Google Apps for Education Available for UK Students & Employees

POSTED: AUGUST 7, 2013

Google is currently offering educational institutions hosting for email, calendars, and other productivity tools through Google Apps for Education, an integrated communication and collaboration solution. This product enables UK to provide students and employees with UK-branded, advertising-free access to a variety of popular cloud-based tools at a low cost to the university. All current employees and students can create an UK Google Apps account.

Google Apps may be used only for materials and information not covered by HIPAA, FERPA, PHI or other similar regulations. Because of these regulations, UK employees are highly encouraged to continue using UK-hosted systems, including Microsoft Exchange and SharePoint, for university email and collaborative activities. Google Apps will not replace these UK-hosted systems and is simply being offered as an additional technology option for working with non-protected information. Please contact your security liaison or college/department IT representative for more information.

Departments with student employees who work with materials and information covered by HIPAA, FERPA, PHI or other similar regulations may request university-hosted Exchange accounts for those employees. For more information or to request an Exchange account for a student employee, contact the UKIT Service Desk.

At this time the agreement between the University of Kentucky and Google provides access to the core services: Email, Calendar, Contacts, Talk, Drive/Docs, and Sites. Access to additional services may be available but these services are not covered by the standard terms of service agreement between the University of Kentucky and Google. Users will be prompted to individually accept the Terms of Service for any services not covered under the core services agreement. Examples of such services include: Google Plus, Blogger, Google Voice, Picasa Web Albums, YouTube, Google Code, and Google Webmaster Tools. More information regarding the terms and conditions of these additional services can be located on the UK Google Apps Usage page UK Google Apps Usage page. Access to Google Plus, including Google Circles, Hangouts, etc. was added as an available service in the summer of 2013.

Users who wish to access other Google Apps may do so by creating a regular, non-UK Google account. Because Google Apps for Education is a hosted solution, support is provided by the vendor. To access support documentation, visit Google Support.

For help signing up for a UK Google App account please follow the steps in the Email Setup Guides.

859-218-HELP (859-218-4357) 218help@uky.edu