professional schools may have individual rules on this matter so long as they are not inconsistent with these rules.

5.1.8 – Withdrawal: Grades For Students Who Withdraw or are Dropped

5.1.8.1 – Students who miss the first two class periods of a course without notifying the department of their intention to attend may be reported by the department to the dean who shall drop the students from the course and notify the Registrar that the student has been removed from the class roll. The Registrar will inform such students that they have been dropped. The students will have no record of the class appear on their transcripts. (US:12/12/77; US: 9/20/93)

5.1.8.2 – Any student may withdraw from any class (except for those used to meet the Writing Requirement; see Section V.‚ 5.4.3.1) during the withdrawal period which is defined as the period prior to and including the: (US: 2/12/82; US: 9/12/94) a) end of the ninth week for fall or spring semester b) third day of the fifth week for eight week summer session c) second day of the third week for four week summer session. d) second day of the fourth week for six week summer classes

Students who withdraw within three (3) weeks from the beginning of classes in the fall or spring semester (or a proportionate amount of time in the summer term or other courses of less than a full semester’s duration) will have no record of the class appear on their transcripts. (RC: 11/20/87)

Students who withdraw during the remaining portion of the withdrawal period will receive the grade of “W” which will appear on their transcripts. (US: 9/12/94)

* The midpoint of the semester is calculated from the first day of classes to the last day of classes‚ counting only teaching days and not including final exam period. (RC: 2/10/87)

5.1.8.3 – Except at Bluegrass Community and Technical College‚ a student may withdraw from a class during the latter half of the term upon approval by the dean of the student's college of a petition certifying urgent non–academic reasons including but not limited to:

1. Illness or injury of the student;
2. Serious personal or family problems;
3. Serious financial difficulties.

Before acting on such a petition‚ the dean will consult with the instructor of the class. If such a petition is approved by the dean of the student’s college‚ the dean shall inform in writing the instructor of the class of his action‚ and the student shall be assigned a grade of “W.” (US: 9/10/79; revised US: 4/11/83)

A student may also petition the Dean to withdraw from a class during the latter half of the term if he or she has excused absences in excess of one–fifth of the class contact hours in a course where attendance is required or is a criterion for a grade (see V.5.2.4.2.b). (RC: 11/20/87)

Bluegrass Community and Technical College Withdrawal Policy: After the date of mid–term and through the last class of the semester‚ the Bluegrass Community and Technical College student may officially request the “W” grade‚ which may be given at the discretion of the instructor. Each instructor shall state on the syllabus the factors to be used in determining the assignment of a “W” grade during the discretionary period. An instructor shall not assign a student a “W” grade for a class unless the student has officially withdrawn from that class in a manner prescribed by the college.

* This rule applies to withdrawal from the University as well as withdrawal from a class. The dean may not delegate the authority to approve or deny a petition to withdraw to the Registrar or to any other agency external to his college. The spirit of the rule indicates that the dean should deny the petition when it does not certify urgent nonacademic reasons. When a petition is denied‚ the instructor will award a grade at the end of the semester that reflects the work the student has accomplished. (RC: 10/1/80)

* For the purposes of this section‚ the end of the term is considered to be the last day of classes. (RC: 9/10/87)

* Under 5.1.8‚ withdrawal at any time after the end of the term is not permitted. Any exception requires approval of the Dean of the College and the Senate Council. (RC: 2/12/96)

5.1.8.4 – Credit for Students Who Withdraw to Enter Military Service: Students who withdraw –and within ten (10) days enter the Armed Services– after completing the twelfth week of the normal semester‚ the third week of the four week summer semester‚ or the sixth week of the 8 week summer semester‚ or later‚ shall be entitled to receive full credit and residence for the course. The grade report shall be that attained in the course up to the time of withdrawal. If‚ with the credit and residence time granted‚ the student has fulfilled all requirements for a degree‚ the student shall be recommended for that degree by the Senate of the University. If a comprehensive course examination is required for graduation‚ this requirement shall be waived. (US: 9/20/93)

5.1.8.5 – Retroactive Withdrawal: Withdrawals initiated after the last day of classes for the semester are governed by this rule (US: 12/8/97; 4/12/99)

1. Requirements
   1. Typically‚ a student may withdraw from a given semester only if the withdrawal is from all classes.
   2. Requests for retroactive withdrawals may not be granted after a student has graduated or beyond two calendar years from the last day of classes for the semester for which the withdrawal is requested.
   3. Retroactive withdrawals may be granted only when the student has demonstrated satisfactory evidence that the student has incurred:
      1. A serious injury or illness
      2. Serious personal or family problems
      3. Serious financial difficulties; or
      4. Permanent disability verified by the Disability Resource Center and diagnosed after the semester for which the withdrawal is requested.
   4. Retroactive withdrawal from a class in which an “XE” or “XF” has been imposed shall not be granted.
2. Procedure to the extent possible‚ the following procedures shall be uniform throughout the University:
   1. Requests for retroactive withdrawal shall be made of the Dean of the college in which the student was enrolled at the time the classes were taken‚ on the form and with the documentation required by the University Senate. Requests for retroactive withdrawals shall be made through the University Senate Retroactive Withdrawal Petition.
   2. Normally the Dean shall recommend approval or disapproval of the request within 30 days from receipt of the petition and all supporting documentation‚ and shall forward the recommendation to the Retroactive Withdrawal Appeals Committee.
   3. The Committee shall rule on the request‚ normally within 30 days of receipt of the recommendation from the Dean. The student shall have the right to appear in person before the Committee to present his or her request and shall have the right to be represented by an attorney or other designated individual.
   4. The Committee shall forward all approved requests to the Office of Registrar for implementation.
   5. The Committee shall forward a copy of its decision – whether the request was approved or not – to the Dean of the student’s current college and to the Dean of the College in which the student was enrolled at the time of the retroactive withdrawal‚ if different from the current college. The Dean of the student’s current college shall notify the student and instructors of the Committee’s decision.

