Policies
This page is an overview of rules & regulations important to residents of Graduate & Family Housing. It is not a complete listing of all University or Graduate & Family policies.
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Air Conditioners
Personal window air conditioners are not allowed. No window air conditioners are permitted where central air conditioning is installed. (NOTE: All buildings except "C" Building in Cooperstown have central air conditioning.) Windows are to remain closed when you have the air conditioner on to cool your apartment.
Appliances
No washers, dryers, freezers, dishwashers, space heaters or other major appliances are allowed.
Basketball Court
Graduate & Family Housing has a basketball court in Cooperstown. This court is shared by two sports—basketball and cricket. They play on alternate days. Please contact the housing office for details. Participants of both sports should be aware of other residents and their children playing in the area.
Bicycles
All bicycles are to be kept in the racks provided. They may not be kept in stairwells, walkways, or laundry rooms. They may not be chained to posts, signs, trees, or shrubs. UK Parking Services will remove bicycles found in these locations. You will be required to pay an impound fee if UK Parking Services removes your bicycle. Bicycles should always be locked when not in use. Chain locks are not recommended as they can easily be cut. U-Bolt locks are a much better choice. Please visit the Parking Department website (www.uky.edu/Parking/transportation-bicycle-info.html) for more information.
Candles
Candles are considered a fire hazard and should not be used in the apartments.
Cell Phones
Cell phones must not be used in the hallways, stairwells, or outside near the building—especially close to other residents' windows. ("Safety" cell phones can be obtained from your resident manager. These cell phones can only be used to dial UK Police in an emergency. You can use them on a temporary basis if you have to be out walking late at night. Contact the housing office for more information.)
Children
Children are an important part of Graduate & Family Housing. It is important to ensure that they are safe while playing in our complexes. Children should always be supervised by an adult. It is also important to ensure that they do not disturb other residents. Parents are responsible for their children's behavior. Children should not play in the hallways, stairwells, laundry rooms, or mail rooms. Children should not play in the parking lots. Their toys should not be left in hallways, stairways, parking lots, or on sidewalks and other walking paths.
Cleanliness
Residents are required by their Lease Agreement to maintain their apartment in a sanitary condition. Residents must pay particular attention to the kitchen area, tub, toilet, and floors. Floors should be kept free of excess clutter. Trash must be disposed of regularly in approved outdoor containers. You are in violation of your Lease Agreement if you do not keep your apartment clean. You may be subject to financial or other disciplinary proceedings. Please review the "Fire Safety Policies" and the "Pest Control Policies" for more information.
Construction
Residents are not allowed to construct shelves, partitions or other additions inside their apartment. Residents are not allowed to affix items (such as satellite dishes) to the outside of the buildings.
Cooking
Cooking foods should always be supervised. Do not leave food or beverages cooking when you leave your apartment. You are financially responsible for all damage caused by fire due to unattended cooking. Additionally, you may be fined even if there is no damage if the smoke alarms sound off and maintenance or fire personnel are dispatched to the apartment.
Cricket
We do not have a cricket court in Graduate & Family Housing. Residents that enjoy cricket have been sharing the basketball court in Cooperstown. Alternate days have been assigned for each sport. Please contact the housing office for details.
Damage
Residents are responsible for any damages to property that occurs as a result of actions taken by the residents or their guests. This responsibility includes any charges that result from this damage.
Decorations
University Decorations Policy
- Combustible materials shall not be used for decorations.
- All decorations, including Christmas Trees, must bear Underwriter Laboratory (UL) label as being flame retardant.
- Christmas tree lights shall bear the Underwriter Laboratory (UL) label for the intended use. No lights are to be used on a metallic tree.
- Extension cords cannot be used as permanent wiring (over 4 weeks). One Underwriter Laboratory (UL) listed surge protector with an individual fuse may be used per each circuit.
- Decorations shall be arranged in a manner not to obstruct exits, emergency lighting, exit signs or corridors.
- Exterior decorations shall not be attached to a house other than lights.
- Do not use open flames such as candles. Smoking is not permitted around decorations.
