The Salary Allocation Guidelines help support the process of implementing salary increases for staff and faculty. The Salary Guidelines apply to faculty and staff of the University of Kentucky. The Guidelines do not apply to UK Healthcare employees, since UK Healthcare operates on a different financial and salary allocation cycle.

The Salary Allocation Guidelines are intended as a resource for UK Area Fiscal Officers and Budget Officers.

 

Dear Colleagues,

As part of our goal to recognize faculty and staff with predictable salary increases, we are pleased to announce President Capilouto is implementing a FY2018-19 Salary Plan. Pending approval of the FY 2018-19 Operating and Capital Budget by the Board of Trustees, all eligible faculty and staff will receive a one and a half percent (1.5%) salary increase effective July 1, 2018.

The plan applies to all eligible faculty and staff at the University of Kentucky, excluding UK HealthCare employees (Personnel Area 1500), as UK HealthCare operates on a different salary review cycle.

This marks the sixth consecutive year the University has budgeted for salary increases. In past years, these salary increases have been merit-based and tied to performance. We will continue to consider how to apply salary increases each year. For FY 2018-19, this across-the-board salary increase will help us collectively recognize all our eligible faculty and staff contributions to our recent successes, despite some challenges and uncertainties we have faced.

This year’s salary increase also continues our efforts to make sure all our salaries at the University remain competitive and help us recruit and retain outstanding faculty and staff. But salary is just one of the many ways we try to make working at UK a rewarding experience. For example, we continue to offer a generous 200 percent retirement match, a rich health insurance package, services to support the overall well-being of our faculty and staff, a competitive paid leave package and many other benefits.

There is no change to the staff salary scales (pay grade ranges). The accompanying guidelines describe the eligibility requirements and process for awarding the one and a half (1.5%) percent salary adjustment.

We greatly appreciate the essential work faculty and staff do on behalf of the University of Kentucky.

Sincerely,

 

David W. Blackwell, Provost

Eric N. Monday, Executive Vice President for Finance and Administration

 

C: President Eli Capilouto

 

University of Kentucky

FY 2018-19 Salary Plan Guidelines

Faculty

Overview

1. All eligible non-UK HealthCare regular faculty are to receive a one and a half percent salary increase. The payment shall be awarded in accordance with these guidelines.

2. A UK HealthCare employee is defined as anyone, as of February 3, 2018, whose personnel area in the employee enterprise structure is equal to 1500 or is a resident (Housestaff) in a health college.

3. These salary increases for faculty may not be augmented, regardless of fund source.

4. The salary increase will be effective July 1, 2018.

5. Salary increases (regardless of fund source) shall be awarded to eligible faculty holding regular positions (Personnel subareas 0001-0005) and in good standing in accordance with these guidelines.

6. Do not distribute faculty FY 2018-19 salary letters until notified by the appropriate Area Fiscal Officer.

 

Eligibility

1. Current faculty must have held a regular position as of February 3, 2018, and not be considered a UK HealthCare employee.

2. Faculty must have satisfactory or better performance for the most current evaluation period as measured by the performance evaluation score or other indicator(s). Faculty hired after December 31, 2017, and on or before February 3, 2018, are eligible if their performance during this period is deemed satisfactory by the department or unit head.

3. Faculty with no documented performance score or indicator(s) for the most current evaluation period are eligible if their performance is deemed satisfactory by the department or unit head.

4. Any former administrator whose salary was not adjusted back to the faculty salary level upon leaving the administrative role will not be eligible for the one and a half percent salary increase.

 

Operational Considerations

1. All eligible faculty are to receive a one and a half percent salary increase through this process. Any unused funds are to be returned to the original fund source.

2. In such cases whereby funds for salary increases are not available from the current fund source, other funds must be identified. Lack of funding from a position’s original funding source cannot prevent awarding the one and a half percent salary increment. For example, a faculty member appointed to an endowed chair or professorship has a portion of their current salary and benefits funded from the endowment spending distribution. If there is insufficient recurring funding from the endowment to fund the proportionate salary and benefits cost increase, other fund sources must be identified.