* The Rules Committee has held that this rule applies to a student’s voluntary entry into the military during the four–week session. (RC: 3/12/90)

5.1.9 – Grade Point Average

1. Grade point average is the ratio of the number of points gained to the number of credits attempted‚ “W‚” “P‚” “S‚” “F‚” “CR‚” “Z” and “I” being ignored. (US: 3/9/98; US: 4/10/00)
2. If a student repeats a course in which a grade of “B” or better has been received‚ any subsequent grades of “B” or better and credit hours earned for those courses (if any) shall be ignored in computing the student’s grade point average‚ unless the repeat option has been exercised according to Rule 5.3.1.1. A Student does not repeat a course within the meaning of this rule if he or she only repeats the same course number where there are multiple topics‚ subtitles‚ independent study‚ or other courses allowed by the student’s program using a common course number. (US: 4/13/98)

5.1.10 – Not In Class: Students who have been entered by the Registrar into the official class roll‚ but have never attended class‚ and who have not officially withdrawn‚ shall be reported NOT IN CLASS. The names of such students shall be deleted from the official roll by the Registrar. (See Section IV.‚ 4.3.2 and Section V.‚ 5.2.4.3.)

5.2.0 – Credit‚ Classification‚ Loads‚ Academic Standards

5.2.1 – Credit Hour: In general‚ undergraduate courses are developed on the principle that one semester hour of credit represents one hour of classroom meeting per week for a semester on the part of the student exclusive of any laboratory meeting. Laboratory meeting‚ generally‚ represents at least two hours per week for a semester for one credit hours.

Credit for short courses of less than eight weeks shall be limited to one credit hour per week.

5.2.1.1 – Accelerated Programs: The College Board Level Examination Program Subject and General Examinations‚ the College Board Advanced Placement Examinations‚ the American College Testing Program Proficiency Examination Program Subject Examinations‚ and courses evaluated by the American Council on Education for which credit recommendations are made under the Program on Noncollegiate Sponsored Instruction and courses in the International Baccalaureate Program (Higher Level) are recognized as appropriate credit for meeting degree requirements. Colleges and/or departments in consultation with the Admissions and Registrar’s Office shall determine and publish appropriate cut–off scores for the CLEP‚ AP‚ and PEP examinations. (US:9/13/82) Students with superior results from their International Baccalaureate Higher Level may be awarded up to six credits by the corresponding department of the University. Scores of 5‚ 6‚ and 7 normally are requisite. (See also V – 5.1.4‚ Rules Committee Interpretation‚ 1/15/93) (US: 4/25/88)

No AP or CLEP credit hours will be letter graded. All such earned credit hours will be shown on the student’s academic record as course credit (CR). (US: 3/9/98)

Credit for External Experiences at Bluegrass Community and Technical College The Bluegrass Community and Technical College acknowledges that valid collegiate–level learning experiences occur outside the traditional college setting and will assist a student in the recognition and application of such learning experiences and credit towards a degree or course of study. To this end‚ the following methods will be utilized (in addition to those described above for the entire university):

1. Special examinations
2. Recognition of collegiate work completed through the United States Armed Forces Institute
3. Recognition of service–related experiences at the collegiate–level as recommended by the Commission on Accreditation of Service Experiences;
4. Recognition of certain proficiency exams administered by professional certification agencies such as the Certified Professional Secretary Examination;
5. American Institute of Banking Related Experiences;
6. Course credit awarded by articulation agreements;
7. Program on Non–Collegiate Sponsored Instruction (PONSI).

A student will be awarded credit for external experiences by the college President (or designee) only if the student enrolls and earns credit at Bluegrass Community and Technical College.

5.2.1.2 – Credit by Special Entrance Examination: An individual academic unit may require‚ in addition to the freshman classification test‚ with the approval of the Senate‚ entrance or classification tests to be taken by its applicants for admission to its programs.

Special Examination: Any full–time or part–time student enrolled in the University‚ and in good academic standing‚ shall have the right to request a special examination for credit in any course offered in the University System‚ regardless of whether the student has audited the course‚ is currently enrolled in it‚ or has studied for it independently.

1. Application for a special examination must be made in writing. Undergraduates will address requests to the chair of the department in which the course is given‚ or to the office of the academic unit responsible; graduate students‚ to the Director of Graduate Studies in the department in which the course is given. Approval of requests from undergraduate students rests with the department chair; from graduate students‚ with the Dean of the Graduate School acting upon recommendation of the Director of Graduate Studies.
2. The request for special examination may be denied by the department chair or the office of the administrative unit responsible‚ or the Dean of the Graduate School acting upon the recommendation of the Director of Graduate Studies‚ if it is decided that the student has not furnished evidence that he/she is reasonably prepared to take the examination‚ or that the course is of such a nature that credit by examination is inappropriate. (The fact that a student has failed the course within the last semester may be regarded as evidence that the student is unprepared to take a special examination.)
3. The instructor may schedule the examination at his/her convenience‚ but must offer it within a reasonable time after the student has submitted his/her request.
   * The phrase “reasonable time” is not meant to convey a precise time period and should be fitted to the particular circumstances. (RC: 2/1/89)
4. The examiner shall inform the Registrar of the student’s grade in the course. A student currently enrolled in the class who successfully completes a special examination shall be formally removed from the official roll by the Registrar‚ unless the student is dissatisfied with the results‚ in which case he/she may continue in the course and be graded in the usual manner. The instructor then may or may not include the results of the special examination in computing the final grade. (US: 9/20/93)
5. Credit earned by special examination may be counted as residence credit by the dean of the student’s college. The limits on maximum loads are waived in cases where the excess is due to special examination credits.
6. The student‚ with the department or division chair’s consent‚ may take the special examination on a Pass–Fail basis‚ including any course not otherwise available under the Pass–Fail option. Credit derived in this manner shall not reduce the number of courses permitted under the Pass–Fail rules. (See Section V.‚ 5.1.4)

5.2.1.3 – Credit for Work Done by Correspondence: No more than thirty (30) credit hours of the total required for an undergraduate degree may be gained by correspondence. No more than one–third of the requirements for a major may be gained by correspondence.