- All decorations in campus buildings must be removed prior to holiday vacations.
Diversity
Graduate & Family Housing is committed to diversity. Our resident population is highly diverse. Our community offers the unique opportunity of meeting and living with people from all across the globe. Our staff and residents are expected to respect each other at all times. Our residents are expected to be good neighbors at all times.
Doors
Always lock your doors when you leave your apartment. Doors to the laundry rooms should not be propped open. The doors in most laundry rooms have been equipped with locks for security purposes.
Drains
Charges will be assessed for cleaning out drains when it has been found that the stoppage was caused by food or articles put down them.
Drugs
The University of Kentucky is a drug-free institution. Use of illegal drugs is prohibited. Please refer to the Student Code of Conduct for more information.
Entry
The staff of Graduate & Family housing reserve the right to enter your apartment without notice under certain conditions i.e. fire, flood, emergency maintenance needs, and other unexpected situations. A request for maintenance submitted by a resident indicates that resident's permission for our staff to enter the apartment. Whenever possible, we will provide written notice in advance if we need to enter your apartment for non-emergency reasons.
Extension Cords
Extension cords cannot be used as permanent wiring (over 4 weeks). One Underwriter Laboratory (UL) listed surge protector with an individual fuse may be used per each circuit. Do not plug one surge protector or extension cord into another one.
Fire Safety
University Fire Safety Guidelines
- All bicycles are to be kept in the racks provided. They may not be kept in stairwells, walkways, or laundry rooms. UK Parking Services will remove bicycles found in these locations
- Each type of apartment has a maximum occupancy number. In single graduate housing apartments, that number is two (2). For family housing, contact the Graduate & Family Housing office for clarification.
- Halogen Lights are prohibited due to fire safety concerns.
- Candles and incense are also prohibited as they are a fire hazard. If they are found in an apartment they are subject to University removal.
- Space heaters are not permitted.
- There may be sprinkler heads located throughout your apartment and common areas of your building. It is imperative that the sprinkler head is not damaged in any way, either by accident or malicious intent. Do not hang anything on a sprinkler. If it is found that a sprinkler head has been damaged to cause a release of water that has flooded the building, you will be charged accordingly. The leaseholder is responsible for the actions of anyone living or visiting their apartment. If a sprinkler head is damaged in the common areas of a building and the culprit is found, they or their parents (if a minor) will be charged accordingly. If you notice any problems with a sprinkler head, please report it immediately to FIXIT at 323-4948.
- Do not take your smoke detectors down. They are there for your protection. When one is removed, the circuit is broken and from that point on, there is no protection. If you remove a detector, you are not only endangering your life but the lives of your neighbors as well. You can be cited by the fire department and charged for any damage that may be done to the system, including the detector. There will be a re-installation charge of $36.00 plus the cost of a new detector if applicable.
- Do not cover stove, walls, cabinets, or countertops with foil, plastic, paper, etc. Keep surfaces free of food and grease. This creates a fire hazard.
- Do not leave food unattended while cooking. A $36.00 fine will be assessed regardless of damage if University personnel or fire department personnel discover unattended cooking.
- If a fire strikes, evacuate the building immediately, and then dial 911. If the fire alarm sounds, evacuate the building immediately.
- The "Means of Eggress" such as stairwells, hallways, and exterior walkways, cannot be utilized for any purpose other than exiting the building. Grills, trash, plants, boxes, toys, furniture (lawn or other), or other personal items are prohibited and subject to University removal. At Shawneetown, flowerpots can be placed adjacent to the University provided benches. The private patios at Commonwealth Village can be utilized for outdoor grilling and personal lawn furniture; however, should a false fire alarm occur due to smoke entering the apartment, the approval for grilling will be recinded. Personal lawn furniture can be utilized on the private patios at Greg Page Stadium View and personal grills are permitted on a limited basis.
Firearms
No firearms are allowed in the University of Kentucky's Housing complexes or on University of Kentucky's property.
