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Forms

FACULTY FORMS

STUDENTS

ACADEMIC APPROVAL FORM (AAF)

To complete this form, students must take the syllabus or course description of each class to be taken abroad to the course department at UK to determine the transfer course equivalency.

ACKNOWLEDGEMENT OF PROGRAM COST

The Acknowledgement of Program Cost form was created to help UK students identify the costs associated with their program of choice, what financial aid (if any) would be available to them, and what remaining funding would be needed to make the program financially viable. Note that this form requires a meeting and signature from the UK student's financial aid counselor which must occur before an application can be accepted. Education Abroad applications cannot and will not be rejected on the basis of the information included in this form, but UK Education Abroad Advisors are available to meet with students at the student's request to find alternative programs which best fit the student's academic and financial needs.

EXTERNAL PETITION

Any UK student that could not find a program that meets his/her academic, professional or person goals may petition to participate in an external program. Before submitting this form, students are required to meet with an education abroad academic advisor to discuss the program and petition process.

EAPA APPLICATION

The Education Abroad Peer Ambassador (EAPA) Internship Program is an academic internship offered through the UK International Center. It is open to students from all academic backgrounds who have previously studied abroad.

INSURANCE FORMS

UKIC may grant waivers to the Travel Medical Insurance/On Call requirement in cases when participants have existing coverage that meets the minimum standards of the University or are participating in external programs that offer uniform coverage that meets the minimum standards of the University. The participant may submit a Travel Medical Insurance Verification Form to UK Education Abroad for review if the participant has verified that the personal insurance carrier meets all five minimum coverage requirements,

CLAIM FORMS

ACE American Insurance Company Claim Form: If you need to submit an injury claim to the insurance provider, fill this form out.

ACE American Insurance Company Trip Cancellation/Interruption- Proof of Loss : If you need to submit a trip cancellation/interupption claim to the insurance provider, fill this form out.

SUPPLEMENTAL ASSUMPTION OF RISK AND RELEASE FROM LIABILITY FORM

Students participating in a program located in Mexico are required to complete the UK Education Abroad Supplemental Assumption of Risk and Release from Liability Form in the presence of a Notary. Once the form is completed, it must be submitted to UK Education Abroad before the student’s application can be approved.

FACULTY

REQUEST A CLASSROOM VISIT

UK Education Abroad employs a number of professional staff as well as student staff through the Education Abroad Peer Ambassador internship program to assist students throughout the entire process, from program selection to pre-departure to program return. Invite an EA Peer Ambassador to your class or organization meeting or use the EA 101 video below to promote education abroad to your students below.

REQUEST PROMOTIONAL MATERIALS

UK Education Abroad is happy to share materials with campus offices. Please allow at least one week for delivery.

REQUEST AN INFORMATION SESSION

UK Education Abroad is happy to assist in the promotion and facilitation of education abroad events and information sessions.You will receive a confirmation from Education Abroad once your session has been scheduled. NOTE: Info Session requests should be made at least one week in advance.

NEW PROGRAM PROPOSAL

Faculty and staff members organizing UK Sponsored programs should submit the UK EA program proposals 9-12 months prior to program departure. Programs with a shorter timeline are rarely successful in recruiting the necessary number of students. The information and documentation requested on the program proposal form is used by UK Education Abroad to begin building the program’s unique webpage and application as well as ensure compliance with Administrative Regulation 4:9 and University Senate requirements.

RECURRING PROGRAM PROPOSAL

Faculty and staff members organizing UK Sponsored programs that have already ran should submit the UK EA recurring program proposals.

CURRICULUM COMMITTEE

In addition to the department chair and college dean’s approval, to further ensure appropriate academic oversight, the University Senate requires that all UK courses taught as part of a credit-bearing, faculty-directed education abroad program obtain college-level Curriculum Committee approval each time the course is taught abroad. This requirement applies to all courses, even those that have already been approved by the University Senate to be taught domestically.

FACULTY DEVELOPMENT GRANT

The International Center (UKIC) maintains a fund to support faculty international travel for the purposes of establishing a UK faculty-directed education abroad program. Grants may be awarded for either a course that embeds an international education travel component into a fall or spring residential course or a program to be offered during the summer or winter intersessions. The proposal must relate to a new program that will be offered within two years of receipt of funding. Applicants must be eligible to receive at least 25% matching funds (e.g., cash or in-kind contributions) from their college/department or external funding sources and are strongly encouraged to seek additional funding sources.

SITE VISIT REQUEST FORM

The University of Kentucky International Center (UKIC) maintains a small fund to encourage and support UK faculty and staff members to conduct short site visits to our established education abroad programs. Knowing that UK faculty and staff members often travel abroad, the goal of these grant funds is to cover additional expenses associated with conducting a site visit as an add-on to previously arranged travel (i.e., housing, meals, local transportation).

SITE VISIT REPORT FORM

Grant recipients are asked to provide feedback by completing a Report on Program Site Visit. The Education Abroad office staff reviews the information in these reports as part of our mission to continually assess and improve programming. Unless permitted, feedback will not be shared directly with the host partner or on-site staff.