Welcome to UK Travel Services!
Welcome to the UK Travel Services website! Here you will find all your resources for University of Kentucky official business travel. The travel program has been designed to help centralize University business travel so that your travel needs are met with efficiency, flexibility and cost-savings.
Business travelers may chose to make arrangements through one of UK’s designated travel vendors: AAA Corporate Travel Services and Avant Travel are our two full-service travel agencies, and AAA’s Concur is UK’s on-line reservation system. Business travelers may also choose to make arrangements through an alternate travel vendor, which would be any other travel agency other than a UK designated agency, or any other Web site other than Concur.
The University Procurement Card is the preferred method of payment for all business airline tickets purchased through AAA, Avant, and Concur. A personal credit card is required to pay for business travel arrangements made through an alternate travel vendor, as well as for any ticket that combines business with personal travel purchased through either UK Travel or an alternate vendor. The procurement card may also be used for business hotel room and tax charges, rental car charges and conference registration fees.
UK has secured several travel discounts. Airfare discounts have been negotiated with Delta Air Lines and United Airlines. These fares are unpublished and the airlines require they be offered only through one of UK’s designated travel vendors. For rental car discounts, UK has negotiated with Enterprise, National, and Hertz. And, UK also has negotiated discounts at several local hotels.
Travel Management Services’ goal is to make business travel more pleasurable and efficient for you. Your feedback is always appreciated and we encourage you to contact us with any questions or comments.
IMPORTANT for International Travelers: The International Center has launched the "UK International Travel Registry" and requests that all faculty and staff traveling internationally on official UK business register their trips through this registry. DO NOT register your trip if you are a faculty or staff member directing or co-directing a non-credit group international travel program or an Education Abroad Program. The travel registry will help UK quickly locate and assist you in the event of an emergency in your host country, and will facilitate insurance coverage under the University's blanket travel medical insurance and evacuation plan. Register your trip here Faculty/Staff International Travel. If you wish to register on behalf of faculty or staff members, register their trips here Proxy Registration. Questions can be directed to firstname.lastname@example.org
Beginning July 1, 2015 - Lower UK Travel Service Fees: Beginning July 1, 2015, UK Travel service fees will be:
- AAA or Avant agent-assisted domestic ticket fee $28 per ticket
- AAA or Avant agent-assisted international ticket fee $38 per ticket
- AAA group of 10+ travelers on one itinerary $20 per ticket
- Concur domestic/international ticket fee $6 per ticket
- Hotel or car reservation no service fee
Need UK Travel training? You can register through SAP to attend our Travel Services, Concur Online Booking Tool, and Advanced Concur training classes. In the Travel Services class, you will learn how to make air, hotel, and rental car arrangements for official University business travel. In the Concur Online Booking Tool class, you will learn how to create a profile on UK's online booking system; and book an air, hotel, and rental reservation. In the Advanced Concur class, you will learn some additional features of Concur that will be helpful for experienced users (multiple travelers, cloning, sharing) - you must be experienced on Concur before taking this class.
2016 classes will be held on February 25, April 27, June 29, August 31, October 26, and December 7. All classes will be held in the W.T. Young Library, room B-108A.Travel Services classes will be held from 8:30 a.m. - 10:00 a.m. Concur Online Booking Classes lasses will be held from 10:30 a.m. - 12:00 noon. Advanced Concur classes will be held from 1:30 p.m. - 3:00 p.m. (offered on April 27, August 31, and December 7).