As Amended: September 12, 2002
Article V, Section 5
As Amended: November 14, 2002
Article
II, Section 4
Article II, Section 5
As Amended: March 13, 2003
Article I, Section 6
Article I, Section 7
Article II, Section 4
As Amended: May 8, 2003
Article V, Section 7
Article V, Section 8
As Amended: June 12, 2003
Article VI, Section 7
Article VII, Section 1
As Amended: April 8, 2004
Article VII, Section 7
As Amended: May 13, 2004
Article I, Section 1
As Amended: June 10, 2004
Article I, Section 9
As Amended: July 8, 2004
Article V, Section 7
As Amended: April 14, 2005
Article I, Section 3
Article II, Section 4
Article II, Section 9
As Amended: May 12, 2005
Article V, Section 7
As Amended: September 8, 2005
Article I, Section 6
Article I, Section 7
Article I, Section 9
Article I, Section 10
Article II, Section 8
Article II, Section 9
As Amended: March 8, 2007
Article V, Section 7
As Amended: May 10, 2007
Article I, Section 3
Article V, Section 7
As Amended: June 14, 2007
Article VII
As Amended: July 12, 2007
Article 1, Section 3
As Amended: August 9, 2007
Article 1, Sections 1-9
Article 2, Sections 1-8
Article 3, Sections 3-4
Article 4, Sections 2-3
Article 5, Sections 2-3, 6-7
Article 8, Section 4
Article 9, Section 4
As Amended: November 8, 2007
Article 2, Section 6
As Amended: April 10, 2008
Article 2, Section 2
Section 1. Term of Office
Section 2. Eligibility
Section 3. Elections of Officers
Section 4. Duties of the Chair
Section 5. Duties of the Vice Chair
Section 6. Duties of the Secretary
Section 7. Duties of the Treasurer
Section 8. Duties of the Parliamentarian
Section 9. Duties of the Office Coordinator
Section 10. Removal of Staff Senate Officers
Section 1. Term of Office
Section 2. Eligibility
Section 3. Election
Section 5. Attendance and Leave
Section 6. Vacancies in the Senate
Section 7. At-Large
Senators
Section 8. Ex-officio members of the Staff Senate
Section 9. Removal of a Staff Senator
Section 1. Time
Section 2. Place
Section 3. Notice of Meetings
Section 4. Agenda
Section 5. Special Meetings
Section 6. Open Meetings
Section 1. Method
Section 2. Limits
Section 3. Quorum
Section 4. Debate
Section 5. Tie Votes
Section 1. Function
Section 2. Committee Officers
Section 3. Standing Committees of the Staff Senate
Section 4. Standing Advisory Committees of the Staff
Senate
Section 5. Duties of Standing Committee Chairs
Section 7. Purpose and Composition of Standing Committees
a. Executive Committee
b. Election Committee
c. Staff
Issues Committee
d. Public
Relations/Communications Committee
e. By-Laws Committee
f. External
Affairs Committee
g. Institutional
Finances and Resource Allocation Committee
Section 8. Purpose and Composition of Standing Advisory
Committees
a. Staff
Trustee Advisory Committee
b. Advisory
Committee to the President of the University
Section 1. Authority
Section 2. Limitation
Section 3. Reports
Section 1. Petition
Section 2. Process
Section 3. Effective Date
Section 4. Limitation
Section 1. Petition
Section 2. Process
Section 3. Effective Date
Section 1. Term of
Office
a. The Staff Senate shall elect Officers to
serve for one (1) year or until the respective successors
have been elected and seated.
Section 2. Eligibility
a. All voting members of the Staff Senate are
eligible for election to an Officer position.
Only voting members of the
Staff Senate may nominate or cast ballots in the election of any Officers of the Staff Senate.
Section 3. Election of Officers
a. The election of the Officers of the Staff
Senate shall be conducted at the June regular meeting
with elected Officers being seated at the July meeting. Any candidate for
Officer must be an active
Senator as of the July Senate meeting.
b. The Parliamentarian of the Staff Senate shall preside
over the Senate Chair election unless the Parliamentarian has not been
re-elected to the Senate, in which case the Staff Representative to the Board
of Trustees shall serve as presiding Officer for that period while election for
office of Chair of the Staff Senate is conducted. The Parliamentarian shall appoint two members
of the Staff Senate to serve as Tellers in the counting of votes cast in these
elections. Any Teller nominated for any
office shall be ineligible to serve as Teller in the counting of votes for the
office to which he or she has been nominated, in which case the Parliamentarian
shall appoint a temporary Teller to serve.
c.
