FI Support Matrix

Departments	Answer questions regarding financial accounting entries (first point of contact) Supporting documentation Financial inquiries Payment inquiries
Payroll 257-3946	Answers questions and make adjustments as required for the following processes: Remuneration statement does not show up after payroll trial run Paycheck Calculations including Retro Payroll Cost Distribution Tax Calculations or Issues W4 K4 EIC FICA Local Taxes Taxable Benefits Pay Entry Additional Payments Recurring Payments Terminal Leave Payouts Deductions: United Way Bonds Garnishments/Court-ordered deductions Claims Direct Deposit Void/Replacement Pay Checks Employees should first contact their department and the department should contact Payroll. Time Entry CAT2 CATS_APPR_LITE ZCAT6 CATS_DA Leave of Absence FML Reports: Wage Type Reporter Remuneration Statement ZCCWBS – Cost Distribution ZCOSOBJ – Employee Cost Distribution Objects Planned Working Time Employee Locked: Payroll Status Non-resident Alien Issues Social Security Issues/More than 1 Person ID
Accounts Payable 257-1402	Answers questions and makes adjustments as required on DAVs DAV payments Answers questions regarding Vendors Vendor payments Credit memos Answers questions regarding tax or miscellaneous payments Payments eligible for tax reporting Payments for Honorarium, Independent Contractor, Consultant, Guest Speaker, etc. 1099-MISC tax information Non-resident Alien payments not in Payroll system Answers questions and makes adjustments as required on travel Allowable travel reimbursements Compiling travel documents Rates for meals in high and low rate areas Mileage reimbursement rates Reimbursement amounts for international per diem rates Answers questions on records retention Records retention and retrieval Transfer of permanent University records to storage facilities Assistance with storage of non-permanent records Destruction of non-permanent records Alterations in records retention and destruction schedule
General Accounting 257-8889	Maintains GL Account master data Maintains cost center master data Answers questions related to checks Contact person Stop payments Voided checks Answers questions and inquiries regarding year-end accruals Answers general inquiries on cost objects Obtains copies of “GA” supporting general ledger documents For Reference type GA
Plant Assets 257-8638	Capitalization Policy Annual inventories required for space, equipment, and vehicles Maintains equipment master data Transfer capital equipment Sale of equipment Trade-in of equipment Record of lost or stolen equipment Record of issue/replacement of eBARS equipment tags Maintains vehicle master data Fleet number Vehicle license Transfer of vehicle Trade-in of vehicle Vehicle auction Maintains facilities master data Record of Issue/replacement of eBARS door tags Room changes Building numbers
Endowment Services 257-7394	Answers questions and makes adjustments as required for the following processes: Master data changes for endowment accounts Monthly charges on ledger sheets Estimate of spendable income for endowment-supported accounts Spending rate or management fee inquiries
Treasury Services 257-1983	Answers questions and makes adjustments as required for the following processes: Cash/check transmittals Wire transfers Credit card transactions Imprest cash accounts Banking supplies Foreign checks
Sponsored Projects Accounting 257-3662	Establishes new WBS elements Maintains the chart of accounts for sponsored projects and student financial aid Processes all budget revisions and attribute changes to WBS Elements Prepares and submits internal and external financial reports Prepares and submits invoices to sponsors Processes sponsor payments Prepares Letter of Credit reimbursement requests Prepares quarterly Letter of Credit reconciliation reports Reviews all departmental cash transmittals depositing funds to WBS Elements Maintains Accounts Receivable Reviews, provides guidance and monitors all cost transfers to and from WBS Elements Prepares the University of Kentucky Facilities and Administrative Proposal Negotiates with the Department of Health and Human Services to establish the Facilities and Administrative Cost Rate Processes DOE forms Answers questions and inquiries related to Faculty Effort System Collects and reports cost share obligations to sponsors as required Answers questions and provides guidance on management of cost share cost center Reviews, monitors and approves Service and Recharge Center rate applications and charges Prepares Annual A-133 Audit of Federal Expenditures Assists with Financial Audits/Reviews from sponsoring agencies or their contractors
SAP/IRIS Project Team	Supports all of the above functions Transfers knowledge to the central offices Revises processes, if consistent errors are identified Provides training sessions for users Maintains FI User Manual

Updated: 5/3/2012

859-218-HELP (859-218-4357) helpdesk@uky.edu