Welcome to the Travel Management Services Department!
Here you will find all your resources for University of Kentucky official business travel. The travel program has been designed to help centralize University business travel so that your travel needs are met with efficiency, flexibility and cost-savings.
Business travelers may chose to make arrangements through one of UK Travel's designated travel vendors. AAA Corporate Travel Services is our lead travel agency, supplemented by our second agency located off-campus, Avant Travel; and, AAA’s Concur is UK’s on-line reservation system.
Although UK prefers all business travel arrangements to be handled by UK Travel, travel may opt to make arrangements through an alternate travel vendor, which is any other travel agency other than a UK designated agency, or any other website other than Concur. However, if they do, then a valid cost comparison must be printed by Concur and submitted with the travel voucher for reimbursement. A personal credit card is required when a ticket is purchased through an alternate vendor, and the traveler is reimbursed after travel is complete.
The University Procurement Card is the preferred method of payment for all business airline tickets purchased through AAA, Avant Travel, and Concur. A personal credit card is required to pay for business airline tickets purchased through an alternate travel vendor, and the traveler is reimbursed after travel is complete. The procurement card may also be used for business hotel room and tax charges, rental car charges and conference registration fees.
UK has secured several travel discounts. Airfare discounts have been negotiated with Delta Air Lines, Northwest Airlines, and Continental Airlines. These fares are unpublished and are only available through one of UK's designated travel vendors. UK also has rental car discounts with Enterprise Rent-A-Car and National Car Rental. And, UK also has negotiated discounts at several local hotels.
Travel Management Services’ goal is to make business travel more pleasurable and efficient for you. Your feedback is always appreciated and we encourage you to contact us with any questions or comments.
Travel News
Concur Enhancement: To assist our travelers who must comply with the Fly America Act when using federal grants to pay for airline tickets, Concur users will now notice an American flag alongside international itineraries that comply with the Fly America Act. This is a very welcomed enhancement from Concur, which should make booking Fly America compliant tickets easier for our travelers.
Travel Training - To attend either Travel Program Training or Concur Training, please register through SAP or at the HRD Training & Development Calendar. 2013 classes will be held on January 25, March 29, May 17, July 26, September 27, and November 22.
Reconfirm Flights - With all the last minute airline schedule changes, it is a very good idea to reconfirm your flight arrangements with your UK Travel vendor (AAA or Avant) or the airlines directly. It is recommended that international reservations be confirmed at least 72 hours in advance and domestic reservations be confirmed at least 24 hours in advance.