eForms

Alphabetical Listing

Form Name
PDF
WORD
EXCEL
WEB PAGE
Salary recommendation form            

Department: Human Resources

Last Updated: 08/12/2018

Contact:

Brief Summary:

Sales Tax Form            

Department: University Financial Services

Last Updated: 12/05/2017

Contact: Accounting and Financial Reporting Services

Brief Summary: Use this form to report monthly sales tax collected

Scholarship and Grant Authorization Continuation form        

Department:

Last Updated: 07/18/2008

Contact: Student Financial Aid Office

Brief Summary:

Scholarship and Grant Authorization Form            

Department: Student Financial Aid

Last Updated: 12/05/2017

Contact: Student Financial Aid Office

Brief Summary: Use this form to authorize the Student Financial Aid Office to pay a student out of a departmental account. May be used for tuition, housing, books, stipends, etc.

Scholarship and Grant Decrease Authorization Form        

Department: Not Available

Last Updated: 07/18/2008

Contact: Student Financial Aid Office

Brief Summary: Use this form to authorize the Student Financial Aid Office to reduce a previous payment to a student from a departmental account.

Scholarship and Grant Procedures Instructions            

Department: Office of Student Financial Aid and Scholarships

Last Updated: 03/18/2015

Contact: Jackie Miley, Student Financial Aid Telephone Number: 859-218-2052 Email Address: jbond@email.uky.edu

Brief Summary: Instructions on completion of SAG and SAGD forms.

Sell/Solicit Request Form            

Department: Student Center

Last Updated: 09/23/2015

Contact: Hannah Centers/Ashely Casteel Contact phone #: 859-257-5781

Brief Summary: The Executive Director of the Student Center has been delegated by the Dean of Students to review and approve or decline requests to sell/solicit on University property (GR:1). • For student organizations, funds generated must be given to a charity or credited to the organization’s treasury. • Students who participate in the activity may not be personally compensated for their work. • Approval for the specific location of the activity must be requested by the sponsoring organization/department with the appropriate facility coordinator for the desired location. • For departments, approval from the department head/Dean of college should be attached to form per HR Policy #63.

Service Center Instructions            

Department: Sponsored Projects

Last Updated: 03/12/2018

Contact: Kristina Dills

Brief Summary:

Service Center Rate Request Form Multiple Rate Template            

Department: Sponsored Projects

Last Updated: 03/12/2018

Contact: Kristina Dills

Brief Summary:

Service Center Rate Request Form Single Rate Template            

Department: Sponsored Projects

Last Updated: 03/12/2018

Contact: Kristina Dills

Brief Summary:

Short Term Investment Participation Agreement            

Department: Office of the Treasurer

Last Updated: 03/01/2022

Contact: Office of the Treasurer Debt & Liquidity Services, 859-257-5830

Brief Summary: Use this form to request that all or a designated portion of a restricted gift be allowed to participate in investment earnings of the University. Permitted on an exception basis only.

Single-Sole Source Justification            

Department: Purch

Last Updated: 09/21/2020

Contact: Purchasing Division

Brief Summary: This form is used to justify a purchase being made from a single source for general equipment purchases for the academic and healthcare campus. The Commonwealth of Kentucky Model Procurement Law requires that competitive bids be solicited for purchases of $40,000 or more; the threshold is lower for purchases where federal Uniform Guidance requirements apply. Exceptions to this law must be justified in written form and approved by the appropriate Purchasing Official.

Single-Sole Source Justification (CPMD)            

Department: Purch

Last Updated: 04/09/2019

Contact: Purchasing Division

Brief Summary: This form is used to justify a purchase being made from a single source for the Capital Projects Management Division (CPMD) only. The Commonwealth of Kentucky Model Procurement Law requires that competitive bids be solicited for purchases of $40,000 or more. Exceptions to this law must be justified in written form and approved by CPMD executive leadership and the appropriate Purchasing Official.

Software Acquisition Form            

Department: Purch

Last Updated: 02/08/2022

Contact: Craig Locke Purchasing Division 8592572964

Brief Summary: A department wishing to purchase software that totals more than $10,000 or duplicates the data and/or functionality of enterprise-wise software applications shall submit this form prior to the purchase. The form must be submitted to the Chief Information Officer (CIO), University of Kentucky Information Technology (UKIT) or the Associate Vice-President and Chief Information Officer (CIO), UK Healthcare (UKHC) Information Technology for review and signature approval as well as the Enterprise Applications Group (EAG) Project Director for review and approval.