No credit will be given in the Graduate School or in the professional colleges for courses done by correspondence.

5.2.1.4 – Maximums: No more than half of the credit toward an undergraduate degree may be earned by any combination of CLEP Examinations‚ PEP Examinations‚ PONSI courses‚ Departmental Examinations‚ and Advance Placement Examinations. (US: 9/13/83)

5.2.2 – Student Load: With the exceptions noted below‚ the maximum load to be carried during any semester by any student in an undergraduate college (including residence and correspondence courses) shall be 19 credit hours. (US: 10/11/93)

* The 19 credit hour limit applies to courses taken on an audit basis as well as other courses. (RC: 2/6/80)

The maximum allowable load to be carried during any summer term for undergraduate students (including residence and correspondence courses) shall be nine (9) credit hours in the eight–week summer session and four (4) credits in the four–week intersession.

Students may be enrolled in a maximum of nine credit hours of classes meeting concurrently during an eight–week summer session. For this purpose‚ a course meeting for a four–week period during the eight–week session must be counted double. Thus‚ a student may enroll in two consecutive four–week (three credit hour) classes plus one eight–week class‚ or as many as three eight week (three credit hour) classes. A student would not‚ however‚ be able to enroll in two four–week (three credit hour) classes meeting concurrently. A student may be enrolled in a maximum of seven credit hours for a six–week summer term. (US: 10/11/93; US: 4/10/00)

A student may be permitted by the dean of his/her college to carry such extra credit hours as in the dean’s judgment‚ based upon the student’s past performance‚ the student can complete successfully. (US: 11/8/82)

A student on academic probation shall take no more than fifteen (15) credit hours in a semester‚ three (3) credit hours in the four–week intersession‚ or seven (7) credit hours in the eight–week session.

Students in the combined Bachelor’s/Master’s degree program (University Scholars) should not take more than 16 credit hours per semester. Permission to exceed that number must be given by the Director of Graduate Studies and Dean of the Graduate School. (See Section V.‚ 5.4.1.6 and Section IV.‚ 4.2.5.4) (US: 9/13/82)

The professional colleges and the Graduate School may set lower maximum loads which are consistent with their degree requirements.

The maximum allowable load to the carried during any summer term for graduate students shall be nine (9) credit hours in the eight–week summer session and four (4) credit hours in the four–week intersession. The maximum load for graduate students in any combination of the four and eight week sessions shall be twelve (12) credit hours.

A student may be registered simultaneously at the University of Kentucky or a Community College and at another institution only with the approval of the dean of the college in which the student is registered at the University of Kentucky or a Community College‚ the credit hours obtained at the other institution being considered a part of the student’s maximum load. If the simultaneous registration has not been authorized‚ the transfer of credit from the other institution may be denied. (US: 10/11/93)

5.2.3 – Classification: A student in any undergraduate college shall be classified by the Registrar as a sophomore upon completion of 30 credit hours‚ a junior upon completion of 60 credit hours‚ and a senior upon completion of 90 credit hours.

A Law student shall be classified as a second year student upon completion of 24 credit hours and as a third year student upon completion of 53 credit hours. However‚ a student shall not be classified as a second year student until that student has been in residence at least two semesters‚ nor as a third year student until that student has been in residence at least three semesters.

A Pharmacy student shall be classified as a second year student upon completion of 28 credit hours and as a third year student upon completion of 56 credit hours.

Credit granted by examinations‚ as prescribed in these Rules shall count in determining a student’s classification.

5.2.4 – Academic Standards

5.2.4.1 – Attendance and Completion of Assignments: For each course in which the student is enrolled‚ the student shall be expected to carry out all required work including laboratories and studios‚ and to take all examinations at the class period designated by the instructor.

Each instructor shall determine his/her policy regarding completion of assigned work‚ attendance in class‚ absences at announced or unannounced examinations‚ and excused absences in excess of one–fifth of class contact hours (see Rule V–5.2.4.2 below). This policy shall be presented in writing to each class at its first or second meeting. Students’ failure to comply with the announced policy may result in appropriate reductions in grade as determined by the instructor. (US: 11/11/85; US 2/9/87)

5.2.4.2 – Excused Absences (US: 11/11/85; 2/9/87; 4/12/04): The following are defined as excused absences:

1. Significant illness of the student or serious illness of a member of the student’s household (permanent or campus) or immediate family. The instructor shall have the right to request appropriate verification.
2. The death of a member of the student’s household (permanent or campus) or immediate family. The instructor shall have the right to request appropriate verification.
   1. Children of students are considered members of the immediate family (RC: 11/9/94)
   2. For the purpose of this rule‚ immediately family is defined as:
      1. Spouse or child or parent (guardian) or sibling (all of the previous include steps‚ halves and in–laws of the same relationship); and
      2. Grandchild or grandparent (US: 4/12/04)
3. Trips for members of student organizations sponsored by an academic unit‚ trips for University classes‚ and trips for participation in intercollegiate athletic events. When feasible‚ the student must notify the instructor prior to the occurrence of such absences‚ but in no case shall such notification occur more than one week after the absence. Instructors may request formal notification from appropriate university personnel to document the student’s participation in such trips.
   
