Getting Started with Adobe Connect Basics

Creating and teaching a course with Adobe Connect shouldn't be overwhelming, so we've divided up what you need to know into three simple sections. Start with Getting Access to Adobe Connect, then browse the other areas to get information and tips you can use before, during, and after your course. In each section, you'll find links to written instructions, video tutorials, and QuickStart guides that will help you get ready to go in no time!

This document has three main sections. To jump directly to a section, select a link!


Getting Access to Adobe Connect

Getting an Account

A Meeting Host account is required in order to create meetings and invite others to attend. To request a Meeting Host account, please submit this request form.

No special account is needed to attend a meeting created by someone else, although a link blue userID and password may be required to enter a closed meeting.

Logging In

Go to http://connect.uky.edu and log in using your link blue userID and password. If your password has expired, you will not be able to log in until you change it.

If you have trouble logging in, please contact the UKIT Service Desk.

Adobe Connect Central

When you first log into Adobe Connect, you will see a page labeled "UK Connect Pro." Adobe refers to this area as Adobe Connect Central and it is from here that you will be able to create new virtual meeting spaces and upload content, such as presentations for class sessions or other materials you wish to use during meetings.

Adobe refers to online gathering spaces as "meeting rooms." Virtual meeting rooms are similar to physical classrooms or conference rooms in that they continue to exist even if no one else is in them. This is called being "persistent" and means that if you are leading a group that will have multiple synchronous sessions, you can create a single meeting room and reuse it as many times as needed. This feature also allows you to leave digital information, such as documents or participant chat logs, in the room for participants to retrieve or review between synchronous sessions. To keep things organized, we recommend that you create a separate meeting space for each course or group you will host.

On the Adobe Connect Central home page, you will see information about each meeting you have created, including the unique access URL for that virtual space. In the navigation bar at the top of the page, you have access to the Content, Meetings, and Reports areas. In Content, you can upload files to a personal online library. In Meetings, you can create, organize, and invite participants to your different meetings. In Reports, you can collect useful data on the class sessions, including attendance, activity, and responses to survey questions.

Preparing for a Virtual Meeting

Creating a Meeting

Meetings are created from the Adobe Connect Central home page. Once a meeting is created, it remains available to participants until it is deleted.

Each meeting will have a unique URL that participants will use to access it. Hosts may create a personalized URL or allow Connect to assign one. Invitations may be sent to UK participants from within Adobe Connect, or the meeting URL can be shared directly through a Blackboard course, webpage, personal email account, listserv, or other communication method.

Access to a meeting can be limited to registered users and accepted guests, or extended to anyone who has the meeting URL. Registered users must be members of the UK community and have an active link blue account.

To enroll registered users, Hosts can search for them by name or link blue userID on the Select Participants page of the Create Meeting wizard. User roles, such as co-Host, Presenter, or Participant, can be assigned immediately after participants are selected, or during the actual meeting. Selecting participants is optional. It requires more work on the part of the Host, but ensures that the attendees must log into the meeting with UK credentials.

Guests attending limited meetings will be prompted to enter a name and will have to wait for the Host to grant them permission to enter. Guests attending open meetings will be able to enter immediately. For additional security, Hosts can also create a passcode that is required for participants to enter and provide it only to invited attendees.

Optional features that can be used after a meeting is created:

Inviting Participants

Hosts can invite members of UK community and non-UK guests to a meeting. Invitations can be sent from within Adobe Connect, or the URL for the meeting can be shared with participants directly via the Host's preferred personal communication method.

Instructors of enrolled courses at UK may find it easiest to share their URLs with students using a direct method, such as a class email list, a Blackboard shell, or a face-to-face meeting, instead of sending invitations from within Adobe Connect.

Meeting Roles and Permissions

In Adobe Connect, the term "attendee" refers to anyone who is invited to a meeting. There are three types of attendee roles, Hosts, Presenters, and Participants, each of which provides different levels of access to meeting options.

