IMPORTANT STUDENT CENTER INFORMATION

SOLICITATION:

~ Effective October 2009, any requests by student organizations regarding sales and solicitation (including soliciting funds for an organization or for a charitable purpose) on University property are to be authorized by the Student Center Director. Questions regarding the authorization process can be directed to the Student Center Director’s Office in room 2009 or you can call 257-5781 . You can find the applicable form HERE (Adobe Acrobat required, 32K)

GENERAL FACILITY USE:

~All reservations must be made by a university department or an officer of a registered student organization (as listed on the organization's registration form). The reserving department or organization must be the user of the space and present at the event. A 48-hour minimum notice for reservations is appreciated.

~Any food provided in the Student Center must be provided U.K. Catering unless a specific exemption is granted by the UK Executive Director of Dining Services AND the Student Center Director.

~Reservations and rooms are not to be used for ongoing, regularly scheduled classes, so that we may accommodate as many requests as possible. Any exception must be approved by the Director.

~Specific rooms requested will be assigned when possible, but the Student Center reserves the right to make changes.

~A 24-hour notice on cancellations allows us to better serve all organizations/departments.

~Meeting rooms will be in a standard setup unless other arrangements are requested and approved in advance.

~Meeting rooms will remain locked when not in use. Rooms will be unlocked fifteen (15) minutes before the scheduled event by Student Center Management only, unless prior arrangements have been made, so reservation confirmation can be made.

~The sponsoring organization/department is responsible for leaving the room in the same condition as when the meeting/event started.

~Nothing is to be taped, tacked, or otherwise adhered to the walls in any manner. Easels or T-stands are available upon request for this purpose.

~Any materials must be removed immediately following the event or meeting. A clean-up fee may be charged to the organization/department for the removal of excess materials.

~Solicitations for subscriptions, sales of merchandise, publications or services on University property other than by the regularly authorized stores, food service, departments or divisions of the University are prohibited without the written permission of the Student Center Director (209 Student Center, 257-5781)

NOTE: All student organization representatives making arrangements for using space in the Student Center are required to read/share this Word Document with other members of their organization. Please print, read, share, sign and return it to the Student Center Director's Event Management Office, 209 Student Center.