Nominations shall
be made from the floor of the Staff Senate for all Officers.
d. All nominees for each Office must accept the
nomination and introduce themselves to the Senators before the election for
that Office. If a Senator wants to be nominated to an Officer position, and
cannot be present at the Senate meeting at which nominations would be accepted,
the Senator must submit a letter of intent for the position to the Executive
Committee. The letter must be received
by the Executive Committee by its regular May meeting. If the Executive Committee deems the letter
appropriate and confirms the eligibility of the Senator, the nominee shall be
allowed to stand for election for the position. The election shall be conducted
by secret ballot.
e.
An election to
fill a vacancy for any Office shall be conducted at the next regular meeting
after such vacancy occurs.
Section 4. Duties of the Chair
a. The duties
of the Chair shall include, but not be limited to:
i. Preside at all meetings of the Staff Senate and the
Executive Committee;
ii. Determine, in consultation with the Executive
Committee, the agenda for all meetings of the Staff Senate;
iii. Issue calls for special
meetings of the Staff Senate through the Secretary in response to a majority
vote of the Executive Committee or the Staff Senate;
iv. Receive all matters directed to the Staff Senate and
to refer these to the Staff Senate or to one of its committees as appropriate;
v. Act as the official representative of the Staff
Senate; and
vi. Uphold the Constitution and By-Laws of the Staff
Senate with the assistance of the Parliamentarian.
Section 5. Duties of the Vice Chair
a. The duties
of the Vice Chair shall include, but not be limited to:
i.
Preside at meetings of the Staff Senate
in the absence of the Chair;
ii.
Act as Chair of the Staff Senate in the
event a vacancy occurs in the office of the Chair of the Staff Senate until
another Chair is elected;
iii.
Represent the Staff Senate when appointed to do so by the
Chair of the Staff Senate; and
iv.
Serve as a member of
the Executive Committee.
Section 6. Duties of the Secretary
a. The duties
of the Secretary shall include, but not be limited to:
i. Jointly
maintain, with the Office Coordinator, a current list of Staff Senate
membership and vacancies;
ii. Jointly maintain, with the Office Coordinator,
attendance records of Staff Senate meetings and to forward those records and
the Standing Committee attendance records for posting on the Staff Senate
Website;
iii. Act as backup for the Office
Coordinator for the purpose of minute taking; and
iv. Serve as a member of the Executive Committee.
Section 7. Duties of the Treasurer
a. The duties
of the Treasurer shall include, but not be limited to:
i. Jointly
maintain, with the Office Coordinator, accurate and detailed records of all
business transactions by and for the
ii. With the
support of the Office Coordinator, to track by signature all vouchers,
requisitions, or any other expenditures of funds, and ensure all bills are paid
and account(s) managed in accordance with University of Kentucky business
policies and procedures; and
1. All
proposed expenditures over $500.00 must be referred to the Executive Committee
for approval; the full Staff Senate must approve proposed expenditures over
$1,000.00. All transactions require a
second signature by the Treasurer. If
the Treasurer is unavailable, the Vice Chair must be asked for approval. The Office Coordinator must advise the Treasurer
in writing, within 21 days, of any transaction approved by the Vice Chair.
iii. Serve as
a member of the Executive Committee.
Section 8. The Duties of the Parliamentarian
a. The duties
of the Parliamentarian shall include, but not be limited to:
i. Interpret and apply Robert's Rules of Order (latest
revision) when so requested by either the Chair of the Staff Senate or by a
motion duly adopted by the Staff Senate;
ii. Ensure an accurate and up-to-date copy of the
Constitution and By-Laws and all amendments are kept available for the Staff
Senate and the general public; and
iii. Serve as a member of the Executive Committee.