Meeting Room Layouts

Adobe Connect uses the term "pods" to refer to the different content windows that can be used in meeting rooms. For example, you can use the video pod to display the feed from your webcam. Adobe Connect includes several default layouts or you can create your own. Layouts can be changed by the host at any time, including during a synchronous meeting.

Host and Presenter View

Users with different roles will have different views of the virtual meeting room space. As a Host, it may be important to know what other participants can and cannot see, especially if you are asking them to interact with elements of the virtual environment.

Pre-loading Content

Additional content may be pre-loaded into Adobe Connect for fast access during meetings and/or use in multiple meeting rooms. Preloading also provides hosts with the option of previewing the material in the Adobe Connect environment.

Document formats accepted by Adobe Connect include PDF, PowerPoint, JPEG, and Flash videos. Microsoft Word and Excel files are not supported and must be converted into PDF prior to upload. Alternatively, hosts can share these files during syncronous meetings by using the Share Screen feature in the Share Pod or in the Files Pod.

Conducting a Synchronous Meeting Session

Starting and Ending a Meeting

When it is time for a meeting session, click on the URL you posted in your course and log in using your link blue userID and password. The other participants will use the same URL. The credentials required for them to enter the room will depend on the meeting's settings.

Managing Attendees

Within the Attendee Pod, Hosts can view or change any attendee's role. This function can be used to allow attendees to present documents or share their screens with the room. Hosts will also see each attendee's status, included whether someone has virtually raised a hand to ask a question or has stepped away from the meeting.

Managing Audio

Adobe Connect allows users to share audio captured by a microphone. Hosts can adjust audio sharing settings at any time to control whether attendee(s) are able to broadcast audio during the meeting. For example, a Host may enable his or her own microphone during a lecture, then enable everyone's microphone for a discussion.

Managing Video

Adobe Connect allows users to share video captured by a webcam. Hosts can adjust video sharing settings at any time to control whether attendee(s) are able to broadcast video during the meeting. For example, a Host may enable only his or her own webcam during a lecture, then enable everyone's for a discussion.

Recording an Adobe Connect Session

Meeting sessions can be recorded for viewing at a later time. This feature allows hosts to create useful study materials and/or share meeting content with invitees who could not attend the live session. Recordings are stored online and are accessible via a unique URL for each recording. They can also be downloaded for backup or editing.

Working with Pods

Meeting room layouts are extremely flexible. Hosts can select a default layout or configure a specialized layout prior to a synchronous meeting. Hosts can change the arrangement and visibility of individual pods or their entire layout as their needs change, such as switching from a presentation to a discussion or group acitivty.

Adobe Connect uses the term "pods" to refer to the different content windows that can be used in meeting rooms. For example, you can use the video pod to display the feed from your webcam. Adobe Connect includes several default layouts or hosts can create their own. Layouts can be changed by the host at any time, including during a synchronous meeting, when activities may switch from lectures or presentations to group discussion, Q&A, or polling.

Sharing Content with Attendees

Many kinds of content can be presented in an virtual meeting room, including documents, items on a presenter's computer screen, and audio and video from microphones and webcams. There is also a virtual whiteboard for real-time collaboration between meeting attendees. Documents can be pre-loaded by hosts into Adobe Connect for fast access and/or use in multiple meeting rooms, or uploaded by hosts or other participants during the meeting session.

Document formats accepted by Adobe Connect include PDF, PowerPoint, JPEG, and Flash videos. Microsoft Word and Excel files are not supported and must be converted into PDF prior to upload. Alternatively, hosts can share these files during syncronous meetings by using the Share Screen feature.

Interacting with Attendees

There are four primary ways Hosts can interact with attendees during a meeting, each of which has its own pod.

Notes - used to post a brief message or announcement to attendees.
Q&A - used to post questions to a presenter during a meeting.
Chat - used to allow attendees to chat during a meeting.
Polls - used to survey your attendees during a meeting.

Breakout Sessions

Breakout rooms are subrooms that can be created within a meeting or training session. They are useful for splitting a large group into smaller groups that can talk or collaborate. Breakout rooms can be used in meetings and training sessions that have 200 or fewer people; hosts can create up to 20 breakout rooms for a single meeting or training session.