Welcome to the Travel Management Services Website!
Welcome to the Travel Management Services website! Here you will find all your resources for University of Kentucky official business travel. The travel program has been designed to help centralize University business travel so that your travel needs are met with efficiency, flexibility and cost-savings.
Business travelers may chose to make arrangements through one of UK’s three designated travel vendors. AAA Corporate Travel Services is our lead travel agency. Avant Travel is our second agency. And, AAA’s Concur, is UK’s on-line reservation system. Business travelers may also choose to make arrangements through an alternate travel vendor, which would be any other travel agency other than a UK designated agency, or any other Web site other than Trip Manager™.
The University Procurement Card is the preferred method of payment for all business airline tickets purchased through AAA, Avant, and Concur. A personal credit card is required to pay for business travel arrangements made through an alternate travel vendor, as well as for any ticket that combines business with personal travel purchased through either UK Travel or an alternate vendor. The procurement card may also be used for business hotel room and tax charges, rental car charges and conference registration fees.
UK has secured several travel discounts. Airfare discounts have been negotiated with Delta Air Lines and United Airlines. These fares are unpublished and the airlines require they be offered only through one of UK’s designated travel vendors. For rental car discounts, UK has negotiated with Enterprise Rent-A-Car and National Car Rental. And, UK also has negotiated discounts at several local hotels.
Travel Management Services’ goal is to make business travel more pleasurable and efficient for you. Your feedback is always appreciated and we encourage you to contact us with any questions or comments.
Need UK Travel training? You can register for training through SAP. Two classes are offered: "Travel Services" - learn how to make travel arrangements through UK Travel Services, and "Concur Online Booking Tool - provides hands-on training on Concur to make air/hotel/car arrangements. All classes will be held in room B108-A of the W. T. Young Library. Class schedule for the remainder of 2014:
May 30 Travel Services 9:00 - 10:15 a.m.; Concur 10:30 a.m. - 12:00 noon
July 25 Travel Services 9:00 - 10:15 a.m.; Concur 10:30 a.m. - 12:00 noon
September 26 Travel Services 9:00 - 10:15 a.m.; Concur 10:30 a.m. - 12:00 noon
November 21 Travel Services 9:00 - 10:15 a.m.; Concur 10:30 a.m. - 12:00 noon