Frequently Asked Questions

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Town Hall Presentation - 2014


What types of assistance will Analytics and Technologies (formally UK Information Technology) and Distance Learning provide, post-award?
Our eLearning team will provide instructional designers to consult about topics related to course development (ie. aligning assessments and course learning outcomes or explore options for transitioning content). We will also offer to provide a review of a course/courses using the Quality Matters rubric. Additionally, we will provide technology demonstrations and support for faculty developing their courses using these technologies. We will also be offer consultative services on items such as Mobile apps, eBooks, etc.
If we are creating a new degree program, marketing and awareness to professionals is very important. Does UK have resources to help guide us through the marketing process? An example would be website creation. Can you hook us up to the marketing resources or do we need to sub-contract those resources?
CELT and UKAT should be viewed as another member of your project team. Post-award we will assist however we can to make sure your project is successful – this may include making connections to marketing resources both internal and external to the university. The same can be said for project management, instructional design, faculty skills development, assessment, etc. Those considering application are also invited to meet with our Instructional Design Team and/or Assessment Team for a consultation. Those interested in taking advantage of a 1:1 consultation appointment should contact Grant Project Manager, Jennifer Edwards, , with your availability.
In the past testing centers for exams have been a problem (i.e. accessibility, financial feasibility, or "group" testing). Is this a concern?
No. Students pay nominal fees for testing and there are multiple centers available across the United States. We also have accessibility to a testing facility available within Fayette County.


Can you provide more details on how funding for the fully online online degree program and/or hybrid course grants will work?
Awardees will propose a budget in their initial application which the review panel will approve, deny and/or require changes be made which they will subsequently consider for approval. Awardees will be asked to complete post-award requirements to maintain funding throughout the year. An account has been established that funds will be disbursed from throughout the life of the grant. The eLII Grant Project Manager will work closely with college budget officers and PI’s to ensure proper expenditures.
In the Hybrid Course RFP, it states that, "Departments/Units cannot receive more than $100,000 funding total per one-year period from this solicitation." Does this apply to colleges?
No. Departments and/or units that have more than 4 courses that they would like to see converted into a new format are strongly encouraged to consider pursuing the degree program grant. This limitation was also established ensure equal opportunity to all departments.
What are the Distance Learning tuition and fees? I’m trying to decide how to represent cost and income for planning purposes. What if tuition and fees change? What impact would that have on my proposal?
Currently, all students who take only online Distance Learning courses* are charged Kentucky resident tuition rates with the exception of undergraduate students taking courses during the summer intersessions. Undergraduate students taking courses during the summer intersessions are assessed tuition based upon residency regardless of course delivery modality. All students taking any Distance Learning courses are charged a $10 per-credit-hour distance learning fee.

If your proposal represents potential cost and income of a course or program, it will be considered in light of tuition and fees in effect at the time the proposal was submitted. Any change after that date will not affect the competitiveness of the proposal.

[*Distance Learning courses are defined as courses in which the majority of the instruction (over 50%) occurs when students and instructors are not in the same place. Hybrid eLearning courses may or may not be defined as Distance Learning, depending upon the percentage offered purely at a distance.]


How do I submit the cover page with signatures electronically?
There are a few ways you could do this. 1) Send the page to yourself from a copy machine that will send a scanned copy to your email. Your office support may be able to locate such a machine for you. Attach the cover sheet to the email, or electronically assemble the entire application as a PDF with the cover as part of the PDF. 2) Use a scanner to convert the page, then attach to the email, or electronically assemble the entire application as a PDF with the cover as part of the PDF.
Do I need to complete an eIAF for my eLII proposals.
No an eIAF is not necessary for internal proposals.
Can you share examples of previous successful applications if any?
Applications are considered confidential and are only viewed by the Project Manager, relevant review panels, and post-award by the project team.
Where can we obtain the Distance Learning Quality Matters form?
Distance Learning Course Development Standards can be found at:
Can our college submit multiple proposals in response to a single RFP and/or submit multiple proposals during the same round of competition in response to various RFPs?
While the eLII program has no policies prohibiting this – the final decision will need to be determined by each college’s Dean.


What happens if I withdraw from the eLII Faculty Development Program?
Resignation from the eLII Faculty Development Program will result in a pro-ration of Faculty Development Funds based your participation in the program through the date of resignation. Based upon your date of resignation and the funds you are permitted to keep, you may be required to submit any or all of the post-award reports (six month attendance log sheet and simple budget table;12 month attendance log sheet and simple budget table; and/or final project white paper).
How do I get a new online degree program approved?
Please see details at: and Here
Is the eLII Hybrid Course Program open to graduate courses?
The eLII Hybrid Course Program is open for both graduate and undergraduate courses. As discussed in the RFP, finalists will be selected and scored on the below criteria, during the awardee selection process:
  • How will your proposal /course improve student retention and graduation?
  • How will your proposal /course enable strategic growth in enrollment?
  • How will your proposal /course improve DEW rates and student learning outcomes in high volume classes?
  • How will your proposal /course help with courses that have struggled with meeting demand such as irregularly scheduled classes or classes with insufficient sections?
I would like to be put on any mailing list associated with this opportunity — how can I sign up?
We do not have a mailing list for this opportunity. All announcements/information about this opportunity will be sent to faculty by each college’s Dean. Please be on the lookout for these messages.
Should courses be only for UK students?
The key goals of the eLII program are to improve student learning outcomes, student success, engagement and retention; and to enhance UK curricular offerings and overall UK competitiveness in instruction. While applicants may submit courses/programs for non-UK students – the panel will have to weigh the competitiveness of this proposal against those who more closely align to the RFPs.
Is it the eLII program’s intent to put emphasis on programs that are 100% online vs. 51% online which would qualify the program/course as distance learning?
eLII aims to support departments and faculty who wish to expand instructional methods and course delivery. Those programs/courses who propose fully online degree programs and/or a 100% hybrid format will be more competitive.
How will Intellectual Property for the eLII program be handled?
The eLII program will follow university guidelines as set forth in AR 7:6;, and any specific college/department guidelines and agreements
Is this program strictly focused on using specific vendors (i.e. Blackboard, Echo360, LectureTools, etc.)?
No, the tool used should be based on your course goals.