Space Request Form            

Department: Office of the Provost

Last Updated: 10/31/2013

Contact: Gus Miller, gmiller@email.uky.edu, 257-3422

Brief Summary: This form is to be used by Provost area units to request additional space.

Special Parking Pass / Account Card Application            

Department: Transportation

Last Updated: 10/12/2016

Contact: Transportation

Brief Summary: Application for a permit to park up to eight (8) hours per week in the UK HealthCare Garage (PS #8)

Sponsored Project Phone Allocation Form            

Department: Office of the Treasurer

Last Updated: 05/11/2017

Contact: Research Financial Services

Brief Summary:

Stop Payment Request Form            

Department: Office of the Treasurer

Last Updated: 04/03/2013

Contact: Department of General Accounting

Brief Summary: Use this form to request a stop payment on a vendor, payroll, or flexible benefits check. For more instruction please see the General Accounting webpage or contact the check clerk at 859-257-8889.

Storage Space Request Form            

Department: Office of the Executive Vice President for Finance & Administration

Last Updated: 05/14/2014

Contact: Campus Services, Real Property

Brief Summary: Not Available

Stores Requisition Instructions            

Department: Office of the Executive Vice President for Finance & Administration

Last Updated: 04/29/2004

Contact: Auxiliary Services, Stores

Brief Summary: Not Available

Stores Requisition Log            

Department: Office of the Executive Vice President for Finance & Administration

Last Updated: 04/29/2004

Contact: Auxiliary Services, Stores

Brief Summary: Not Available

Stores Requisiton Data            

Department: Office of the Executive Vice President for Finance & Administration

Last Updated: 04/29/2004

Contact: Auxiliary Services, Stores

Brief Summary: Not Available

Stores Requistion        

Department: Office of the Executive Vice President for Finance & Administration

Last Updated: 04/29/2004

Contact: Auxiliary Services, Stores

Brief Summary: Not Available

Student Payment Voucher Instructions            

Department: Office of the Treasurer

Last Updated: 03/31/2011

Contact: Accounts Payable Department, (859) 257-1402

Brief Summary: Instructions on using the Student Payment Voucher Form.

Student Payments - Payments on Behalf of Students (PBS)            

Department: Office of the Treasurer

Last Updated: 04/10/2015

Contact: Accounts Payable

Brief Summary: This form is to be used for payments made to a student or on behalf of a student by PRD. The form should be a separate attachment to the PRD.

Subagreement Request Form            

Department: Office of Sponsored Projects Administration

Last Updated: 02/16/2016

Contact: Mary Hickman, mdhick2@uky.edu , (859) 257-9420, Office of Sponsored Projects Administration

Brief Summary: Not Available

Surplus Forms - Surplus Authorization Voucher            

Department: Office of the Treasurer

Last Updated: 04/27/2021

Contact: Jeff Carmickle jeff.carmickle@uky.edu 859-323-7261

Brief Summary: Not Available

Surplus Forms - Vehicle Surplus Request            

Department: Office of the Treasurer

Last Updated: 07/26/2022

Contact: Jeff Carmicle Surplus 859-323-7261 jeff.carmickle@uky.edu

Brief Summary: This is a form that is used when a department wants to send a vehicle to Surplus

Surplus Property Pick Up Form            

Department: Office of the Treasurer

Last Updated: 07/26/2022

Contact: Jeff Carmickle jeff.carmickle@uky.edu 859-323-7261

Brief Summary: This is the form that departments use to have items picked up and brought to Surplus.

Surplus Questionnaire        

Department: Office of the Treasurer

Last Updated: 04/03/2013

Contact: Other Auxiliaries

Brief Summary:

University of Kentucky - An Equal Opportunity University
Human Resources · 115 Scovell Hall · Lexington, KY 40506-0064
Phone: (859) 257-9555 · Fax: (859) 323-8512
Questions/Feedback: HR | HR Site
About Human Resources
Last Modified: December 1, 2021 | Off-site Link Disclaimer