   * Intercollegiate athletic events include club sports registered with the university as well as varsity sports. (RC: 10/18/00)
4. Major Religious Holidays. Students are responsible for notifying the instructor in writing of anticipated absences due to their observance of such holidays no later than the last day for adding a class.
5. Any other circumstances which the instructor finds reasonable cause for nonattendance. (US: 4/23/90)

Students missing work due to an excused absence bear the responsibility of informing the instructor about their excused absence within one week following the period of the excused absence (except where prior notification is required)‚ and of making up the missed work. The instructor shall give the student an opportunity to make up the work and/or the exams missed due to an excused absence‚ and shall do so‚ if feasible‚ during the semester in which the absence occurred. (US: 11/10/85 and RC: 11/20/87)

If attendance is required or serves as a criterion for a grade in a course‚ and if a student has excused absences in excess of one–fifth of the class contact hours for that course‚ a student shall have the right to petition for a “W‚” and the faculty member may require the student to petition for a “W” or take an “I” in the course. (US: 2/9/87; RC: 11/20/87)

* If a student has an excused absence on a day when a quiz is given‚ the instructor may not deny permission for a makeup exam and simply calculate the student’s grade on the basis of the remaining requirements. (RC: 8/20/87)

* The language “The instructor shall give the student an opportunity to make up the work and/or the exam missed during an excused absence…” implies the student shall not be penalized for the excused absence. (RC: 8/25/95)

* This rule applies to all graded work. (RC: 1/29/03)

5.2.4.3 – Acceptable Standards in English Teachersin all courses are expected to call attention to and penalize for errors in English usage and to require the rewriting of papers which do not meet acceptable standards in English.

Any instructor who finds the written work of any student seriously defective in English is expected to report the case‚ together with specimen papers‚ to the dean of the student’s college. A committee composed of this dean and the chair of the Department of English shall have power to require additional work in composition without credit. This remedial work shall begin not later than the following semester and shall continue until the committee is satisfied with the student’s proficiency. When a student is required to do this additional work‚ the committee will report this requirement to the Registrar‚ who will indicate the fact on the student’s record.

5.2.4.4 – Unsatisfactory Scholarship and Attendance: A student who is doing unsatisfactory work or who is irregular in attendance (when required––see Section V.‚ 5.2.4.1) in any course shall be reported to the President of Bluegrass Community and Technical College for Bluegrass Community and Technical College students or dean of the college in which the student is registered. The student shall be under the special supervision of his/her dean or President of Bluegrass Community and Technical College. If‚ after a suitable length of time‚ it becomes apparent that no improvement is being made‚ the dean or President of Bluegrass Community and Technical College may drop the student from the course‚ reporting the action to the Registrar and to the instructor. (See Section IV.‚ 4.3.2 and Section V.‚ 5.2.4.1)

5.2.4.5 – Participation in Intercollegiate Athletics The University accepts the eligibility rules for intercollegiate athletics as set up by the Southeastern Conference‚ National Collegiate Athletics Association‚ Region II‚ the Association of Intercollegiate Athletics for Women‚ and the Kentucky Women’s Intercollegiate Conference. (US:4/4/76)

5.2.4.6 – Final Examinations If a final examination is to be given‚ it will be administered during the examination period as scheduled by the Registrar for the semesters of the regular school year. These examination periods will utilize the last 5 days of each semester‚ and will be preceded by a study day or weekend on which no classes or examinations will be scheduled.

Final examinations‚ where appropriate‚ will be administered during the last class day of the intersession and the summer session.

During the last week of classes of a regular session or during the three day period prior to the last day of class of Intersession or Summer School‚ no examination shall be given except for laboratory practicals or “make–up” examinations. In cases of “Take Home” final examinations‚ students shall not be required to return the completed examination before the regularly scheduled examination period. (US: 4/28/86)

Final examinations may be given at times other than the regularly scheduled time in the following instances:

1. Faculty: In the case of conflicts or undue hardship for an individual instructor‚ a final examination may be rescheduled at another time during the final examination period upon the recommendation of the chair of the department and with the concurrence of the dean of the college and the Registrar. (US: 4/28/86)
2. Students: Any student with more than two final examinations scheduled on any one date shall be entitled to have the examination for the class with the highest catalog number rescheduled at another time during the final examination period. In case this highest number is shared by more than one course‚ the one whose departmental prefix is first alphabetically will be rescheduled. The option to reschedule must be exercised in writing to the appropriate instructor two weeks prior to the last class meeting. (US: 4/28/86)

If a conflict is created by rescheduling of an examination‚ the student shall be entitled to take the rescheduled examination at another time during the final examination period. (US: 4/28/86)

In the case of undue hardship for an individual student‚ a final examination may be rescheduled by the instructor.

5.2.4.7 – Final Examinations Scheduled for the Same Time: A student for whom two examinations have been scheduled for the same time shall be entitled to have the examination for the class with the higher catalog number rescheduled. In case both classes have the same number‚ the one whose departmental prefix is alphabetically first will be rescheduled. This rescheduling must be requested of the appropriate instructor in writing at least two weeks prior to the scheduled examination. (US:4/14/80; US: 10/11/93)

5.2.4.7.1 – Common Examinations (US 10/11/93): If a student has a course scheduled at the same time as a common exam and the student has given written notice of the conflict to the instructor at least two weeks prior to the common exam‚ the student shall be entitled to an excused absence from the conflicting common examination. (US: 4/9/90)

Departments electing to give exams‚ other than final exams‚ in a course to all sections of the course at a common time shall be required to do the following:

1. List the days of the month‚ week and the time at which the exam will be given in the official Schedule of Classes. (US: 1/12/90)
2. Provide an opportunity for students missing such exams with a valid excuse to make up the missed work.