Section 9. The Duties of the Office Coordinator
a. The duties
of the Office Coordinator shall include, but not be limited to:
i. Keep accurate minutes of all regular and special
meetings of the Staff Senate and the Executive Committee;
ii. Make the appropriate minutes available at least five
(5) working days prior to the next regular meeting of the Staff Senate;
iii. Jointly maintain, with the Secretary, a current list
of Staff Senate membership and vacancies;
iv. Jointly maintain, with the Secretary, attendance
records of the Staff Senate meetings and to forward those records and the
Standing Committee attendance records for posting on the Staff Senate Website;
v. Coordinate jointly, with the Treasurer, the
maintenance of accurate and detailed records of all business transactions by
and for the
vi. Coordinate jointly, with the Treasurer, the
preparation of all vouchers, requisitions, or any other expenditures of funds,
and ensure all bills are paid and accounts managed in accordance with the
University of Kentucky business policies and procedures; and
vii. Serve as an ex officio non-voting member of the Staff
Senate and Executive Committee.
Section 10. Removal of Staff Senate Officers
a. An Officer
of the Staff Senate may be removed from office for reasons such as: violation
of the Staff Senate Constitution, By-Laws, or policies or procedures;
malfeasance in office; lack of attendance; or neglect of duty to the Staff
Senate. An officer can be removed by the
submission of a petition to the Parliamentarian, signed by 25 Staff Senators,
listing reasons for removal. If the
Parliamentarian is the officer in question, the petition will be presented to
the Vice Chair. The signatures on the
petition will be verified as current Staff Senators. Upon verification the petition will be
presented at the next regularly scheduled Staff Senate meeting. Officers shall be removed only with
concurrence of two-thirds of the membership of the Staff Senate. A vote on the removal of the officer will be
taken at the next regularly scheduled Staff Senate meeting following the
reading of the petition.
Section 1.
Term of Office
a. Senators shall be elected for a term
of three (3) years. Terms of Senators
are staggered so that only part of the Staff Senate membership is elected in
either of the two years when Staff Senate elections are held. The third year is the year the University of Kentucky Staff Representative to the Board of Trustees is
elected.
b. Senators may be elected for a
maximum of three (3) consecutive terms.
c. If a Senator filling a vacancy
serves one and one half (1½) years or more of the original senatorial term, the
term will be included in the total of three (3) term limitation for this new
Senator. If the replacing Senator serves
for less than one and one half years (1½) years of the original senatorial
term, the term will not be included in the three (3) year term limitation for
this new Senator.
Section 2.
Eligibility
a. All regular, full-time staff, as defined in Human Resources
Policy and Procedure Administrative Regulations, with at least one (1) year of
continuous University employment by April 1 shall be eligible to file for
candidacy and election to the Staff Senate.
Exceptions to the minimum service requirement are provided in the
b. Nomination
forms shall be made available to all precincts with vacancies available for
nomination no fewer than 14 days before the nomination deadline.
c. Each year,
nomination forms for those staff members who desire to be candidates for
election must be returned to the Election Committee who will verify the
eligibility of the nominee. After this
verification, the ballots shall be set.
d. It shall
be the responsibility of the Election Committee to ensure that:
i. A slate of
eligible candidates shall be made available within 10 working days after the
nomination deadline; and
ii. Election
results are certified as soon as is reasonably possible.
Section 3. Election of Senators
a. The
administration of Staff Senate elections shall be the responsibility of the
Election Committee. The actions of the
Election Committee shall be the responsibility of the Chair of the Election
Committee.
b. The
Election Committee shall annually review the staff structure and population to
ensure proportional representation. The
recommendations of the Election Committee shall be reported at the March
meeting of the Staff Senate.
c. The
Election Committee shall ensure that any challenges regarding the policies
related to representation are reviewed.
Upon completion of such a review, a recommendation shall be made to the
Staff Senate where the challenges shall be resolved by a 51% vote of the Staff
Senate.
Section 4. Duties of Senators
a. Senators’
duties shall include, but not be limited to:
i.
Communicate regularly with their precincts;
ii. Attend
all regular Staff Senate meetings;
iii. Serve on
a Standing Committee; and
1. Attendance
at the Senator’s designated Standing Committee meetings is required.
