Banner Link to UK International Center

Maintaining and Evaluating Agreements


The following describes the process of maintaining and evaluating agreements:

  1. Modifying or Terminating an Agreement:  The faculty sponsor, the cognizant department chairperson or dean, the Associate Provost for International Programs, or another university official whose approval was required to enter into an agreement, may propose to modify or terminate an agreement.
    • The proposal must address the review criteria applied when the University entered into the agreement.
    • The proposal must be submitted to the Assistant Provost for International Partnerships.  Copies of the proposal should be sent to those listed above, who may, at their discretion, submit a recommendation concerning the proposal to the Assistant Provost for International Partnerships. 
    • Negotiation, legal review, execution, and archiving of a modified agreement will follow the same procedures that are followed when the University enters into an agreement. 
    • If an agreement is terminated, the Assistant Provost for International Partnerships will send notice to the faculty sponsor, the cognizant department chairperson and dean, and the University officials whose approval was required to enter into the agreement. 
  2. Responding to a Request from a Partner Institution to Modify an Agreement:  When a partner institution proposes a modification to an agreement, the faculty sponsor will forward the proposal and his or her recommendation to the Assistant Provost for International Partnerships.
    • Where relevant, the recommendation should address the review criteria applied when the University entered into the agreement.
    • Copies of the proposal and recommendation should be sent to the cognizant department chairperson and dean, and the University officials whose approval was required to enter into the agreement, who may, at their discretion, also submit a recommendation to the Assistant Provost for International Partnerships.  
    • Negotiation, legal review, execution, and archiving of a modified agreement will follow the same procedures that are followed when the University enters into an agreement.
  3. Monitoring Activity and Reporting a Substantive Change:  The faculty sponsor will monitor the activities conducted under an agreement and will inform the cognizant department chairperson and dean and the Assistant Provost for International Partnerships of substantive changes in the character or quality of the partner institution or its students, the nature or scope of partnership activities, the level of participation, finances, operations, risks, or purposes of the partnership.   For a healthcare college agreement, the faculty sponsor will also inform the Assistant Provost for Global Health Initiatives and, for a healthcare college affiliation or exchange, the faculty sponsor will also inform the Vice President for Clinical Academic Affairs. 
  4. Review of a Substantive Change:  In the event of a substantive change, the faculty sponsor will submit a recommendation to the Assistant Provost for International Partnerships to enter negotiations with the partner institution to modify or terminate the agreement or to take no action.  The parties involved in reviewing and acting on the recommendation will follow the same steps specified above in "Modifying or Terminating an Agreement."
  5. Periodic Evaluation of an Agreement:  Six months prior to an agreement’s date of expiration, the faculty sponsor will complete a Partnership Assessment report and submit it to the Assistant Provost for International Partnerships.
    • The report will describe significant activities since the agreement’s signing (or, if the agreement has been renewed, since the last renewal), will assess the partnership’s effectiveness and relevance to the University of Kentucky’s mission, will recommend whether to renew the agreement or allow it to expire, and will provide a rationale for the recommendation. 
    • The Assistant Provost for International Partnerships will send copies of the faculty sponsor’s progress report to the cognizant department chairperson and dean and the other University officials whose approval was required to enter into the agreement, who may, at their discretion, submit a recommendation to the Assistant Provost for International Partnerships.
    • Negotiation, legal review, execution, and archiving of an agreement that is renewed will follow the same procedures that are followed when the University initially enters into an agreement.