Financials Information (FI)


The Institutional Financial Data Service supports the data and software to meet legally or administratively required financial reporting needs.

Application Software: SAP        Number of Clients: 2172

Ultimate Goal:

Deliver timely and accurate financial data and information to appropriate individuals, performing University administrative functions, with complete data integrity and without ambiguity.

Institutional Financial Data Services:

  • Manages the financial system of record
  • Supports institutional internal and external administrative reporting
  • Includes all University funds and affiliated corporations
  • Provides data used as basis by BW for financial reporting
  • Includes $2.7 B in budget assisting campus to manage expenditure authority
  • Supports post-award financial management of $430 M grants
  • Is accessible by more than 2100 University users

Service Metrics

To ensure proper data quality is properly managed, we will continue analysis of the Goods-Receipt-Invoice-Receipt (GRIR) balances through a review of the outstanding Purchase Orders and Line Items by year. The metric represents the extent to which all involved parties (departments, Accounts Payable, Purchasing) are resolving issues with purchase order receiving, payment, and recording accounting entries. Note: All service metrics are measured on a monthly basis.

Service metrix chart

End-users should refer to this page for FI documentation, updates and reminders, and information on post-Phase One developments.

News To Use GM BW Web and BEX Reports Outage

The Grants Management reports on BW Web and BEX will not be available after 5:00 Friday, August 27. The BI team will be fixing about 200 grants where sponsored class E639305 Hazardous Waste Services appears in the incorrect budget category. In order to do this all grants information will be affected. Individuals should not run any GM reports after 5:00 pm today or they will risk getting invalid data. The data is expected to be available Monday, August 30 for reporting and the reload should not affect any saved views. Read more...

Employee Printed Pay Statement Opt Out

Make this month your last paper copy and 'Go Green'. Visit myUK Employee Self Service to opt out of getting a printed copy of your pay stub.

FY2007-08 Closing
Complete Closing Schedule
Purchasing Cut-off Dates

Procurement Card Help & Support
Procurement Card Manuals
Procurement Card Questions

Position Budget Control
Excluding PBC from Cost Share Reports doc download


Page updated: 5/8/2012

859-218-HELP (859-218-4357)