Event Services FAQ

How do I reserve a building, room or outdoor space?

• All event logistics will need to go through the Office of University Events https://meetatbigblue.uky.edu.

How do I submit a request for PPD Services?

• All events on campus are required to register and obtain approval from the Office of University Events before obtaining PPD services.  Please submit your event to https://meetatbigblue.uky.edu. The Office of University Events will then submit any PPD service requests and the Event Coordinator will then submit a Job Order for each respective department. 

What if I need special sound equipment or video equipment for my event?

• Contact Production Services for more info. http://www.uky.edu/events/production-services

How will I be billed for my event?

• Cost is calculated by the hour, rather than the by piece of equipment provided. 
• Payment occurs after the event by either cost center number or sending invoice directly to a billing address. 

How many landfill/recycling bins do I need?

• Generally, 1 pair of landfill/recycling bins per 200 guests. However many factors can affect this. Contact Molly O'Bryan to discuss.

What happens if an item gets lost/stolen/damaged?

• Unfortunately, we cannot be responsible for lost or stolen equipment. If equipment is needed overnight, we ask that there is a safe place to store the items inside. (Fees may apply for replacement equipment)

For more information about planning a meeting or event on campus, contact the Office of University Events at eventmanagement@uky.edu or visit them online at https://www.uky.edu/eventmanagement.