As the basic law of the University, the Governing Regulations supersede any previously approved rules or regulations in conflict therewith. The Governing Regulations are the highest level regulations of the University. Pursuant to KRS 164.200, the Board of Trustees is authorized to establish and adopt regulations for the governance of the University.
The Board has authorized the President of the University to develop and publish a second tier of University regulations including the Administrative Regulations, Human Resources Policy and Procedure Administrative Regulations, and Business Procedures Manual to provide interpretation and implementation of the University's Governing Regulations and the official minutes of the meetings of the Board of Trustees. The Board has also authorized the University Faculty Senate to establish the broad academic policy for the University in the University Senate Rules, and the Board has adopted the Code of Student Conduct, both of which are considered second-tier policies of the University.
All other non-University-wide policies, rules, or procedures such as college rules, Hospital Policies, and unit or division policies or procedures, comprise the third tier. Matters not specifically covered in the Governing Regulations, Administrative Regulations, Human Resources Policy and Procedures Administrative Regulations, Business Procedures Manual, and University Senate Rules, are governed by administrative interpretation.
The Governing Regulations are the umbrella regulations of the Board of Trustees that provide the framework for administration to implement and comply with the intent of Board policy. The Governing Regulations describe the composition, powers, and duties of the Board and establish policies and procedures for the performance of Board functions. The Governing Regulations contain policies established by the Board of Trustees for the governance of the University. They delineate the duties of the President and responsibilities of the University Senate, Staff Senate, Student Government Association, the educational units and their administrative officers. Only the Board can make final approval of the Governing Regulations.
The Administrative Regulations provide interpretation and implementation of University-wide policies set forth by the Board of Trustees in the Governing Regulations and the Minutes of the Board of Trustees. The Administrative Regulations promote the responsible and efficient administration of the University and the accomplishment of its goals. Final approval of the Administrative Regulations is typically given by the President, but some regulations are specifically approved by the Board due to their importance, fiscal impact, or Kentucky Law.
The Administrative Regulations, which include the Human Resources Policy and Procedure Administrative Regulations and the Business Procedures Manual are official University rules or directives that:
- Mandate requirements of or provisions for members of the university community, and may also provide procedures for implementation.
- Provide interpretation and implementation of University-wide polices set forth in the Governing Regulations and the Minutes of the Board of Trustees.
- Have broad application throughout the University.
- Enhance the University's mission, reduce institutional risk, and/or promote operational efficiency.
- Ensure the consistent, equitable application of the University's policies and procedures.
- Help achieve compliance with applicable federal or state law, local ordinance, or accrediting bodies.
- Have been reviewed and approved by the President or the Board of Trustees.
The complete library of Administrative Regulations can be found at Administrative Regulations.
The Human Resources Policy and Procedure Administrative Regulations define University employees and establish policies concerning their employment. The Human Resources Policy and Procedure Administrative Regulations apply to all employees (faculty and staff), unless a specific Governing Regulation or Administrative Regulation exists on the issue (e.g., Retirement, and Faculty Appointment, Promotion, and Tenure.) The Human Resources Policy and Procedure Administrative Regulations cover topics such as appointment, promotions, compensation, human resources development and training, employee relations, benefits, employee grievances, drug and alcohol abuse, separation from employment, nepotism, corrective action, leave, and attendance. The Board of Trustees has delegated to the President the authority to develop and publish the Human Resources Policy and Procedure Administrative Regulations. The President has delegated approval authority for the Human Resources Policy and Procedure Administrative Regulations to the Executive Vice President for Finance and Administration. The Human Resources Policies and Procedure Administrative Regulations are considered part of the University's Administrative Regulations.
The Business Procedures Manual of Administrative Policies and Procedures includes information related to the purchasing of goods and services, payroll activities, accounting for financial transactions, presents policy statements to aid in decision-making and procedure steps for implementation, and assists all University departments in handling their daily business transactions. The Board of Trustees has delegated to the President the authority to develop and adopt the Business Procedures Manual. The President has delegated approval authority for the Business Procedures Manual to the Executive Vice President for Finance and Administration. The Business Procedures Manual is considered part of the Administrative Regulations.
The University Senate is authorized by the Board of Trustees to establish broad academic policy for the University. The Senate is comprised of Faculty and Student representatives. The University Senate Rules cover topics such as organization of the Senate, academic calendar, academic courses and programs, admission and enrollment, grading, academic standards and offenses, academic rights of students, and graduation requirements.
The primary rules that govern students are contained in the Student Rights and Responsibilities, which is comprised of several parts. Part I, Code of Student Conduct, establishes the rules, procedures, rights, and responsibilities governing student non-academic relationships (e.g., disciplinary offences and related student rights). The Code of Student Conduct is adopted by Board of Trustees. Part II, Selected Rules of the University Senate Governing Academic Relationships, establishes student academic rights and outlines academic offenses. Part II is part of the University Senate Rules adopted by the University Senate.
The Governing Regulations may be amended at any meeting of the Board of Trustees provided at least one (1) month has elapsed between proposal of the amendment(s) and final passage. The President, or the University Senate, Staff Senate or Student Government Association, through the President, may recommend amendments to the Governing Regulations to the Board. The President, University Senate, Staff Senate, and Student Government Association, as appropriate, shall have an opportunity to make recommendations on all amendments before final action by the Board.
The majority of the Administrative Regulations are approved by the President as delegated by the Board of Trustees in Governing Regulations, Part XIII. Some Administrative Regulations must be approved by the Board of Trustees due to their importance, fiscal impact, or Kentucky Law. Click here (PDF) for detailed information on the approval process for the Administrative Regulations.
The President has delegated approval authority for the Human Resources Policy and Procedure Administrative Regulations and the Business Procedures Manual to the Executive Vice President for Finance and Administration.
Through delegation of the President, the Office of Legal Counsel
- Provides guidance and coordinates the process for creating and revising Governing and Administrative Regulations;
- Ensures that new regulations and revisions to existing regulations are consistent with other University policy, federal and state law, etc.;
- Maintains a history of regulation revisions and official effective dates;
- Maintains an archive of retired Governing and Administrative Regulations;
- Manages the University's Governing and Administrative Regulations web site and links to other policy pages on the web site;
- Communicates new and revised Governing and Administrative Regulations to the University Community; and
- Assists, upon request, in the drafting of other University policy.
The Regulations Review Committee is comprised of campus-wide representatives from key areas of the University who are appointed by the President. The Regulations Review Committee reviews and revises regulations in partnership with affected stakeholders in subjects as diverse as harassment, finance, employment, operating practices, and smoking, and that affect faculty, staff, students, volunteers, and visitors. For more information of the regulation review process, go to Comprehensive Administrative Regulations Review.
The Governing Regulations and Administrative Regulations are available to read and print online at the University Regulations and Procedures page. Links to other University regulations and policies, such as the Human Resources Policies and Procedure Administrative Regulations, Business Procedures Manual, and University Senate Rules can also be found on this site.
Absolutely. Feedback about policies may be sent to the Office of Legal Counsel. Typographical or other simple errors that you submit will be changed online as soon as possible. Suggested changes of a more substantive nature will be forwarded to the affected area or "policy owner" for consideration, and revision to the policy will take place when and if appropriate.
You may call the Office of Legal Counsel, who will direct you to the appropriate office for answers to your questions.
- Office of Legal Counsel
301 Main Building
Lexington, KY 40506-0032
Tel: (859) 257-2936
Fax: (859) 323-1062
The Office of Legal Counsel will assist you with any questions you have about the process in general.
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