Furniture Changes
All requests to change furniture in your apartment must be submitted to and approved by the Graduate and Family Housing office. We will honor requests only when they are in accordance with our Furniture Policy. There will be a minimum $25.00 one-time charge to cover administrative costs.
Furniture Policy
General Information
Each type of apartment in each complex is furnished in a like manner differing only by family type. Substitutions will not be made unless there is a medical reason. Documentation is required.
Extra beds and other furniture will not be provided for guests visiting the resident.
Waterbeds and halogen lamps are prohibited.
Upon request, we can remove all furniture. Individual pieces of furniture (other than beds) will not be removed. Beds can be left in the apartment if we remove all other furniture.
Upon request, beds may be removed from the apartment with the exception of Commonwealth Village efficiency apartments.
Effective July 1, 2005: There will be a minimum $25.00 charge to alter the furniture set-up of any apartment. (This includes setting up for a Roommate.) We will not charge for requests made at least 5-days in advance of move-in for new residents.
Single Residents
Single Residents receive a single bed. Single residents do not qualify for a double bed.
Single Resident with Roommate: Roommate will receive one single bed (one single bed or one sleeper sofa in an efficiency but not both); desk; and desk lamp (maximum two each per apartment) will be provided only after a Lease Agreement is signed.
Extra furnishings will be removed when Roommate vacates the apartment.
Family Residents
Married Residents (if the spouse is living in the apartment) receive one double bed. Two single beds will not be provided.
Two bedroom apartments are provided with one double bed and two single beds. Bunk beds may be provided upon request, based upon availability.
Additional desk and desk lamp provided if both husband and wife are full-time students and for children grades six and up. Based upon availability.
A Single bed (one single bed or one sleeper sofa in an efficiency but not both) will be provided for children age two years or older.
Guest Resident Information
Guests assigned to Commonwealth Village apartments do not get a choice of bed size.
Maximum Occupancy
Single
Definition: A single resident is defined as an individual that does not have a legal spouse or an individual who is legally married but the spouse is not living in the apartment. Persons of different genders may not occupy the same apartment.
No more than two single residents are permitted to live in an apartment. A Signed Lease Agreement must be on file in the Cooperstown office.
Family
A family resident is defined as an individual that will occupy the apartment with legal or biological family members.
Note: Greg Page/Stadium View apartments are reserved for family residents with at least one child. Shawneetown two-bedroom apartments are reserved for family residents with at least two children.
Family efficiency: family of 3
Family one-bedroom: family of 4
Family two-bedroom: family of 4
Furnishing Standards
Cooperstown Complex
Efficiency
Dining Table (1)
Dining Table Chair (4)
Sleeper Sofa (1)
Lounge Chair (1)
Floor Lamp (1)
Desk (1)
Desk Lamp (1)
Bed (1)
3-Drawer Chest (1)
5-Drawer Chest (1)
One Bedroom
Dining Room Table (1)
Dining Room Chair (4)
Sleeper Sofa (1)
Lounge Chair (1)
TV Stand (1)
End Table (1)
Table Lamp (1)
Desk (1)
Desk Chair (1)
Desk Lamp (1)
Bed (1)
5-Drawer Chest (2)
Commonwealth Village Complex
Efficiency
Dining Room Chair (4)
Square Corner Table (1)
Table Lamp (1)
Lounge Chair (1)
Desk (1)
Desk Lamp (1)
Platform Bed (2)-Cannot be removed.
