Title IV Compliance Requirements
Last spring the University was made aware of federal regulations requiring that student attendance/engagement in classes must be confirmed early in the semester. The Provost’s Office has provided the following summary regarding the new Title IV Regulations:
“Federal regulation mandates that federal financial aid funds (Title IV) may only be disbursed to students who are actually enrolled and engaged in coursework. This regulation mandates that institutions provide evidence of engagement early in each semester. Failure to provide evidence includes sizeable fees and fines for the university. To comply with this mandate, all instructors of undergraduate and graduate courses (including lab courses), independent studies, online courses, and research credit will be required to confirm student attendance or engagement in classes during the two-week period following the last day to add a class. For fall semester, 2018, the last day to add a course is August 28.”
To comply with Title IV regulation, faculty will be required to report students for non-attendance/non-participation/non-engagement through the class roll in MyUK/Faculty Services. Faculty only need to mark students that are not attending versus marking each student on the roll. If all students are attending, faculty can indicate this in one place on the roll. Once a student is marked for non-attendance/non-participation/non-engagement in the class roll, the student will be dropped from the class and from CANVAS with a grade symbol “NA”. The student, faculty member/instructor, academic advisor and financial aid counselor will be notified of the drop action via the ACT platform. If an undergraduate student drops below full-time, financial aid disbursement will be reduced. The drop will result in a 50% refund to the student. Courses dropped for non-attendance/non-participation/non-engagement will not appear on the student’s transcript. If a student is adversely or unfairly impacted by the new requirements and forced to withdraw from a class, the student may seek relief through the tuition appeals process.
- Monitoring period - August 29 to September 5
- Reporting period - September 6 to September 12
- Instructors should report non-compliant students on the class roll accessed through MyUK/Faculty Services/Class Rolls
Specific questions regarding this policy should be directed to your college’s Associate Dean or to the University Registrar.
The University of Kentucky now has a process in place for instructors to confirm one time if a student has attended, participated or engaged at the beginning of the semester in each class for which the student is enrolled. This process will ensure that after the start of classes, Federal Student Aid funds are not disbursed without the University confirming that recipients have begun attendance.
Attendance, participation and engagement in each class will be confirmed by the instructor during the second week of the fall semester and reported during the third week of the semester. If a student fails to begin attending/participating/engaging in any registered class or classes, the student will be dropped with an “N” grade and Canvas will be updated to reflect the drop. Once a student is dropped, an email notification will be sent to the student, faculty/instructor, academic advisor and financial aid counselor.
The drop will result in a 50% refund to the student and courses dropped for non-attendance/non-participation/non-engagement will not appear on the student’s transcript. Students may seek relief through the tuition appeals process, if they are unfairly/adversely impacted by the new attendance/participation/engagement requirements.
If a student is incorrectly dropped, the student must communicate with the instructor to be reinstated. The instructor of record may notify the Office of the University Registrar to have the student reinstated.
Any previously disbursed federal financial aid may need to be adjusted for students who fail to begin attendance/participation/engagement in a class or classes. This may result in less aid and and/or payback of previously disbursed aid.
Please direct any questions about this process to the Office of the University Registrar or visit http://www.uky.edu/registrar.
Federal Student Aid Handbook – see page 4-72, 4-73.
Non-attendance (USR 220.127.116.11)
Students who miss the first two class periods of a course without notifying the department of their intention to attend may be reported by the department to the dean who shall remove the students from the class roll and notify the Registrar that the student has been removed from the class roll. The Registrar will inform such students that they have been removed. The students will have no record of the class appear on their transcripts.