2.
A Senator shall
not serve on more than one (1) Standing Committee with the exception of the
Chairs of the Standing Committees. A
Senator may attend any other Standing Committee meeting as a non-voting member.
iv. A
Senator, as an employee, is free to talk about any issue regarding the University. However, as a Senator one may only speak or
disseminate information on behalf of the Senate, or Senate committee, when
approved by the Executive Committee.
Section 5. Attendance and Leave
a. The
Secretary of the Staff Senate shall notify the Executive Committee when a
Senator has either three (3) unexcused absences or a combined total of five (5)
excused/unexcused absences from regular Staff Senate meetings during any one
(1) fiscal year.
i. An
excused absence shall be defined as an occurrence of official University work
or official University leave. An
occurrence constitutes the entire duration of each official University leave
and shall be counted as one (1) absence regardless of the number of meetings
missed.
ii. An excuse
must be given to the Secretary before the meeting unless an emergency situation
arises. In such cases the Secretary must
then be contacted in a timely manner.
b. Each Committee Secretary shall notify the Secretary of
the Staff Senate when a Senator has either three (3) unexcused absences or a
combined total of five (5) excused/unexcused absences from Committee meetings
during any one (1) fiscal year.
i. An
excused absence shall be defined as an occurrence of official University work
or official University leave. An
occurrence constitutes the entire duration of each official University leave
and shall be counted as one (1) absence regardless of the number of meetings
missed.
ii. An excuse
must be given to the Committee Secretary before the meeting unless an emergency
situation arises. In such cases the
Committee Secretary must then be contacted in a timely manner.
iii. If there
is a regular conflict with a Committee meeting, the Senator should ask the Executive
Committee to be re-assigned to another Committee.
c. A Senator
on official University leave shall retain his or her Senatorial seat until the
end of his or her term.
d. An Officer
of the Staff Senate whose official University leave shall encompass three (3)
consecutive, regular Staff Senate meetings shall be required to resign his or
her position as Officer of the Staff Senate upon the inception of the Senator’s
official University leave. This will
terminate his or position on the Executive Committee.
Section 6. Vacancies in the Staff Senate
a. Vacancies
in the Staff Senate occur when a Staff Senator:
i. Notifies
the Staff Senate Secretary in writing that he or she no longer wishes to serve
or is unable to serve as a Senator;
ii. Transfers
to a different precinct;
iii. Is no
longer regular, full-time staff; or
iv. Is removed
from the Staff Senate.
b. It shall
be the responsibility of the Staff Senator to notify the Staff Senate Secretary
in writing when the Senator transfers to a different precinct or is no longer
regular, full-time staff.
c.
The filling of
any vacancy in the Staff Senate is the responsibility of the Election
Committee.
i.
Recommendations
from the Election Committee shall be approved by the Staff Senate at a
regularly scheduled meeting.
Section 7. At-Large Senators
a. Appointments
for an At-Large Senator are made by meeting one of the requirements according
to the following criteria:
i. A Senator who
was elected to a senate seat and then has vacated that seat by transfer to another
University department will become a Relocated At-Large Senator.
1. Relocated
Senators will no longer represent the precinct from which they were elected but
would now represent the staff in their new precinct.
2. Senators
transferring to a new precinct must notify the Staff Senate Office Coordinator
before the next regular Senate meeting.
3. A
Relocated Senator’s term ends at the next regular election in his/her new
precinct.
4. Relocated
Senators will be allowed all rights and privileges of a regular Staff Senator.
ii. If there are
unrepresented or under-represented precincts after a regular Senate election,
At-Large Senators may be appointed to represent those precincts. The Election Committee may compile a list of
appointees to be voted on and sworn in by the Staff Senate during the next
regularly scheduled meeting.
1. The
At-Large Senators may be selected from the pool of candidates not elected in
the regular election.
2. Candidates
will be ranked by highest percentage of votes within each precinct.
3. In the
event of a tie in vote percentage and both candidates desire to serve as an
At-Large Senator, the At-Large Senator will be chosen by coin toss.
4. Only one
(1) At-Large Senator may be chosen by appointment from any precinct.
