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The Office of Undergraduate Research

Research Travel Grant

RichardsonStudents may apply for Travel Grants to attend national and professional conferences or competitions. The purpose of these funds is to help students gain experience in showcasing their work in a professional setting on a national level. Preference is given to students travelling within the United States. International funding is given on a case-by-case basis.

To be eligible, a student must:

  • be a full-time undergraduate student at the University of Kentucky
  • have a faculty sponsor
  • be registered for the conference or competition
  • present research or scholarly work (i.e., paper, poster, research, performance)
  • complete a one-page summary of the research and travel experience

The same student may not receive more than one Travel Grant per academic year.

Please note: If there will be more than one student applying for travel money to the same conference, please contact our office to let us know ahead of time: evie.russell@uky.edu. Additionally, we are unable to fund travel between the dates of May 15 and June 30 due to fiscal year closeout.

Travel funds may be available to assist with transportation expenses, lodging, conference registration, and some incidental costs, subject to the University's travel reimbursement regulations. All awards are subject to conditions set by the University of Kentucky and the Office of Undergraduate Research.

Travel funds are available on a first-come, first-served basis. Therefore, each applicant should submit her or his application as early in the fiscal year (July 1 - June 30) as possible, and well in advance of the proposed travel. The application will be reviewed and the applicant will be notified of approval by email. Please allow approximately 4 weeks for review.

Upon return from the trip, all itemized receipts must be submitted to the Office of Undergraduate Research (211 Funkhouser) for processing. UK travel regulations state that payment for a meal requires the claimant to be in travel status for the entirety of the frame established for that meal. In other words, if one leaves home after or arrives home before the designated meal times, that meal cannot be reimbursed, even if it was not eaten at home. Designated meal times set forth by the Office of the Treasurer are as follows:

Breakfast - 6:30am - 9:00am
Lunch - 11:00am - 2:00pm
Dinner - 5:00pm - 9:00pm

For more information on this travel reimbursement policy please contact the Office of Undergraduate Research at 859-257-0049 or via e-mail.

What do I need to do to be reimbursed?

Submit the following applicable items to the Office of Undergraduate Research via e-mail, fax (859-257-8734), or mail or drop-off (211Funkhouser).

All items must be submitted within 30 of the travel START date. If supporting documentation is not received within this time period, you may be forced to forfeit your grant according to UK Accounts Payable regulations.

  1. Itemized receipts of food items purchased
  2. Proof of conference registration
  3. Airfare itinerary
  4. Hotel receipt

All receipts must be accompanied by a bank or credit card statement or copy of check showing proof of draft or charge to the account. The account from which the funds were drafted, or the credit card account on which the charges were made, must match the account on the corresponding receipt. These are requirements of the University of Kentucky Accounts Payable Department.

Apply for a Travel Grant.

If you have any questions, feel free to contact our office.