Special Events

Parking and bus arrangements for meetings, conferences, seminars, and more.

Transportation Services strives to help the faculty, staff and student groups of the University of Kentucky with parking and arrangements for meetings, conferences, seminars, and other special events.

Scheduling Events or Scheduling Bus Service

To help meet the parking expectations of your guests or spectators, Transportation Services depends upon the timely completion of the special events form and the availability of parking on the requested date. Contact Transportation Services' Special Events Coordinator at least two weeks prior to your event in order to secure the best possible transportation arrangements for for your attendees.

Special event services available from Transportation Services include bus charters, meter reservations, space reservations, lot reservations with Transportation Services staff present, bus parking, visitor permits, and garage validations (value cards). Those planning events may also submit the form as an inquiry to get cost estimates.

When scheduling the event, we recommend that you have as much detailed information as possible, including number of attendees and parking preferences. You should also have your account number and billing address on hand.

When multiple events are scheduled on the same date, priority is given to the event that finalizes parking arrangements with Transportation Services first. It is crucial to make parking arrangements prior to confirming dates and sending invitations.

Schedule Event Parking or Chartered Bus Service

Coordinator's Office

The Special Events Coordinator's office is located in Room 129 Press Avenue Garage, at the corner of Press Avenue and Virginia Avenue. Office hours are Monday through Friday, 8 a.m. until 3:30 p.m. If you can't stop by the office, you can schedule events by submitting the Special Events Request Form online. If you have any questions or require additional information, call (859) 257-9680 or send an email to brandy.campbell@uky.edu.