FY 2016-17


  1. A pool of funds from the FY 2016-2017 General Fund Group salary base has been established for increases effective October 16, 2016.Dollars will be available for employees filling regular full-time, regular half-time and regular part-time positions (excluding temporary and on-call employees) that were current employees on April 1, 2016 and have been continuously employed in a regular position through October 15, 2016.For changes to eligible staff (demotion or promotion) between July 1st and October 15th, allocations will be based on employees’ current status and their previous rate prior to July 1st.

  2. Increases apply to all eligible regular status UKHC staff meeting expectations from criteria in 1).  Staff must have a Performance score of a 2.00 (meets expectations) or greater.  Eligible staff meeting expectations that have no documented performance issues at the level of probation during FY 2016, are eligible for allocations (Policy A09-125). Departments are required to submit all exclusions due to performance, to Workforce Management in the form of a list with appropriate UK ID # and reason for exclusion.  All exclusions are due by end of day Friday, October 7, 2016.   Send employee exclusions to allocations to Workforce Management via Chad Burton

  3. Only individuals on the payroll as of April 1, 2016 are eligible to receive an increase that will be directly tied to their performance evaluation or for Nurse Clinical staff movement to STEP.  All dollars associated with employees currently in a new hire orientation status are not authorized for allocations and will not be included in pool totals during the Department system allocation process.  If a person was hired new to the University by April 1, 2016, a salary increase can only be proposed and awarded if the employee was in an ‘active regular assignment’ in SAP on July 1, successfully completed orientation prior to July 1 and had a Performance Score completed by June 30. 

  4. Current UKHC Salary Scale and Allocations.  There will not be an adjustment to the current UKHC Salary Scale.  Allocations from the Pool will automatically be distributed to qualifying staff for 2% based on rate of pay as of 06/30/2016 and added to current rate.

  5. Transfers between UK and UKHC salary scales by September 1, 2016.  Employees do not receive allocations from both the University September 2016 process and the UKHC October 2016 process.  Employee transfers from the University scale to the UKHC scale by 08/31/2016 are eligible for allocations from UKHC as long as the University allocation for 09/01/2016 did not occur.  The new UKHC department will use the employee’s prior PE Score for system allocations.  Employee transfers from the UKHC scale to the University scale by 08/31/2016 should have received a 09/01/2016 University allocation so would not qualify for this 10/16/2016 adjustment.

  6. Justification for individual allocation requests outside the pool guidelines must be coordinated for approval through the EVPHA or the COM Dean’s office.  System allocation guidelines are set to limit individual increases to a max of 2%.   Anything above this % is considered an exception and requires a formal letter from the department administrator.  Letter is to include a listing of all staff exceptions from the department and justifications.  Letters must be submitted to Workforce Management and will be submitted through the UK President’s office for final authorization.  Allocation increases for any individual whose recommended (2016-2017) salary is at or above the top max of the range for their grade is limited to 2%. 


Nurse Clinical/UKHC Job Classification
Movement to Step Allocations
FY 2016-2017


  1. All regular, full-time and part-time employee classifications of Nurse Clinical that are hired on the Nurse Clinical Scale by April 1, 2016 will be eligible to move to step based on Education and Experience effective October 16, 2016. Performance score of 2.00 or greater is required for Nurse Clinical classifications that are eligible to move to STEP based on Education and Experience.

  2. The current Nurse Clinical Scale used for hiring and step movement will not be adjusted from this initiative.A pool of funds has been allocated for processing the movement of Nurse Clinical employees in range to STEP based on the current scale.

  3. Base pay rates of eligible Nurse Clinical employees will move to the greater of appropriate Step or 2.0%, based on their Performance score, clinical education and level of experience at October 16, 2016.On-Call Nurse Clinical employees only move to step based on Performance score and are not eligible for the 2.0% minimum.

  4. For changes to eligible staff (demotion or promotion) between July 1st and October 15th, allocations will be based on employees’ status in their previous position prior to July 1st.

  5. Departments do not process allocations for the Nurse Clinical job classification.The allocation process will be managed within the UKHC Workforce Management office.Departments are responsible for identifying any exceptions for allocations related to Separations before October 15, 2016 and staff receiving corrective action at the level of probation during the FY 2016 are not eligible for allocations (Policy A09-125).  All exceptions are due by end of day Friday, October 7th.   Send exceptions to UKHC Workforce Management via Chad Burton


    ***Please note that the Nursing Step process ONLY applies to staff hires from the Nursing Scale into

    Nurse Clinical/UKHC and Nurse Clinical/On Call/UKHC classifications***