6-Drawer Chest (1)
One Bedroom
Dining Room Table (1) (Except front apartments)
Dining Room Chair (4) (Except front apartments, only gets 3)
Sleeper Sofa (1)
Lounge Chair (1)
End Table (2)
Table Lamp (1)
Desk (1)
Desk Chair (1)
Desk Lamp (1)
Bed (1)
6-Drawer Chest (1)
Nightstand (1)
Guest Apartments #213 and #215
Dining Room Table (1)
Dining Room Chair (4)
Square Corner Table (1)
Table Lamp (1)
Lounge Chair (2)
Desk (1)
Desk Chair (1)
Desk Lamp (1)
Double Bed (1)
6-Drawer Chest (1)
Shawneetown Complex
Efficiency
Dining Room Table (1)
Dining Room Chair (4)
Sleeper Sofa (1)
Lounge Chair (1)
TV Stand (1)
Desk (1)
Desk Lamp (1)
Floor lamp (1)
Bed (1)
5-Drawer Chest (2)
One Bedroom
Dining Room Table (1)
Dining Room Chair (4)
Sofa (1)
Lounge Chair (1)
TV Stand (1)
End Table (1)
Table Lamp (1)
Desk (1)
Desk Chair (1)
Desk Lamp (1)
Bed (1)
5-Drawer Chest (2)
Night stand (1)
Two Bedroom
Dining Room Table (1)
Dining Room Chair (4)
Sleeper Sofa (1)
Lounge Chair (1)
TV Stand (1)
End Table (1)
Table Lamp (1)
Desk (1)
Desk Chair (1)
Desk Lamp (1)
Double Bed (1)
Single Bed (2)
5-Drawer Chest (3)
Night Stand (1)
Greg Page/Stadium View Complex
Stadium View Two Bedroom
Dining Room Table (1)
Dining Room Chair (4)
Sleeper Sofa (1)
Lounge Chair (1)
End Table (2)
Table Lamp (2)
Double Bed (1)
Single Bed (2)
Night Stand (2)
6-Drawer Chest (2)
Desk (2)
Desk Chair (2)
Desk Lamp (2)
468 Rose Lane
Efficiency
Dining Room Table (1)
Dining Room Chair (4)
2 Seat Settee (1)
Lounge Chair (1)
TV Hutch (1)
End Table (1)
Table Lamp (1)
Floor Lamp (1)
Desk (1)
Single Bed (1)
5-Drawer Chest (2)
404 Linden Walk
Efficiency
Note: Furniture cannot be removed from apartments at 404 Linden Walk
Lounge Chair (2)
Desk (2)
Desk Chair (2)
Desk Lamp (2)
Stools (3)
Platform Bed (2)
5-Drawer Chest (2)
Gardening
There are to be no gardens, plants or other types of landscaping by residents of UK Housing. Shawneetown residents can place flowerpots adjacent to the University provided benches. Flowerpots can also be placed on private balcony or patio areas.
Grills
Grills are provided in many of the picnic areas throughout Graduate & Family Housing. Grills are prohibited in hallways, stairwells, and other public walkways and are subject to University removal. The private patios at Commonwealth Village can be utilized for outdoor grilling, however, this privilege will be revoked should a false fire alarm occur due to smoke entering the apartment. Greg Page residents can use personal grills on a limited basis. Please contact the housing office for more information.
Heat
Heat must not be in use if your windows are open.
Incense
Incense is considered a fire hazard and should not be used in the apartment.
Jointly and Severally
All persons 18 years of age or older that live in an apartment must sign the Lease Agreement. This makes them "jointly and severally" responsible for the apartment and its contents as well as all charges. Simply put, each individual in the apartment can be held legally reponsible for the full balance of charges.
Keys
Keys to apartment doors and mailboxes are provided by Graduate & Family Housing. The keys remain the property of the University of Kentucky. Keys cannot be duplicated except by appropriate personnel of the University. This is for the safety of our residents. Lost keys must be reported immediately. Residents are financially responsible for the cost of changing locks due to lost keys. Single residents are issued one door key. Married residents are issued two door keys only when the spouse is a resident. All requests for additional keys must be approved by the Housing Manager. One mailbox key per apartment is issued. Additional mailbox keys will not be approved.
Laundry Rooms
Laundry rooms are provided for our residents. You must adhere to laundry room policies. These policies and laundry room etiquette are posted in the laundry rooms. Do not leave your items unattended. If the machines have stopped and you do not remove your clothing, other residents have the right to remove them so that they can use the machines. Keep the laundry rooms clean and free of trash. Do not allow your children to play in the laundry rooms. Do not prop doors open.