Departments must adopt at least one of the following policies for administering common examinations or some alternate arrangement to be approved by the dean of the college in which the course is given:

1. Provide a prime time course section that does not participate in the common examinations.
2. Give two examinations at widely disparate times. (US: 9/13/82; 2/12/90; 2/14/94)

A student enrolled in a course where a common exam is scheduled may also enroll in a class scheduled in the time slot of the common exam.

* Any department giving a common examination must give a make–up exam or develop some other arrangement for students with excused absences to gain credit as if they had taken the common exam; a department may not apply a “drop the lowest score” policy to common exams missed with an excused absence. (RC: 11/24/82; upheld by US: 2/13/83)

* The faculty of a college may adopt “alternative examination” rules that differ from the above and Senate approval for such is not required so long as the college rules are more lenient than the Senate’s. (RC: 3/31/94)

5.2.4.8 – Policies Regarding Other Examinations: Policies regarding examinations other than the scheduling of final examinations in university courses will be set by the instructor of the course and/or by the department offering the course. These policies will be communicated in writing to students during the first or second meeting of the class each semester.

Exams other than final exams must be given during a regular scheduled class meeting time unless approved by the department chair or a common exam has been scheduled for all sections of the course. (US: 9/13/82)

5.2.4.9 – Language Limitations for Foreign Students: Students whose native language is other than English and who have had formal instruction in schools of their own country shall not be permitted to take elementary‚ intermediate or conversation courses or examinations for credit in that language.

5.3.0 – Repeat Option‚ Scholastic Probation‚ Suspension and Reinstatment

5.3.1 – Undergraduate Colleges

5.3.1.1 – Repeat Option (US: 11/14/83; US: 4/13/87; US: 11/14/88; US: 4/23/90; US: 9/20/93 US: 4/11/94; US: 2/9/98): A student shall have the option to repeat once as many as three different completed courses with only the grade‚ credit hours and quality points for the second completion used in computing the student’s academic standing and credit for graduation. The limit of three repeat options holds for a student’s entire undergraduate career‚ no matter how many degrees or programs are attempted. A student may not use the repeat option when retaking a course on a Pass–Fail basis if the course was originally taken for a letter grade.The repeat option shall not be exercised for any course in which the grade of XE or XF was received.

A student exercising the repeat option must notify in writing the dean of the college in which the student is enrolled. A student may exercise the repeat option at any time prior to graduation. (US: 4/11/94)

If a student officially withdraws from the second attempt‚ then the grade‚ credit hours and quality points for the first completion shall constitute the grade in that course for official purposes. Permission to attempt again the same course shall be granted by the instructor and the dean of the college in which the student is enrolled (see Section IV – 4.3.3). (US: 4/11/94).

The repeat option may be exercised only the second time a student takes a course for a letter grade‚ not a subsequent time. (US: 2/14/94)

* A student may exercise the repeat option by taking a special exam (as provided in 5.2.1.2); if the request for the exam is approved‚ the student may request that the grade in the course be recorded under the repeat option. (RC: 1/27/84)

* There is no relationship between the academic bankruptcy rule (V – 5.3.1.7) and the repeat option. To the extent that a student has used any or all of his/her repeat options in the first enrollment‚ he/she no longer has them available during a subsequent enrollment. If not previously used‚ they are available during the subsequent enrollment. (RC: 9/29/82)

* Attendance at a community college is the equivalent of attendance at the Lexington campus for purposes of exercising the repeat option. (RC: 9/28/82)

* A student who audits a course in one semester and then takes the course for credit in a subsequent semester is to be regarded as having taken the course only once – the subsequent semester. (RC: 1/20/94)

* Under the revisions of the repeat option rules adopted by the University Senate in April 1994‚ the event is the filing of the repeat option. Thus the new filing deadline applies to all repeat options filed after the end of the Spring 1994 semester (RC: 3/31/94)

* A student must be enrolled at UK at the time he/she files the repeat option. Thus a student who has transferred to another institution would not qualify since he/she is not enrolled at UK. (RC: 3/31/94)

* The student must notify in writing the dean of the college in which the student is enrolled means that a student must be enrolled at the time the repeat option is exercised. (RC: 3/31/94)

5.3.1.2 – Academic Probation Policies (US: 3/20/95): Students are placed on probation if:

1. Their cumulative Grade Point Average (GPA) falls below 2.0. Students on probation for this reason who achieve a cumulative 2.0 GPA shall be removed from probation.
   
   OR
2. They are freshman students who have completed a semester of 18 or fewer hours with a GPA of less than 1.75. Students on probation for this reason who achieve a cumulative GPA of 2.0 shall be removed from probation. The dean shall warn students with GPAs between 1.75 and 1.99 inclusively that they are not making satisfactory academic progress.
   
   The warning letter is to be sent following the freshman student’s first semester in which s/he earned 18 or fewer hours. (RC: 9/20/95)
   
   OR
3. They have two consecutive academic terms with semester GPAs below 2.0 regardless of their cumulative GPA. Students who achieve a 2.0 or better in the next term and have a cumulative GPA of 2.0 or better will be removed from probation.

