Procurement Card - FAQ's
Procurement Card Program
The monthly billing cycle ends on the 6th of each month or the next business day and the limits will reset on the following day.
Permanent increases to a monthly limit may be requested. If you need the monthly limit increased, the cardholder's supervisor can send an email to the Procurement Card Administrator at email@example.com. Please include the cardholder name, the last seven digits of the card number, and the amount of the increase.
The University is exempt from Kentucky state sales tax. When sales tax is charged to your procurement card, you must contact the vendor directly to arrange for a credit. Many states have reciprocal agreements with the Commonwealth of Kentucky and offer UK sales tax exempt status. Please refer to the Purchasing Department's web site for the necessary tax exempt information and a copy of UK’s Tax Exempt form.
No. All transactions charging Agency accounts should be processed via PRD, CDR, or Journal Voucher.
Please review the Purchasing AP Quick Reference Guide
Procard Use for Catering
YES. In the event some departments do not have a Procard, please contact Procurement Card Administrator at firstname.lastname@example.org to start to the process of obtaining a Procard for your department.
A new card is provided within approximately one week. In the interim, UK Dining will work with your department during this brief transition period – and will continue to process requests for catering. Final billing will be processed when the Procard is available.
YES. But when the transaction is edited all expenses must be charged/funded in accordance with the Discretionary Expenditure Policy.
Upon closing and event/order by charging a procurement card, UK Dining/Catering, The Hilary J. Boone Center and The Club At Spindletop Hall will forward/provide the department/cardholder with a copy of the receipt/paid invoice.
A separate invoice/register receipt will be provided for alcoholic beverages.
Documentation for the procurement card edits must include the purpose, the attendees and specific detailed description of the event along with the invoice/register receipts.
NO. Use of the Standard Procurement Card is specifically limited to these three providers and may not be used at alternative vendors for these services.
- UK Dining ukylive.campusdish.com 859-257-2220
- The Club at UK's Spindletop Hall, www.spindletophall.org (859) 255-2777
- The Hilary J. Boone Center www.uky.edu/BooneCenter (859) 257-4322
Procurement Card Editing Questions
Edits should be completed daily but no less frequently than on a weekly basis.
The Mass Deletion schedule can be located on Accounts Payable web site here.
Using screen zfi_procard_detail in SAP, you would need to type in the P number, select the appropriate date range, and all check boxes for different types of report details. Once your list of transactions appears, click on the box to the left of the transaction ID that you are inquiring about. At the bottom of all of your transactions, four icons will be displayed for the types of report details. If you are looking for airfare information, click on the airplane icon. If you are looking for FedEx tracking numbers, click on the Question mark icon. If additional information is required, send an email to the Procurement Card Administrator at email@example.com for transaction inquiries.