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HR Policies

Policy # 63.0 Archived Version:
Sales and Solicitation

Revision date of this archived policy:
July 11, 2002

Note: This is not a current version of the policy. View current version. »

63.1 Policy

The University prohibits an employee from making unauthorized sales to or solicitation of employees or the general public on University property.

  63.1.1 Unauthorized sales or solicitation may include collection of money, political campaigning, solicitation of subscriptions or the sale of merchandise, e.g., housewares, cosmetics, food tickets, raffles, etc.
    63.1.1.1 Sales or solicitations may include other activities such as display, placement, or delivery.
  63.1.2 The United Way of the Bluegrass is designated as the sole agency authorized to conduct on-campus solicitation of contributions from employees.
  63.1.3 Solicitation by an employee on behalf of any agency, other than the United Way of the Bluegrass, must be authorized by the Dean of Students or the president of a community college outside of Lexington.
  63.1.4 Sales by an employee of any kind of merchandise, publications, or services or solicitation of subscriptions, etc., other than by an employee whose job description includes sales by authorized stores, food services places, departments or divisions are prohibited except upon permission of the Dean of Students or the president of a community college outside of Lexington.
63.2 Delegation
  63.2.1 Responsibility for authorized sales or solicitation by an employee on behalf of any agency other than the United Way of the Bluegrass rests with the Dean of Students or the president of a community college outside of Lexington.
63.3 Procedure
  63.3.1 A request to conduct sales or solicitation under this policy shall be made in writing to the department head.
    63.3.1.1 The department head shall forward the request with a recommendation of approval or disapproval to the Dean of Students, or the president of a community college outside of Lexington.
    63.3.1.2 The department head may require that certain restrictions be placed on sales or solicitation, e.g., only during certain hours. Any restrictions shall be included in the department head’s recommendation of approval or disapproval when forwarded to the Dean of Students or to the president of a community college outside of Lexington.
    63.3.1.3 Any authorization from the Dean of Students, or the president of a community college outside of Lexington, shall be in writing with a copy to the department head and may include further restrictions to be followed during the sales or solicitation.
  63.3.2 Any employee who violates the provisions of this policy shall be subject to corrective action in accordance with the provisions of HRP&P 62.0 or HRP&P 12.0.

Archived Versions of this Policy

Previous version: revised 04-01-2006
Previous version: revised 07-11-2002
Previous version: revised 06-30-1983