UK Human Resources
FAQs - New Temporary Employees
- What are the attendance requirements?
HR Temporary Employment employees are expected to report to work on time every day as scheduled. If the employee is unable to report to work, he/she must notify his/her department prior to starting time. Employment may be jeopardized if an employee is repeatedly absent or tardy over a repeated period. Separation from employment for attendance or tardiness can result in an ineligible for rehire status with the University of Kentucky.
- How do I sign up for direct deposit?
DIRECT DEPOSIT IS MANDATORY FOR ALL UK EMPLOYEES . In order to begin direct deposit, HR Temporary Employment employees must complete an “Authorization Agreement for Direct Deposit” form available at 112 Scovell Hall (also available in Main Campus Payroll, Room 340 of the Peterson Service Building). In addition to this form, the employee must provide either a voided check or a deposit slip to attach to the authorization agreement. The completed authorization agreement form is submitted to room 103 Scovell Hall or Main Campus Payroll. If an HR Temporary Employment employee does not currently have a checking or savings account, he/she is eligible to open one with the UK Federal Credit Union. A mandatory savings account of $25 is required in order to open a free checking account at the UK Federal Credit Union.
- How can I change the withholding exemptions on my W-4 and/or K-4?
HR Temporary Employment employees can change the number of exemptions they claim by simply submitting new W-4 and K-4 forms. These forms are available at room 112 Scovell and in Main Campus Payroll, 340 Peterson Service Building. Changes will take affect on the temporary employee's next paycheck as long as the forms are submitted to Payroll by the Tuesday before pay day.
- I’ve already been offered a temporary position by a University of Kentucky department. What do I need to do now?
HR Temporary Employment employees who have been hand selected by a department (also called Sign-ons) are required to report to the HR Temporary Employment office prior to beginning an assignment. An I-9 and all related payroll information must be processed before the first day of work to insure proper payment of hours worked. HR Temporary Employment cannot be held responsible for paying temporary employees who begin an assignment without reporting to the HR Temporary Employment office.
- How can I change my address, name or Social Security number with Temporary Employment?
HR Temporary Employment employees must keep their addresses and phone numbers current. In order to change this information stop by room 103 Scovell to complete a “Change of Address” form (bring a picture ID). In order to change an employee's name or Social Security Number (SSN), the employee must provide legal documentation of the change, such as marriage or divorce certificate or a correct SSN card and photo ID.
- How can I change job assignments?
All HR Temporary Employment employees are required to give a five-day working notice at their current position if the employee chooses to leave the assignment before it ends. The temporary employee should submit this notice in writing using the Voluntary Resignation form to both the department manager and the Temporary Employment Specialist (TES) who placed the employee. The TES will then submit a performance evaluation to the department manager and base the decision on whether or not to reassign the temporary employee upon this evaluation. Employees of HR Temporary Employment are "at will" and are subject to lay-off (including elimination of position) or termination in accordance with University of Kentucky policies and procedures. In addition, positions filled by HR Temporary Employment employees are not permanent in nature and are subject to being modified or abolished at any time.
- How can I get a Verification of Employment or Verification of Income completed?
In order to complete an income or employment verification, bring the form to room 103 Scovell Hall. Be sure to fill out the top of the form completely, including name, Social Security Number, and signature (the temporary employee’s signature is required in order to release income information). Once the form is submitted to the HR Temporary Employment office, it will take four (4) business days to complete; two days in HR Temporary Employment and two days in Main Campus Payroll. The employee can pick the completed form up at Main Campus Payroll (340 Peterson Service Bldg. (859) 257-3946) with a photo ID or it can be mailed to the home address.
- What should I do when I learn my assignment is about to end?
The HR Temporary Employment employee is expected to notify his/her Temporary Employment Specialist (TES) as soon as the employee learns an assignment is going to end. At this point the TES will submit a performance evaluation to the department manager. The TES will base the decision of whether or not to reassign the temporary employee upon this evaluation. Failure to notify the Temporary Employment Specialist will result in separation from employment with the University as a "voluntary resignation." Employees of HR Temporary Employment are "at will" and are subject to lay-off (including elimination of position) or termination in accordance with University of Kentucky policies and procedures. In addition, positions filled by HR Temporary Employment employees are not permanent in nature and are subject to being modified or abolished at any time.
- How can I apply for a regular position at UK?
All jobs at the University of Kentucky are posted in the Online Employment System (OES). Simply visit the UK employment site.
HR Temporary Employment employees can create a regular application, search and apply for jobs, and manage/view job application history. HR Temporary Employment does not interview or place employees in regular positions. Regular positions are filled by the individual hiring departments. For more information on the OES, contact the employment office at (859) 257-9555 ext. 123.
- Do HR Temporary Employment employees receive benefits?
HR Temporary Employment employees are eligible to participate in retirement (403-B account) and health/dental plans to the extent that these plans are available, but are not eligible for any contribution from the University towards these plans. The HR Temporary Employment employee has thirty (30) days from the first day of employment with the University (not the first day of each temporary assignment) to purchase and enroll in benefit plans. The rates are the same for HR Temporary Employment employees as they are for regular employees except the University does not cover a portion of the cost as it does for regular employees. HR Temporary Employment employees are also eligible for services offered by the Wellness Program. HR Temporary Employment employees are not eligible for paid sick days or vacation days and are paid only for actual hours worked.
- What do I need to do if I’m currently an HR Temporary Employment employee and I have been hired into a regular position at UK?
HR Temporary Employment employees must give a five-day working notice to their current department/supervisor unless they are is going regular in that same job/department. Also, HR Temporary Employment should be notified as soon as the last day worked as a temporary employee is known. It is required that temporary employees begin a regular assignment at the beginning of a new payroll cycle. If unsure of this date, contact HR Temporary Employment.
- How can I apply for a parking pass?
HR Temporary Employment employees qualify for temporary parking passes. To obtain a temporary parking pass, ask your Temporary Employment Specialist for an application. Authorized HR Temporary Employment personnel must sign and approve this application. Take the application to the Parking Office at 721 Press Avenue (Parking Structure #6). Parking tags are issued on a monthly basis and HR Temporary Employment employees are charged the same rate as regular employees. For current parking rates, visit the UK Parking Web page.
- What if I experience violence, discrimination, or harassment on the job?
The University of Kentucky policy prohibits Sexual Harassment and other forms of Discrimination. All HR Temporary Employment employees are expected to understand and follow policies and procedures related to both. Any HR Temporary Employment employee who feels that he/she has been the victim of violence, discrimination, or harassment should contact his/her Temporary Employment Specialist immediately. For more details, please visit the Office of Institutional Equity and Equal Opportunity Web site.