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HR Policies

Policy # 74.0 Archived Version:
Court Appearance

Revision date of this archived policy:
July 11, 2002

Note: This is not a current version of the policy. View current version. »

74.1 Policy

Court appearances by an employee normally will require use of the employee’s vacation leave.

  74.1.1 Under unusual circumstances and upon recommendation of the Director of Human Resource Services, or designee, the Provost or the appropriate vice president may approve time off with or without pay for a court appearance.
    74.1.1.1 Unusual circumstances means that some compelling University interest in the case justifies the employee’s absence from University employment.
  74.1.2 An employee who is summoned, subpoenaed, or requested to appear as a party or a witness in a civil or criminal court case in which the University is a party and for which the Provost, or the appropriate vice president, or the University Legal Counsel requests attendance of the employee shall be granted time off to fulfill such responsibilities.
    74.1.2.1 Any regular full-time or half-time employee will be granted time off with pay for such leave.
    74.1.2.2 A regular full-time or half-time staff employee will continue to accrue vacation and temporary disability leave during a court appearance.
    74.1.2.3 An employee’s benefits remain in effect during a court appearance.
    74.1.2.4 Upon completion of a court appearance, the employee shall report to work at the beginning of the next regularly scheduled work period. If such appearance does not require the full work period, the employee shall report for work as soon as practicable with travel time consideration.
74.2 Delegation
  74.2.1 In a case such as those described above in Policies 74.1 and 74.1.2, the department head is responsible for scheduling time off after receipt of a summons, subpoena, or request.
  74.2.2 In a case of unusual circumstances (see 74.1.1), the Director of Human Resource Services, or designee, may receive from the employee, through the department head, dean, or director, the request of time off, and, after studying the situation, shall forward a recommendation to the Provost or the appropriate vice president.
74.3 Procedure
  74.3.1 An employee desiring time off for a court appearance normally will request vacation leave (see HRP&P 80.0).
  74.3.2 An employee requiring leave for a court appearance in a case in which the University is a party and for which the Provost or the appropriate vice president or the University Legal Counsel requests attendance, shall ask for the time off at the earliest possible date and shall submit a copy of the summons, subpoena, or request to the department head.
  74.3.3 Under unusual circumstances, an employee desiring time off for any court appearance other than in the situations described above (see 74.3.1 and 74.3.2) shall submit in writing a request for time off to the department head, dean or director, who shall forward the request, with a recommendation, to the Director of Human Resource Services, or designee. The request shall state the reasons for the court appearance and reason(s) why time off with or without pay should be granted by the Provost or the appropriate vice president.

Archived Versions of this Policy

Previous version: revised 07-19-2007
Previous version: revised 04-01-2006
Previous version: revised 07-11-2002
Previous version: revised 06-30-1983