In order to ensure compliance with Administrative Regulation 4:9, UK Risk Management asks faculty and staff members organizing and/or sponsoring international group travel to submit the International Group Travel Risk Management Programs Checklist, along with the required attachments. All international group travel experiences must be reviewed and approved by UK Risk Management, in association with Education Abroad (including recurring programs).
All participants in international group travel will automatically be billed a non-refundable Risk Management Fee ($50) and for Travel Medical Insurance and Evacuation Coverage ($10.50/week). These costs should be included in any budgetary information distributed to participants.
The International Group Travel Risk Management Programs Checklist and the required attachments may be accessed via the links below. The approval process for these programs is as follows:
Faculty members submit Section A of the checklist to UK Risk Management 4-6 months prior to program departure, but not before securing approval from the dean or division head.
UK Risk Management will review the program and request Section B of the checklist, along with the required attachements, no later than 2-3 weeks prior to departure.
UK Risk Management will provide the submitted forms to Education Abroad.
Education Abroad will assist the faculty member with the online registration process for all program participants.
Please direct questions regarding program approval to Mr. Louis Drapeau, Director, UK Risk Management, 306 Peterson Service Building, firstname.lastname@example.org, or Mr. Todd Adkins, Risk Management Analyst, 306 Peterson Service Building, email@example.com.
After program approval, please direct questions regarding the registration process to Mr. Jason Hope, Education Abroad Office Manager, 310 Bradley Hall, firstname.lastname@example.org.