Once the student has completed all the requirements for the degree while still maintaining an overall GPA greater than 2..0‚ the degree must be awarded. Thus the student would no longer be on probation. (RC: 9/20/95)

A student who has been put on probation under the old rules is subject to being removed under either the old or the new rules‚ whichever is more favorable to the student. (RC: 9/20/95)

Four–week‚ six–week and eight–week summer sessions are considered one term. Thus‚ if a student enrolls for both the four–week and eight–week sessions‚ that shall be considered one term. If the student enrolls for only one session‚ whether it be the four–week‚ six–week or the eight–week term‚ that shall be considered one term. (RC: 12/4/95)

5.3.1.3 – Academic Suspension Policies (US: 3/20/95)

1. Students are subject to suspension if:
   1. They have three consecutive semesters in which their cumulative GPA remains below 2.0‚ or
   2. They fail to earn a 2.0 semester GPA for any term while on probation.
2. Students are subject to suspension without a preliminary probationary semester if their GPA is below 0.6 after their first term of full time enrollment in the University.
3. In cases of students eligible for suspension‚ the Dean of the student’s College may continue a student on academic probation if the individual case so justifies.
4. A student who is under academic suspension from the University may not enroll in any courses offered by the University of Kentucky‚ nor take any examination for University of Kentucky credit while on academic suspension.
5. A student who has been academically suspended from the University a second time shall not be readmitted to the University except in unusual circumstances and then only upon recommendation of the dean of the college in which the student plans to enroll and approval of the University Senate Council.
6. Once reported to the University Registrar an academic suspension may be rescinded by the dean only in the event of an error in the determination of the student’s eligibility for suspension‚ an official grade change that alters the student’s suspension eligibility‚ or exceptional circumstances. In such cases a written notice of rescission documenting the basis for the action must be filed with the University Registrar by the dean imposing the original suspension. (US: 10/16/89)

5.3.1.4 – Reinstatement: After they have remained out of the University for at least a semester and a summer session (a semester for a student academically suspended at the end of a summer session)‚ students who have been academically suspended from the University may only be reinstated by the dean of the college in which they plan to enroll when they present evidence that they are capable of performing at the level required to prevent being suspended a second time. (US: 10/11/93)

Students who have been academically suspended shall‚ upon reinstatement‚ be placed on scholastic probation and be subject to final academic suspension from the University if:

1. They acquire any additional deficit during any semester or session while on scholastic probation.
2. They have failed to meet the requirements for removal from scholastic probation by the end of the third semester following their reinstatement.

Once reinstated students have been removed from scholastic probation‚ they shall be subject to the same conditions for subsequent academic suspension as students who have not previously been academically suspended.

Students should refer to IV – 4.1.1 for information on the academic bankruptcy rule that applies to students who are readmitted after an interruption of two or more years. (RC: 11/20/87)

5.3.1.5 – Readmission After Two or More Years (Academic Bankruptcy) (US: 10/11/93)

1. Undergraduate students who have been readmitted through the usual channels after an interruption of two or more years‚ and who have completed at least one semester or 12 hours of courses at or above the 100 level with a grade point standing of 2.0 or better after readmission may choose to have none of their previous University of Kentucky course work counted toward graduation and toward the computation of their grade point standings. (US:4/12/82; US: 4/10/00)
2. In addition‚ the dean of the student’s college or the President of BCTC may permit such a readmitted student who has elected not to count past work to receive credit for selected courses without including those grades in the computation of the student’s grade point standing. (US:4/12/82; US: 4/10/00)
3. Part–time as well as full–time students can take advantage of the academic bankruptcy rule. Students need not have been originally suspended from the University to qualify for this option. Attendance at a community college in the UK system is equivalent to attendance at UK itself for the purposes of this option. A student can petition for academic bankruptcy for work done at a community college. (RC: 11/20/87) This option is not available to a student who transfers in more than 24 credit hours taken at another institution during the first two years after leaving the University of Kentucky. (Rules Committee Interpretation: 1983–84)

* A student who has completed at least 12 hours of work with a GPA of 2.0 or better would be eligible for academic bankruptcy even if he/she received an “E” in one or more of the courses. (RC: 1/30/86)

* If a student has completed a degree and re–enrolls‚ he/she may not apply the academic bankruptcy rule to courses taken for the degree already completed. (RC: 11/12/84)

* The Academic Bankruptcy option may be used only once. (RC: 2/1/89)

* The Rules Committee holds that enrollment for a semester‚ when terminated by a withdrawal before completion of the semester (grades all “W”s)‚ in the two years preceding readmission is not an interruption. Under this circumstance‚ a student can invoke the academic bankruptcy rule. (RC: 2/27/95)

5.3.1.6 – Suspended Students Transferring between Colleges and Programs: A student suspended from a college or program may transfer to another college or program which has a 2.0 Grade Point Average admission requirement for transfer students‚ even if the student has a GPA lower than 2.0‚ provided he or she is not subject to the provisions for suspension from the University (Section V – 5.3.1.5). However‚ the student must meet all other admission criteria established by the college or program (see Section IV – 4.2.4). If the student would have been placed on academic probation by the college to which he or she is transferring had he or she been previously enrolled in that college‚ then the college may place the student on probation at the time of admission. (US: 4/14/86)

5.3.2 – Undergraduate Colleges–Probabtion and Suspension Policies: Individual colleges may establish policies regarding academic probation and suspension with regard to a student’s academic standing within the college in addition to the University–wide policies given here. If a college establishes such a policy‚ the policy must be approved by the University Senate‚ and the policy shall be made available in writing to the students. (See this Section 5.3.1.3 and 5.3.1.5.) (US: 4/25/84)

5.3.2.1 – College of Architecture: College of Architecture students are subject to the general University regulations pertaining to academic probation and suspension. In addition‚ a student may be placed on probation in the College of Architecture or suspended from the College of Architecture‚ but not necessarily the University‚ according to the College standards that follow.

A student enrolled in the College of Architecture who is placed on college probation may continue with studies in the college and university subject to general University regulations concerning academic standing. A student enrolled in the College of Architecture who is suspended from the college may not take classes offered in the College of Architecture until reinstated. A student who is suspended from the College of Architecture may take classes outside the college subject to general University regulations concerning academic standing.

A grade below “C” in an architectural design studio is considered unacceptable for majors in the College of Architecture. A student who earns a grade below “C” in a design studio will be placed on College probation. This probation will be removed when the student earns a grade of “C” or higher in the same studio.

