Process for Supervisors in UK HealthCare and the College of Medicine
Should an employee inform his/her supervisor that they are going to apply for FML the supervisor should complete the FML notification form and submit a copy of the form to the FMLA office or Whitney Cunningham. The form should be signed by both the employee and supervisor and a FML application should be given to the employee. The employee has 15 calendar days from the date it was given to him/her to submit the application for review. This date shall be recorded on the memo notification. The application can be submitted to the supervisor (who then forwards it to the Family Medical Leave Office) or directly to the Family Medical Leave Office by fax at 257-2010
In the event an employee is not working when the knowledge of needing FML arises, the supervisor will complete the memo notification and submit to the Family Medical Leave Office of Employee Relations. Once the memo notification is received, Employee Relations will mail a letter and a FML application to the employee's home with instructions on completion.
When the application is received by the FML office, it will be approved, denied, etc. A hard copy will then be sent by mail to the employee and one to the supervisor through e-mail. The supervisor will also receive a copy without letterhead through e-mail, along with payroll and compensation.