Student Computing Services Computer Classroom Reservation Request

Reservation Information

Link Blue Accounts are required and must be created
for SCS Computer Classroom Users 24 hours prior to use


* indicates a required field


Personal Information:

* First Name: * Last Name:

* Department:

* Address: * Speed Sort:    Speed Sort Codes

* Telephone: * E-mail:


Course Information:

What is the reason you would like to reserve this room
Course number and section for courses or a brief description of event
* (e.g. "CS 101-001" or "Grad Student Exams")

Instructor (if different from Contact):

Choose three computer classroom locations depending on type of operating system needed:

Please choose your preferred operating system: Windows Macintosh

Windows Classrooms

First Preference:
Second Preference:
Third Preference:
* Denotes teacher station included in total

* Please select one: Ad Hoc or non-recurring reservation Regularly recurring reservation

* Date Requested:
* Start Time:* End Time:

Please check your perferred lab's hours of operation before reserving classrooms. Each lab has different operating hours and days.
Hours of operation are subject to change during holidays, intersessions, and academic breaks.

Class size cannot exceed number of seats available. It is against Fire Marshal regulations to have more people in a room than maximum capacity allows.

* Will the classroom be used to teach a course appearing in
the "UK Schedule of Classes"?
If not, will the activity benefit University of Kentucky
student groups and organizations
* How many people will be attending this event?

* Please choose the option that best describes the people attending your event:
   (SCS classrooms/labs are for UK student use only).

UK Undergrad Students
UK Grad Students
Others:
Please Explain:

Please check this box if an exam is included in this reservation. (NEW FIELD)

 


Software Information:

*  Please choose from the following regarding software in the classroom(s). 


      Existing Computer Lab Software Configuration ( * Click HERE to view currently installed software )
      Special software I need is already installed ( * Name of Software )
      I need special software to be installed ( * You will be redirected to the software request form upon submit )
          NOTE: We require 10 business days after receiving the Software Request form in order to install, test, and deploy the requested application in the classroom.                 * Please see the Software request form for specified dates to have software installed in a general lab environment for the semester.
The Student Computing Services Software Installation and Support Policy is available online at http://www.uky.edu/ukit/labs/instructors.





Requests for Services

Special Requests




SCS Classroom Reservation Policy

Please read these policies and choose the option that you have read them below.

Introduction

Given that many Student Computing Services computer labs also function as computer classrooms, this policy has been created in order to ensure their maximum availability for student use.

The term "classroom" as used within this document denotes a Student Computing Services computer classroom.

Please note that this document contains policies only for the reservation of Information Technology Student Computing Services' classrooms, and does not imply or provide guidelines for other departmentally administered classroom computing facilities.

Reservation Policy

Faculty members may reserve classrooms for the following purposes:

  • To teach courses appearing in the "UK Schedule of Classes."
  • To hold activities intended for the benefit of University of Kentucky student groups and organizations (for example, Library instruction performed by University of Kentucky librarians).
  • Sessions held in the classrooms may not charge for attendance.

Student Computing Services will not accept reservations for activities that do not meet these requirements. Contention over the scheduling or use of classrooms will be mediated by the Vice President for Information Technology.

Non-Student related reservations will only be taken for dates during non-academic times. Groups wishing to reserve a classroom for paid seminars or sessions will need the prior approval of the Vice President of Info. Tech. May only reserve during non academic times and be charged a reservation fee.

Scheduling Classrooms

Faculty members requesting the use of classrooms must complete the "Student Computing Services Computer Classroom Reservation Request." This form must be received by Student Computing Services no later than one week before the date and time requested.

Whenever a scheduling conflict occurs, the request of the faculty member who was the first to make their reservation will be honored. Every effort will be made to schedule the second faculty member in a classroom with equivalent hardware and software.

Faculty members will be contacted regarding the status of their request.

Due to budgetary limitations, classrooms cannot be scheduled outside of their normal operating hours.

If the request is honored, the faculty member agrees to abide by the following conditions. If these conditions are not met, the faculty member may forfeit the use of the requested classroom.

  • The faculty member accepts responsibility for ensuring that they and their students have link blue accounts. Users who do not have Link Blue accounts will be unable to use the hardware and software installed in the classrooms.
  • Faculty members reserve the right to determine whether persons not associated with their group will be allowed to remain in the classroom during the time of the instruction.
  • Classrooms not occupied twenty minutes into the scheduled time must be made available for general student use.
  • The faculty member must relinquish the classroom at the designated time.
  • Under no circumstances is any equipment to be removed from classrooms.

Software Installation and Support

Any requests for special software installations will need to be made to the Manager of Student Computing Services, and will be honored in accordance with the "Student Computing Services Software Installation and Support Policy," available here.

Food and Drink Policy

Food and drinks are expressly prohibited in all SCS computer labs and classrooms. As the faculty or staff member reserving the classroom, we ask that you assist us in enforcing this policy.

Agreement

If this request is honored, I agree to abide by the conditions as outlined in the "Student Computing Services Computer Classroom Reservation Policy" as outlined above.

*

This form must be received no later than 5 Business Days before the date and time requested.

Student Computing Services will contact you regarding the status of your request.
Please give us 24-36 hours to respond due to the large volume of requests we receive.


Student Computing Services will contact you regarding the status of your request.
If you have any questions, contact Isaac Davidson

* On Submit you will be redirected to the software request page.
If you don't have a software request than just close the browser tab but
if you DO need software installed please fill out the form. *