A student will be suspended from the College for:

1. Failing to earn a grade of “C” or higher in a particular architectural design studio for the second time; or
2. Failing to earn a grade of “C” or higher in a particular design studio in its first or second offering after the semester in which the student earned a grade below “C” in that studio‚ provided the student remains in the University‚ except that students are not required to enroll in summer sessions; or
3. Failing to earn a grade of “C” or higher in any design studio while the student is on University probation for two or more consecutive semesters.

Provision “C” does not apply to first year architectural design students.

College of Architecture rules on probation and suspension may be waived by the Dean of the College of Architecture under extraordinary circumstances. A student who has been suspended from the College of Architecture may petition the Dean for reinstatement after a period of no less than one calendar year.

5.3.2.2 – College of Allied Health Professions (US: 4/25/84; US:12/14/92) Allied Health professional students are subject to the general University regulations pertaining to academic probation and suspension. In addition‚ the following standards apply:

1. Professional Program Probation: A student will be placed on professional program probation when:
   1. The semester GPA falls below 2.0 in courses required by the professional program‚ or‚
   2. A failing grade is earned in any course required by the professional program.
2. Removal from Professional Program Probation: A student may satisfy the deficiency warranting probation and will be removed from professional program probation when:
   1. In the semester following professional program probation‚ a 2.0 or above semester GPA is achieved in courses required by the professional program‚ and
   2. A passing grade is earned in any previously failed course required by the professional program.
3. Professional Program Suspension: A student will be suspended from the professional program when:
   1. A 2.0 semester GPA in courses required by the professional program is not earned either at the end of the probationary semester‚ or in any subsequent semester or‚
   2. A course required by the professional program is failed a second time or‚
   3. Two courses required by the professional program are failed‚ unless alternative action is recommended by the Program Director and approved by the Dean.

5.3.2.2.1 – Clinical Laboratory Science Professional Program: Undergraduate students in the Clinical Laboratory Science Professional Program are subject to the University’s general regulations for undergraduate students pertaining to scholastic probation‚ academic suspension‚ and reinstatement. (US: 12/14/92) In addition the following standards apply:

1. Student Progress: Students admitted to the CLS Program may advance into the senior year and/or clinical rotation of the CLS program of study on the condition that each has (1) at least a GPA of 2.00 on all course work; and (2) earned a minimum grade of “C” (2.0) in every course with the CLS prefix.
2. Undergraduate Professional Program Probation: Regardless of academic standing in the University‚ a student shall be placed on probation where the student:
   1. Earns a semester grade point average (GPA) less than 2.0 in all courses required by the CLS Program
      
      OR
   2. Earns a grade less than “C” (2.0) for any course having a CLS prefix.
3. Removal from Clinical Laboratory Science Program Probation: A student shall be removed from probation when:
   1. In the semester following probation‚ the student earns a semester GPA of at least 2.0 in courses required by the CLS Program
      
      AND
   2. The student earns at least a grade of “C” (2.0) in any course with a CLS prefix in which previously the student earned a grade below “C”.
4. Clinical Laboratory Science Program Suspension: A student shall be suspended from the undergraduate CLS program when the student:
   1. Earns less than a semester GPA of 2.0 in courses required by the CLS Program at the end of the first probationary period or in any subsequent semester
      
      OR
   2. Earns less than a “C” in a course with a CLS prefix for the second time‚
      
      OR
   3. Earns less than a “C” in any two courses required in the CLS Program.
5. Removal from Clinical Laboratory Science Program Suspension: A student may be reinstated into the CLS program when the student meets the requirements for readmission as determined by the CLS Admissions and Progression Committee. These requirements will be communicated to the student at the time of suspension.

5.3.2.3 – College of Engineering (US: 4/25/84; 2.12.96): In addition to the University rules on academic probation‚ suspension and reinstatement‚ the following rules apply to the College of Engineering.

1. No Student with a cumulative UK GPA of less than 2.0 will be enrolled in the College of Engineering. Any student who fails to maintain a cumulative UK GPA of 2.0 will be dropped from the College of Engineering and will not be readmitted until this GPAis 2.0 or greater. No probationary notice will be given.
2. Any student enrolled in the College of Engineering who achieves a GPA of 2.0 or less in any semester will be placed on academic probation.
3. Any student on academic probation who fails to achieve a 2.0 semester GPA will be dropped form the College of Engineering and will not be readmitted until he or she has obtained a UK semester GPA of 2.0 or greater for one semester and the student’s cumulative UK GPA is 2.0 or greater.
4. Students who are dropped twice from the College of Engineering will not be readmitted.

5.3.2.4 – College of Education (US: 3/9/87; 11/14/88; US: 9/8/97): The teacher candidate’s progress in a Teacher Education Program is continuously monitored. A student may be placed on probationary status or suspended from the program for failure to make satisfactory progress. Conditions resulting in probation or suspension include the following:

