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HR Policies

Policy # 74.0 Archived Version:
Court Appearance

Revision date of this archived policy:
June 30, 1983

Note: This is not a current version of the policy. View current version. »

74.1 Policy
  Court appearances by a staff employee normally will require use of the employee’s vacation leave.
  74.1.1 Under unusual circumstances and upon recommendation of the sector personnel office, the chancellor or the Vice President for administration, as appropriate, may approve time off with or without pay for a court appearance.
    74.1.1.1 Unusual circumstances means that some compelling University interest in the case justifies the employee’s absence from University employment.
  74.1.2 A staff employee who is summoned, subpoenaed, or requested to appear as a party or a witness in a civil or criminal court case in which the University is a party and for which the chancellor or the Vice President for Administration, as appropriate, or the University Legal Counsel requests attendance of the employee shall be granted time off to fulfill such responsibilities.
    74.1.2.1 Any regular full-time or half-time staff employee will be granted time off with pay for such leave.
    74.1.2.2 A staff employee summoned, subpoenaed, or requested must submit a copy of the summons, subpoena or request to the department head as soon as possible after receipt.
    74.1.2.3 A regular full-time or half-time staff employee will continue to accrue vacation and temporary disability leave during a court appearance.
    74.1.2.4 A regular full-time or half-time staff employee’s benefits remain in effect during a court appearance.
    74.1.2.5 Upon completion of a court appearance, the staff employee shall report to work at the beginning of the next regularly scheduled work period. If such appearance does not require the full work period, the staff employee shall report for work as soon as practicable with travel time consideration.
74.2 Delegation
  74.2.1 In a case such as those described above in 74.1 and 74.1.2, the department head is responsible for receiving a copy of the summons, subpoena, or request and scheduling of time off.
  74.2.2 In a case of unusual circumstances (See 74.1.1 of the policy), the sector personnel office will receive from the employee, through the department head, dean, or director, the request of time off and, after studying the situation, will forward a recommendation to the chancellor or the Vice President for Administration, as appropriate.
74.3 Procedure
  74.3.1 A staff employee desiring time off for a court appearance normally will request vacation leave. (See Human Resources Policy and Procedure Number 80.0: Vacation Leave.)
  74.3.2 A staff employee requiring leave for a court appearance in a case in which the University is a party and for which the chancellor or the Vice President for Administration, as appropriate, or the University Legal Counsel requested attendance shall request the time off at the earliest possible date and shall submit a copy of the summons, subpoena, or request to the department head.
  74.3.3 Under unusual circumstances, a staff employee desiring time off for any court appearance other than in the situations described above (74.3.1 and 74.3.2) shall submit in writing a request for time off to the department head, dean or director, who shall forward the request, with a recommendation, to the sector personnel office. The request shall state the reasons for the court appearance and reason(s) why time off with or without pay should be granted by the chancellor or the Vice President for Administration, as appropriate.

Archived Versions of this Policy

Previous version: revised 07-19-2007
Previous version: revised 04-01-2006
Previous version: revised 07-11-2002
Previous version: revised 06-30-1983