The University of Kentucky is asking all faculty, staff, and, in some very limited cases, students who drive any motor vehicle on behalf of the University to complete a MVR Release and Information form.
I've been driving a vehicle on behalf of the University for 25 years. Why do I suddenly need to have my driving record accessed?
The purpose of the policy is to protect the University from claims of "negligent entrustment" if we allow a person with an extremely poor driving record or suspended license to drive on University business. We have a large number of vehicles and drivers and this is the most efficient way to obtain this information.
We are basically asking for only the information necessary to run an MVR. We need the name, date of birth, driver's license number, and State in order to obtain an MVR. The other information helps us keep drivers organized by college or department and determine how various situations are handled. We are obtaining only the past three years of driving history, and driving history does not include credit information, insurance information, or criminal background information.
The form was developed as a result of the Federal "Driver Privacy Protection Act" which determines exactly what can and cannot be done with the personal information in a driving record. It is accepted by 43 of the 50 states and therefore, cannot be changed. The release says that you won't sue the various contractors as long as they obtain your information lawfully and don't do anything illegal with it. The forms are maintained here in our offices, under lock and key, and are not forwarded to Sonic e-Learning. Sonic e-learning is a company that was formed to meet the needs of employers to have access to their employees' driving records.
The main thing we are looking for is suspended licenses or extremely poor driving records. We are not going to suspend driving privileges for a speeding ticket or other minor violations.
Why doesn't the University just get driving records from Frankfort rather than through Sonic e-Learning?
We need to be able to obtain MVR's from other states in addition to Kentucky. Sonic e-Learning has contract with all 50 states.
No. Per the University's contract with Sonic e-Learning, the University of Kentucky is the only entity that has access to the driving records.
If there are any further questions please feel free to call the Risk Management Department at (859) 257-3708.