1. Retention of Candidates In Teacher Education Programs: The progress of candidates who have been admitted to a teacher education program is continuously monitored. Some of the items which are monitored are:
   1. Whether a student has failed to earn a grade of “C” or better in a professional education class‚
   2. Whether a student has failed to maintain 2.50 minimum GPA’s overall and in required subject areas‚
   3. Whether a student has demonstrated continued adherence to the EPSB Professional Code of Ethics‚ and
   4. Whether adequate progress is being made in building the Working Portfolio.
   If problems are identified‚ program faculty will determine a plan for addressing the problems and implement the plan including feedback and direction to the student.
2. Continuous Assessment In Teacher Education Programs: A student’s progress through all teacher preparation programs is continuously monitored‚ assessed‚ and reviewed. In addition to typical evaluation processes that occur as part of their course work and field placements‚ students will be assessed a minimum of three times during their program by representatives of their respective program faculty.
3. The three assessments will occur upon entry into the Teacher Education Program‚ at a midpoint in the program (no later than the semester prior to student teaching)‚ and as students exit the program following student teaching. Assessments will include‚ but are not limited to:
   1. Basic skills assessment‚
   2. Review of grades via transcript‚
   3. Personal and professional skills assessed during interviews with program faculty‚
   4. When taking campus based courses‚ and during field experiences‚
   5. Portfolio documents‚ and
   6. Continued adherence to the KY Professional Code of Ethics.
   Following admission to a teacher education program‚ if problems have been identified at any of assessment points‚ program faculty will determine a plan for addressing the problems and implement the plan including feedback and direction to the student. In addition‚ if specific strengths are recognized during these assessments‚ the student will be commended.
4. Admission to Student Teaching: Prior to the student teaching semester‚ each candidate will be asked to provide evidence in the form of the Working Portfolio to demonstrate the acquisition of skills related to teaching in the chosen subject field‚ and to document progress in any identified problem areas. Each candidate’s portfolio will be reviewed by the appropriate program faculty‚ and continued progress through the program will be contingent on the results of this midpoint review.
5. Admission to student teaching requires a successful midpoint assessment review and recommendation by the program faculty that the candidate be allowed to student teach.

5.3.2.5 – Professional Program in Accountancy (US: 4/13/87): Retention Standards Students pursuing the Five–Year Professional Program in Accountancy must maintain a 3.00 GPA in all hours attempted throughout the five–year program. If a student’s GPA in the hours attempted after admission to the professional program falls below 3.00‚ the student will be given one semester to bring his or her GPA up to 3.00.

Graduation Standards In order to graduate with an MS in the Professional Program in Accountancy‚ students must have at least a 3.00 GPA in all worked attempted and must have successfully completed a comprehensive final examination.

5.3.2.6 – College of Nursing (US: 10/14/91): Undergraduate students in the professional nursing program are subject to the University’s general regulations for undergraduate students pertaining to scholastic probation‚ academic suspension‚ and reinstatement. In addition‚ the following standards apply.

(NOTE: In the statements below‚ the phrase “in the College of Nursing (CON)” refers to courses with an NUR prefix that are specific requirements for the degree of Bachelor of Science in Nursing. The phrase “by the CON” refers to other courses in the student’s approved academic plan which do not have the NUR prefix‚ e.g.‚ ENG‚ CHE‚ BIO.)

These standards apply to all undergraduate students unless alternative action is recommended by the Undergraduate Student Admission and Progression Committee and approved by the Dean of the College of Nursing.

1. Undergraduate Program Probation: Regardless of academic standing in the University‚ a student shall be placed on probation when the student:
   1. Earns a semester grade point average (GPA) less than 2.0 in courses required by the College of Nursing‚
      
      OR
   2. Earns a grade less than a “C” (2.0) for any course required in the CON (NUR prefix).
2. Removal from Undergraduate Program Probation: A student shall be removed from probation when the student:
   1. in the semester following probation earns a semester GPA of at least 2.0 in courses required by the College of Nursing‚
      
      AND
   2. Earns at least a grade of “C” (2.0) in any course required in the CON (NUR prefix) for which the student previously earned a grade below “C” (2.0).
3. Undergraduate Program Suspension: A student shall be suspended from the undergraduate nursing program when the student:
   1. Earns less than a semester GPA of 2.0 in courses required by the CON either at the end of the first probationary period or in any subsequent semester‚
      
      OR
   2. For a second time fails to earn a grade of “C” (2.0) in a course required in the CON (NUR prefix)‚
      
      OR
   3. Fails to earn a grade of “C” (2.0) in any two courses required in the CON (NUR Prefix)‚
      
      OR
   4. Earns less than a GPA of 1.5 in the courses required by the CON at the end of any semester‚ except for the first semester at the University‚ with a preliminary probationary period.
4. Removal from Suspension: After the period of suspension‚ a student may be reinstated into the CON when the student meets the requirements for admission.

5.3.3 – Professional Colleges

5.3.3.1 – College of Law: A Exclusion for Poor Scholarship and Readmission All students in the College of Law must maintain a satisfactory cumulative grade point average‚ and failure to do so will result in the student being dropped from the College for poor scholarship. Any student who receives a grade point average below 1.5 for his or her first semester of law study may be dropped by the Dean on recommendation of the Law Faculty Academic Status Committee for poor scholarship. Any student who fails to achieve a 2.0 cumulative grade point average at the end of the first two semesters will automatically be dropped for poor scholarship. In addition‚ any student whose cumulative average falls below a 2.0 at the end of any subsequent semester will also be dropped from the College. (US:10/11/82)

Any student who receives a grade of “E” in a required course must reregister for the course and complete all requirements therefor. When such a required course is retaken or when a student elects to repeat an elective course in which he has received a failing grade‚ both the initial and subsequent grade will be reflected on the student’s record and counted in the computation of class standing‚ subject to Readmission standards below.

Any student dropped for poor scholarship may petition the Law Faculty Academic Status Committee for readmission. A recommendation to the Dean for readmission is within the discretion of the Committee; however‚ in most cases‚ the following policies will guide the Committee: a student dropped after the first semester will be required to petition the full Faculty for readmission; in the case of students dropped at the end of the second semester‚ a student with a cumulative grade average of 1.9 and above will normally be readmitted‚ a student with a cumulative average of 1.7 to 1.89 may be readmitted but will be carefully scrutinized‚ and a student with a cumulative average below 1.7 will normally not be readmitted; any student dropped at the end of the third semester or thereafter will be subject to case–by–case analysis.

Any student who is readmitted after being dropped at the end of the second semester