5. At the
next regular election in the At-Large Senator’s home precinct, the At-Large
Senator must run for a seat in that precinct and be elected if they wish to
remain a Senator.
6. At-Large
Senators, will be allowed all rights and privileges of a regular Staff Senator.
Section 8. Ex-Officio members of the Staff Senate
a. Ex-Officio
members of the Staff Senate shall include, but not be limited to, the President
of the University, the Staff Representative to the Board of Trustees, the Chair
of the Human Resources Committee of the UK Board of Trustees, the Chair of the
Women’s Forum, the Chair of the University Senate, and the President of the
Student Government Association, and the Staff Senate Office Coordinator.
b. Requests
for Ex-Officio membership shall be submitted to the Executive Committee. The Executive Committee will review
applications and forward recommendations to the Staff Senate floor for approval
by a majority vote. Membership lists
will be maintained by the Executive Committee and posted to the Staff Senate
website.
c. Ex-Officio
members may take part in discussions in the Staff Senate and answer questions,
but may not vote or be appointed as an Officer of the
Staff Senate or serve on any committees. They may be asked to attend meetings
of Standing Committees or Ad Hoc Committees if felt appropriate by the Chair
and a majority of that Committee.
d. Ex-Officio
members will be introduced to the Staff Senate as soon as is reasonably
possible.
Section 9. Removal of a Staff Senator
a. Any
Senator may be removed from office for misconduct. Grounds for removal may include, but are not
limited to: violation of the University or Senate policies, acts that defame or
malign the reputation of the Staff Senate, dishonesty, or excessive absenteeism.
b. The call
for the removal of a Senator must come from another current Senator.
c. The
Senator calling for the removal of another Senator must submit the reasons for
removal, in writing, to the Executive Committee for review. The document must be submitted at least two
weeks before the next regularly schedules Executive Committee meeting. The Senator who is under consideration for
removal shall be notified in writing within three (3) business days, receipt of
this notification will be verified by the Executive Committee prior to the
meeting at which removal will be discussed.
The Senator shall have an opportunity for rebuttal at the same
meeting.
d. A majority
of the Executive Committee must vote that the reasons for removal are
sufficient to pass to the Senate. The
vote must occur at the first qualifying regularly scheduled Executive Committee
meeting after receiving the document. If
a member of the Executive Committee is either party in the process, they shall
not have a vote on whether to forward to the senate.
e. If the
document is forwarded to the Senate, it must appear on the agenda for the first
regularly scheduled Senate meeting after the Executive Committee vote. The document must be presented at that
meeting by the Senator requesting removal.
The Senator who is under consideration for removal shall have an
opportunity for rebuttal.
f. A
majority of the current Senate membership must vote for the removal of the
Senator for that individual to lose their position. If a Senator is removed, their position is
considered to be a vacancy as though the individual left the University.
Section 1. Time
a. The Staff
Senate shall hold regular meetings on the second Thursday of the month. If a regular meeting falls on an official
University holiday or cannot be held because of an act of God or nature, the
meeting shall be held on the Thursday following the holiday or occurrence of an
act of God or nature.
Section 2. Place
a. The Staff
Senate shall hold its regular meetings on the main
Section 3. Notice of Meetings
a. Notice of
a meeting, stating the place, date, and hour of each meeting shall be made
available to members of the Staff Senate not less than five (5) working days
before a regular meeting and not less than three (3) working days before a
special meeting.
Section 4. Agenda
a. The Chair
of the Staff Senate and the Executive Committee shall determine the agenda for
each meeting.
i. All
committees of the Staff Senate and individual members of the Staff Senate may
submit agenda items to the Vice Chair not less than ten (10) working days
before a regular meeting.
b. A copy of
the agenda and appropriate minutes will be made available to each member of the
Staff Senate not less than two (2) working days before a regular Staff Senate
meeting.
c. The order
of the agenda shall be in accordance with Robert's Rules of Order (latest
revision). Any conflict between this
source and the Constitution and By-Laws of the Staff Senate shall be resolved
in favor of the Constitution and By-Laws of the Staff Senate.
Section 5. Special Meetings
a. A special
meeting of the Staff Senate may be called at the discretion of the Executive
Committee or a majority of the Staff Senate.
