President Capilouto Performance Evaluation Broadcast Message

To: All UK staff and faculty

From: President Capilouto

Date: Tuesday, July 30, 2013

Re: New staff performance evaluation improves feedback, communication

Over the past two years, our faculty and staff have contributed fresh ideas and energy in support of the University’s mission and values. Our renewed commitment to the people we serve takes many forms, including innovations in the experiences we offer to our students, patients and communities across the Commonwealth. Our efforts are changing the landscape around us, with new construction of state-of-the-art teaching, research and patient care facilities.

At the same time, we are also embracing new thinking in the way we work. In confronting challenges of the past few years, we have managed our responsibilities with increasing creativity and resourcefulness.  New approaches to everything we do, from budgeting and planning to time entry, are making a positive difference.

To ensure employee professional development keeps pace with these changes, the University is introducing enhancements to the annual performance evaluation process. These enhancements, based on recommendations from a special university task force, provide for more meaningful communication between supervisors and staff, as well as greater alignment with the University’s values. I am pleased to share the following highlights and  encourage you to attend one of several upcoming presentations on this topic.

Upcoming Performance Evaluation Changes

The task force proposed several changes to ensure our employees receive meaningful feedback on their performance. The recommendations include:

  • Transition from a paper-based performance evaluation to an online system  
  • New feedback tools based on university values.
  • A new 4-tier evaluation scale (which will replace current 5-point scale)
  • New options to support professional development and ongoing feedback throughout the year.

Implementation of the performance evaluation system will differ based on your area’s performance evaluation cycle:

  • For UK HealthCare employees, the new performance evaluation will apply to the full 2013-14 fiscal year that began July 1, 2013.
  • For main/academic campus staff, the new online system will be available for required review of reporting structure and major job responsibilities in August, with full year-end evaluation tools available in December 2013.

Please visit the University’s new Performance Evaluation website ( for more detailed timelines and additional details on the new system. You will receive communications from UK Human Resources in the weeks and months ahead with helpful reminders about the new system and process.

Learn More at Upcoming Events

UK HR Training & Development has scheduled a series of presentations to highlight the new performance evaluation process. Please plan to attend one of the following sessions to learn more:

These changes will be productive and help provide a more supportive work environment for all of us. In a university environment, few experiences are more fulfilling than the conviction that we are making a positive impact in the lives of those we serve. Refining our approach to performance evaluations will help us fulfill this promise and help foster and recognize the unique contributions each of us has to offer.



Eli Capilouto