New Employee Onboarding - Letter from Manager, HR T&D

TO: New Employee's Supervisor
FROM: Patrice Carroll, Director
  Human Resources Training & Development
SUBJECT: New Employee's Onboarding and Follow-up

We look forward to having your new employee in Orientation. We will cover many important topics such as UK’s history, mission, vision, values and culture. We also will discuss Human Resource Policies and Procedures, benefits and pay and introduce many campus resources and services available for your new employee.

Since new employees are in an orientation status for the first ninety (90) days, I encourage you to provide your employee with a job description along with a copy of the performance appraisal form.

The first months in a new employment environment may be a confusing and critical time for a new employee. Your efforts in setting expectations and aligning your employee's performance relative to the job requirements are critical towards fulfilling departmental objectives and the university's strategic goals.

Your employee is certain to have questions, yet he/she may be hesitant to ask them. To make this process easier for both of you, please review the Supervisor's checklist for the first day and the Supervisor's checklist for the 2nd day through the first two weeks. These forms and the information provided will go a long way towards providing the best possible jumpstart for your new employee.

The forms should be completed and kept in the employee's departmental file. Please complete these forms within two weeks of the employee's University New Employee Onboarding.)

If you have any questions or suggestions, or if we can be of further assistance, please call us at 257-9188.

How To Make Sure Your New Employee Succeeds

How many hours have you spent screening, interviewing, checking references, and working with Employment Services to hire a new employee?

If you’ve interviewed the applicants thoroughly and completed all the paperwork, you’ve probably invested a lot of time. But don’t rest now! It is a wise supervisor who also invests time in getting new employees off to a good start. Hiring good people and training them to work successfully can yield outstanding results for everyone.

Here are four of the best ways you can help new employees become successful in your department:

Let them know exactly what you expect them to do, and what aspects of their daily tasks you consider to be most important and why. Remember that when an employee is not doing what he/she should be doing, it is often because the employee doesn't know how, or because he/she does not know what is expected.

Let them know regularly what you like and what they need to do differently in order to excel. Most employees appreciate knowing that their supervisor will be respectful, direct, and honest in giving them feedback.

The importance of this cannot be emphasized enough! It is a fact that when a new employee does something particularly well and the supervisor takes the time to say “Nice job!” the employee’s motivation increases.

We know that it is the day-to-day, moment-by-moment interactions each of us have with faculty and students that reflect our University ’s image and reputation. Encourage your employees to do their part in making sure our image is one of excellent service, friendliness, and hard work.

  1. Give your employees clear instructions.
  2. Give your employees frequent, direct, and candid feedback about what they are doing.
  3. Take the time to recognize the achievements and successes of your employees.
  4. Make sure your new employee understands how important it is for all of us to provide outstanding support for and service to our students and faculty.

These four things will help your staff succeed. When your employees succeed, it makes you, the supervisor, look good too. The result is that your employees win, you win, and the University wins.

We hope you’ve found these training tips helpful. We’d like to know if we could help you further with your training needs and those of your employee. If you would like further information, please give us a call.