Section 6. Open Meetings
a. Meetings
of the Staff Senate shall be open to the public. Visitors shall be seated separately from the
Senators and will be recognized by the Chair only when prior arrangements have
been made.
Section 1. Method
a. Voting
shall be by the method prescribed by the Chair at the time of the vote. The vote totals shall be confirmed by the
Chair. If a majority is not
distinguishable in a voice vote, a roll call vote shall be called
automatically. A roll call vote will be
called for automatically in the case of a contested vote.
Section 2. Limits
a. Each
Senator shall have one (1) vote. No
votes by proxy or absence shall be allowed.
Section 3. Quorum
a. A quorum
shall be fifty-one (51) percent of the voting membership.
Section 4. Debate
a. Discussion
shall be limited to fifteen (15) minutes per motion or until all Senators have
an opportunity to speak. The time shall
be kept by the Parliamentarian.
Section 5. Tie Votes
a. A motion
fails to pass in the case of a tie vote.
Section 1. Function
a. It shall
be the function of standing committees to provide the Staff Senate with working
bodies entailing specific areas of responsibility to enable a planned and
coordinated direction for the business of the Staff Senate.
Section 2. Committee Officers
a. All
Standing Committees except the Executive Committee are to elect a Chair to act
as the spokesperson for the Committee and to oversee Committee actions. All Standing Committees are to elect a
Committee Secretary to keep committee records.
b. The
Chair and Secretary shall serve until the composition of the committee is reappointed.
Section 3. Standing Committees of the Staff Senate
a. The
following standing committees shall be constituted from Senators of the Staff
Senate. Other Standing Committees may be
created after approval of the proposed committee by the full Staff Senate and
an amendment to the By-laws. The
Standing Committees are the:
i. Executive
Committee;
ii. Election Committee;
iii. Staff
Issues Committee;
iv. Public
Relations/Communications Committee;
v. By-Laws Committee;
vi. External
Affairs Committee; and
vii. Institutional
Finances and Resource Allocation Committee.
b.
All standing
committees will be reviewed annually by the Executive Committee and necessary
recommendations will be brought to the floor of the Staff Senate.
i. Criteria
will include, but not be limited to, relevance and performance.
Section 4. Standing Advisory Committees of the Staff
Senate
a. These
committees shall be constituted from Senators of the Staff Senate. Other Advisory Committees may be created as
needed by the Staff Senate after approval of the full Staff Senate and
amendment of the By-laws. The Standing
Advisory Committees are the:
i. Presidential
Advisory Committee and
ii. Staff
Representative to the Board of Trustees Advisory Committee.
Section 5. Duties of Standing Committee Chairs
a. The
Standing Committee Chairs’ duties shall be, but not limited, to:
i. Call for
and preside at all committee meetings;
ii. Determine
the committee agenda;
iii. Ensure
that all matters referred to the committee are followed through to conclusion;
iv. Ensure
that committee conduct is governed by procedures outlined in the Constitution
and By-Laws and Robert's Rules of Order (latest revision); and
v. Serve as a
member of the Executive Committee.
a. The
Standing Committee Secretaries’ duties shall be, but not limited, to:
i. Keep
accurate minutes of all regular and special meetings of the Standing Committee;
ii. Make the
appropriate minutes available five (5) working days prior to the next regular
meeting of the Standing Committee;
iii. Maintain
a current list of Standing Committee membership;
iv. Maintain
attendance records of Standing Committee meetings and to forward those records to the Staff Senate
Office Coordinator prior to the next regular Staff Senate meeting; and
v. Forward
committee-approved minutes of all regular and special meetings of the Standing
Committee to the Staff Senate Secretary prior to the next regular Staff Senate
meeting.
Section 7. Purpose and Responsibilities of Standing
Committees
a. Executive
Committee
i. The
purpose of the Executive Committee shall be to:
1. Facilitate
the functioning of the Staff Senate and to oversee all committees;
2. Act on urgent
matters, which cannot wait for action by the Staff Senate in regular
sessions. Such actions shall be reported
to the Staff Senate as soon as is reasonably possible;
3. Review and
recommend action on the annual budget;
4. Recommend
the formation of special or Ad Hoc committees as deemed necessary;
5. Appoint
representatives as needed to University-wide committees; and
6. Determine
the agenda for Staff Senate meetings.
ii. Composition
1. Members
will include the Officers of the Staff Senate as well as the Chairs of the
Standing committees and the Staff Senate Office Coordinator. The Chair of the Staff Senate will serve as
the Chair of the Executive Committee.
