Instructors and Designated TAs and RAs

Why Academic Alert?

While the Provost Retention Group recommended that the University implement "an early warning program that identifies at-risk students prior to enrollment, identifies those who become at-risk at various points during the critical first year, and ensures follow up with intrusive interventions by academic advising professionals (Provost Retention Group Initial Report, p.33)," the Office of Retention & Student Success decisively changed the name from "Early Alert System" to "Academic Alert System" in February 2008. Why? The mission of the alert system is to intrusively intervene with advising measures, for at-risk students, once they've been identified by their instructors or residence life directors; however, we strongly want to move away from any notions that these measures are instigated and carried through in early points in the semester, alone. While we encourage an expedient alert once at-risk behaviors arise, the process of alerting and advising is for the duration of a student's enrolment at UK. So, an alert that arrives after midterm in a fall semester may be a very good indication that the student does not intend to return in the spring. This alert is as important as an alert that arrives three weeks into the semester. In fact, more intrusive and multiple measures will probably be needed in this instance. Likewise, while we do emphasize concentrated measures targeted at our freshman cohort, alerts for sophomores, junior, seniors, and even graduate students must be treated with equal importance and intervention. We believe that Academic Alert captures these measures far more accurately; hence, our name change!

Click here to submit an Online Academic Alert Form.

Academic Alert Referral Spreadsheet Template (please complete this if you have more than 5 students to refer at once):

Academic Alert Referral Spreadsheet for more than 5 referrals at once
Save the file to your computer and send the completed file as an attachment to: early.alert@uky.edu

Academic Advisors

Once you have been contacted by the Academic Alert Team about a student, please contact the student to make an appointment. Once you have met with the student, please record your contact using the following online form:

Form for Advisor to complete after meeting student: Advisor-Student Meeting Form

For more than five students, please submit the Meeting form for more than five students at once.