3. Any eligible faculty whose current salary changed between February 4, 2018, and June 30, 2018, the one and a half percent salary increase amount shall be determine on the faculty’s salary in effect on February 3, 2018.

4. Funds will no longer be provided centrally for eligible faculty positions in specific mandated programs whose current funding sources are from state appropriation/tuition or income supported but centrally funded (FCC = S, M or N). For these programs, the one and a half percent salary and associated benefit increases must be funded from existing funds or other sources. The specific mandated programs are as follows:

• Agriculture Cooperative Extension

• Agriculture Experiment Station

• Agriculture Public Service

• Livestock Disease Diagnostic Laboratory

• Kentucky Geological Survey

• Center for Applied Energy Research

• Center on Aging

• Center for Entrepreneurship

• Rural Health Care (only those in functional area – Research)

• Center for Cancer Prevention, Education, Research and Care (State Cancer Registry Only)

 

University of Kentucky

FY 2018-19 Salary Guidelines Plan

Non-Exempt/Exempt Staff

(Excluding UK HealthCare)

Overview

1. All eligible non-UK HealthCare regular staff are to receive a one and a half percent salary increase. The payment shall be awarded in accordance with these guidelines.

2. A UK HealthCare employee is defined as anyone, as of February 3, 2018, whose personnel area in the employee enterprise structure is equal to 1500 or is a resident (Housestaff) in a health college.

3. These salary increases for staff may not be augmented, regardless of fund source.

4. Salary increases will be effective July 1, 2018.

5. Salary increases (regardless of fund source) shall be awarded to eligible staff holding regular positions (Personnel subareas 0001-0005) and in good standing in accordance with these guidelines.

6. There will be no change in the current salary scales. The scales will be the same as in FY 2017-18 (see attachments I and II). All regular staff shall be paid at least the minimum of the salary scales, as applicable.

7. Do not distribute staff FY 2018-19 salary letters until notified by the appropriate Area Fiscal Officer.

 

Eligibility

1. Current staff must have held a regular position as of February 3, 2018, and not be considered a UK HealthCare employee.

2. Staff must have satisfactory or better performance for the most current evaluation period as measured by the performance evaluation (a total PE score greater than or equal to 2.0). Staff hired after December 31, 2017, and on or before February 3, 2018, are eligible for the salary increase if their performance during this period is deemed satisfactory by the department or unit head.

3. Staff with no documented performance evaluation score for the most current evaluation period are eligible if their performance is deemed satisfactory by the department or unit head.

 

Operational Considerations

1. All eligible staff are to receive a one and a half percent salary increase through this process. Any unused funds are to be returned to the original fund source.

2. In such cases whereby funds for salary increases are not available from the current fund source, other funds must be identified. Lack of funding from a position’s original funding source cannot prevent awarding the one and a half percent salary increment to eligible staff.

3. Any eligible staff whose current salary changed between February 4, 2018, and June 30, 2018, the one and a half percent salary increase amount shall be determine on the staff member’s salary in effect on February 3, 2018.

4. Funds will no longer be provided centrally for eligible staff positions in specific mandated programs whose current funding sources are from state appropriation/tuition or income supported but centrally funded (FCC = S, M or N). For these programs, the one and a half percent salary and associated benefit increases must be funded from existing funds or other sources. The specific mandated programs are as follows:

• Agriculture Cooperative Extension

• Agriculture Experiment Station

• Agriculture Public Service

• Livestock Disease Diagnostic Laboratory

• Kentucky Geological Survey

• Center for Applied Energy Research

• Center on Aging

• Center for Entrepreneurship

• Rural Health Care (only those in functional area – Research)

• Center for Cancer Prevention, Education, Research and Care (State Cancer Registry Only)