The immediate past-chair will serve as a non-voting Ex-Officio member of
the committee for one (1) year.
iii. Reports
1. The
Executive Committee shall be responsible for submitting an annual report at the
last meeting of the fiscal year as well as current activity reports at each
regular meeting.
iv. Quorum
1. Fifty-one
(51) percent of the current total Executive Committee membership shall
constitute a quorum.
b. Election
Committee
i. The
purpose of the Election Committee shall be to:
1. Conduct an
annual review of the Staff Senate precincts and make recommendations for
changes to ensure that the Staff Senate represents the staff fairly and
proportionately;
2. Certify
eligibility of candidates for election to the Staff Senate and Staff
Representative to the Board of Trustees;
3. Conduct
the election of Senators to the Staff Senate; and
4. Conduct
the election of the Staff Representative to the Board of Trustees.
ii. Composition
1. The
Election Committee shall be composed of Senators appointed by the Executive
Committee and approved by a majority vote of the Staff Senate.
iii. Reports
1. The
Election Committee shall be responsible for submitting an annual report at the
last meeting of the fiscal year as well as current activity reports at each
regular meeting.
iv. Quorum
1. Fifty-one
(51) percent of the current Election Committee membership shall constitute a
quorum.
c. Staff
Issues Committee
i. The
purpose of the Staff Issues Committee shall be to:
1. Research
all University issues affecting benefits offered by the University or
that may be offered by the University;
2. Lead Staff
Senate initiatives in issues affecting the University with regard to overall
work environment, job training, and staff issues; and
3. Generate
recommendations to the Staff Senate for action on such issues.
ii. Composition
1. The Staff
Issues Committee shall be composed of Senators appointed by the Executive
Committee and approved by a majority vote of the Staff Senate.
iii. Reports
1. The Staff
Issues Committee shall be responsible for submitting an annual report to the
Staff Senate at the last meeting of the fiscal year as well as current activity
reports at each regular meeting.
iv. Quorum
1. Fifty-one
(51) percent of the current Staff Issues Committee membership shall constitute
a quorum.
d. Public
Relations/Communications Committee
i. The
purpose of the Public Relations/Communications Committee shall be to:
1. Internally
and externally disseminate Staff Senate information;
2. Maintain
and regulate the Staff Senate listserv; and
3. Maintain
the Staff Senate website and all historical records.
ii. Composition
1. The Public
Relations/Communications Committee shall be composed of Senators appointed by
the Executive Committee and approved by a majority vote of the Staff
Senate.
iii. Reports
1. The Public
Relations/Communications Committee shall be responsible for submitting an
annual report to the Staff Senate at the last meeting of the fiscal year as
well as current activity reports at each regular meeting.
iv. Quorum
1. Fifty-one
(51) percent of the current Public Relations/Communications Committee
membership shall constitute a quorum.
e. By-Laws
Committee
i. The
purpose of the By-Laws Committee shall be to:
1. Keep the
Staff Senate By-Laws up to date;
2. Keep the
records of the By-Laws;
3. Review and
consider any proposed changes, and to take suitable change proposals to the
Staff Senate after due consideration and timely announcements;
4. Ensure
that copies of the By-Laws are readily available to all members of the
University community as well as the general public; and
5. Audit the
By-Laws every three (3) years (done during the election cycle of the Staff
Representative to the Board of Trustees election), composed of a subset of the
By-Laws Committee, the
Staff Senate Office Coordinator and the
Parliamentarian.
ii. Composition
1. The By-Laws
Committee shall be composed of Senators appointed by the Executive Committee
and approved by a majority vote of the Staff Senate.
iii. Reports
1. The
By-Laws Committee shall be responsible for submitting an annual report to the
Staff Senate at the last meting of the fiscal year as well as current activity
reports at each regular meeting.
iv.