Lawn Furniture
Lawn furniture can be used on the private patios in Commonwealth Village. Personal lawn furniture can be utilized on the private patios at Greg Page Stadium View.
Lock Outs
If you are locked out of the apartment during business hours, you must call FIXIT (323-4948) and request maintenance staff to let you in the apartment. After business hours, you should go to your Resident Manager. If you cannot reach your Resident Manager, please call FIXIT (323-4948) so that arrangements can be made. You may be financially responsible if we are forced to call in an off-duty staff member to unlock your apartment.
Maintenance
Residents are responsible for reporting maintenance problems. You may be held financially responsible for damage caused by unreported maintenance problems.
Noise
Noise must be confined to the inside of your apartment at all times.
Occupancy
Maximum Occupancy
Single
Definition: A single resident is defined as an individual that does not have a legal spouse or an individual who is legally married but the spouse is not living in the apartment.
No more than two single residents are permitted to live in an apartment. Both single residents must sign the Lease Agreement.
Family
A family resident is defined as an individual that will occupy the apartment with legal or biological family members.
Note: Greg Page/Stadium View apartments and Shawneetown two-bedroom apartments are reserved for family residents with at least one child.
Family efficiency: family of 3
Family one-bedroom: family of 4
Family two-bedroom: family of 6
Parking
Residents must obtain a parking hangtag from the UK Parking Department. Residents can apply on-line for their permit at www.uky.edu/Parking. The Parking Department may issue temporary parking permits for your guests. Vehicles that are illegally parked may receive a parking fine and are subject to be towed at the expense of the owner.
Personal Items (Property)
Public areas such as laundry rooms, stairwells, hallways, and exterior walkways are to be kept clear of trash, plants, boxes, toys, furniture, or other personal items. Anything left outside your apartment is subject to be removed.
The University is not liable for most damage to personal property. Personal property (including automobiles) is the responsibility of the owner. It is recommended that you purchase "Renter's Insurance" to cover the items inside your apartment in the event of flood, fire, and other tragedies. Renter's Insurance is usually inexpensive and can protect you in the event of loss. Kentucky State law requires that you maintain insurance on your automobile.
Pest Control
Pest Control Guidelines
Recommendations for Minimizing Roach Infestations:
- Clean all cookware, cooking/prep surfaces, and dishes on a daily basis.
- Do not leave wet sponges, mops, rags, towels, etc. laying on floors or countertops.
- Keep all areas of apartment free of clutter. Clean up spills immediately.
- Do not use contact paper or any other type of paper in cabinets or drawers. This cases more harborages for roaches.
- Minimize storage of plastic bags, paper bags, boxes, etc. All of these items create ideal harborages for roaches.
- Trash should be placed in lined containers that have a lid that can be closed.
- All food items should be stored in closed containers (baggies, boxes, plastic containers, etc.)
- Please have all areas accessible for pest treatments on scheduled service days.
- Important! Do not spray insecticides in any room where roach bait has been placed.
- Send Pest Control job order requests to FIXIT
Pets
No pets are allowed. If a pet is found to be in an apartment, the resident will be charged $50.00 for treating the apartment upon their move-out.
Quiet Hours
Quiet hours are from 7:00pm to 7:00am. Please be considerate of your fellow students in other apartments and maintain activity levels that do not disturb others. During the University's "quiet week" and finals, we will maintain 24-hour quiet time. Noise should always be confined to the inside of your apartment.
Rent
Rent is due on the first day of each month in advance. Rent payments must be received in the housing office on or before the 10th day of the month or a late fee will be assessed.
Roommates
Single students may elect to share their apartment with one roommate. Both residents must meet eligibility requirements. Both residents will sign the Lease Agreement. They will be jointly and severally liable for the apartment including rent and other charges.
Satellite Dishes
Satellite Dishes are not allowed in Graduate & Family Housing.
