Class Records, Papers, and Examinations

All examinations, quizzes, papers, etc., not returned to students should be kept by the instructor of record for at least one year after a semester's end.  Student appeals of final grades must be filed within 180 days after the semester's end, but waivers of this time limit may be granted.  Senate Rules require that instructors keep all course documents for at least one year.  In cases where a faculty member leaves the University, the appropriate Department Chair must retain the records, syllabus, and class rolls in the department office.  

Please note that University Senate Rule 7.2.2 states that faculty must "make available to students all papers, quizzes and examinations within a reasonable period of time. . . . In accordance with FERPA requirements, any student (including postdoctural scholars/fellow; and clinical residents/fellows) must be allowed to inspect and review any educational record pertaining to that student."

For further information regarding retention of records, please contact Nancy DeMarcus (257-5257 or