Fee Liability Policy
The University Fee Liability Policy is published in the Schedule of Classes and the University Bulletin. Under this policy, students who officially withdraw from the University by canceling his or her registration via myUK or in writing through the Registrar’s Office or withdraws from a course before the first day of the semester as designated in the official University calendar is entitled to a full refund of registration fees paid or to cancellation of the amount owed for the term.
- From the 1st day of classes as designated in the official University calendar through the last day to add a class as designated in the official University calendar, a student who officially withdraws from the University through the Registrar’s Office or from a course is entitled to a refund of 80 percent of the tuition and registration fees paid or cancellation of 80 % of the amount owed for the term, whether or not he or she has attended the class(es).
- After the last day to add through the end of the fourth week, as designated in the official University calendar, a student who officially withdraws from the University through the Registrar’s Office or from a course is entitled to a refund of 50 percent of the tuition and registration fees paid or cancellation of 50 % of the amount owed for the term, whether or not he or she has attended the class(es).
- After the end of the fourth week, no tuition or registration fees will be refunded, whether or not he or she has attended the class(es).
- As required under section 484B of the Higher Education Act (HEA), to assure recovery of federal financial aid funds, a special refund schedule applies to those students receiving title IV financial assistance who officially withdraw during their first term of enrollment.
The Tuition Appeals Review Committee meets once a week to consider appeals. Students may complete the Application for Tuition/Fees Appeal and submit that, along with supporting documentation (see address/FAX on form). Tuition appeals will not be considered as long as the student is enrolled or has received grades which do not represent withdrawal – “W” grade or “N” grade. All appeals must include supporting documentation. Completed tuition appeals (form and documentation) must be submitted and recieved by the Office of the Registrar no later than one (1) year after the end of the semester being appealed. The student will be notified via email of the decision of the committee. The decision of the committee is final.
The committee will consider the following appeals:
- Extended incapacitation/hospitalization of the student due to a medical emergency or illness. Supporting documentation must include a statement from the student’s physician on the physician’s letterhead.
- Death of a student’s immediate family member – with certification. Immediate family is defined as father, mother, child, spouse, sibling, stepfather, stepmother, stepchild, step siblings or grandparents.
- Documented family financial crises – i.e., father/mother loss of job or health emergency, accompanied by supporting documentation/
- Involuntary job transfers or changes – documented by the employer – that prevent the student from attending classes.
- Military orders that prevent the student from attending classes. Documentation to include a copy of the orders. Also, please refer to Senate Rule 126.96.36.199 Credit for Students Who Withdraw to Enter Military Service.
- Error in academic advising resulting in inappropriate course enrollment. The student must submit documentation (emails or other documents) that support this..
- Late notification of denial to a specific degree program, accompanied by supporting documentation.
- Late notification of the denial or delay in the delivery of financial aid funds, accompanied by supporting documentation.
Students who wish to make a personal appearance may request to do so. However, the student must complete the Application for Tuition Appeal form and submit their supporting documentation. The student will be notified of their appointment date and time via email. The student may have others present in the meeting but the student is required to present their case.
NOTE: This process covers tuition and course fees only. If the student has a financial obligation for other reasons, such as parking tickets, housing and/or dining charges, library charges, etc. they will need to check with that department or departments regarding their appeal process.