Smoking
The University of Kentucky has implemented a smoke-free policy. There is smoking smoking inside any University building. This includes Graduate and Family Housing apartments. (Note: Smoking in our apartments must be gradually fazed out as new Lease Agreements are signed.) Smoking is not permitted within 20-feet of any University building, windows, or covered walkways. Smokers should dispose of their cigarette butts properly. Do not litter the ground with cigarette butts. Do not put them out on the sidewalks, hallways, tile floors, or in the grass.
Telephones
Telephone equipment is not provided by Graduate & Family Housing. Residents are responsible for contracting for their telephone service. Resident must establish a billing account through Paetec. Contact information for Paetec:
Web site: www.campuslink.paetec.com
Customer service email: campuslink@paetec.com
Communications and Network Systems is the University’s communications provider. Please visit their web site: www.uky.edu/IT/CNS for information on student services, Internet access, telephone services, cable television, and other important communication technologies.
Transfers
There is a $100.00 transfer fee for residents transferring from one apartment to another. A transfer request form must be completed in the housing office if you want to move to another apartment. Transfers are approved for residents that need a bigger apartment, need to go from single to family housing (or vice versa), and other needs on an individual basis.
Trash
Trash must be disposed of properly in the outdoor containers provided. Do NOT dispose of personal household trash in the laundry rooms or in the small trash receptacles attached to the outside of the buildings. Trash should never be left in hallways, stairwells, or other public areas. Do not discard items in floors, the grass, or other public areas.
U.
Vacate Notice
A 30-day written notice to vacate is required prior to vacating. Forms are available in the office. Vacating dates should coincide with the academic calendar. If vacating during the term of your lease, approval must be given by the office personnel.
Warning Notices
"Warning Notices" are issued by staff of Graduate & Family Housing. A "Warning Notice" indicates that you are in violation of your Lease Agreement. You must immediately correct the condition listed on the "Warning Notice". Uncorrected conditions will result in disciplinary action.
Windows
Windows must be kept closed if you are using the heat or air conditioner. You may be fined if you do not follow this policy.
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Reminders for Residents
Regulations Often Overlooked
- No washers, dryers, refrigerators/freezers, space heaters or other major appliances are allowed.
- Public areas such as laundry rooms, stairwells, hallways, and exterior walkways are to be kept clear of trash, plants, boxes, toys, furniture, or other personal items. Anything left outside your apartment is subject to be removed.
- All window air conditioners are to be installed and removed by UK personnel only. No window air conditioners are permitted where central air conditioning is installed. Windows are to remain closed when you have the unit on to cool or heat your apartment.
- No pets are allowed. If a pet is found to be in an apartment, the tenant will be charged $50.00 for treating the apartment upon their move- out.
- There is a $100.00 transfer fee for residents transferring from one apartment to another.
- A 30-day written notice to vacate is required prior to vacating. Forms are available in the office. Vacating dates should coincide with the academic calendar. If vacating during the term of your lease, approval must be given by the office personnel.
- Quiet hours are from 7:00pm to 7:00am. Please be considerate of your fellow students in other apartments and maintain activity levels that do not disturb others.
- Residents are responsible for any damages to property that occurs as a result of actions taken by the residents or their guests. This responsibility includes any charges that result from this damage.
- There are to be no gardens, plants or other types of landscaping by resident of UK Housing.
- Waterbeds are not permitted.
- Charges will be assessed for cleaning out drains when it has been found that the stoppage was caused by food or articles put down them.
- The University of Kentucky has a no smoking policy. Residents may not smoke in their apartments. Residents may not smoke in any public area (hallways, laundry rooms, etc.). Outdoor smoking must be done at least 20 feet away from entrance doors, windows, and covered walkways.
- Single residents may choose to have one roommate. The roommate must be eligible for Graduate and Family Housing. The roommate must submit an application and a $150.00 deposit. The roommate must sign a Lease Agreement. Both residents are jointly and severally responsible for the apartment.
- No firearms are allowed in the University of Kentucky's Housing complexes or on University of Kentucky's property.
Note: This is not to be construed as a complete list of all regulations pertaining to Graduate & Family Housing. Please see your Lease Agreement and Graduate & Family Housing Information Brochure for additional information.