Faculty Instructions for Accommodated Test Proctoring Services
DRC Accommodated Testing procedures have been changed to reflect safety protocols for COVID-19. Please follow this link for updated procedures.
Guidance to Faculty Seeking to Schedule an Examination
The DRC’s Accommodated Testing Service is considered the backup plan.
If the student’s accommodations can be met in the department we ask that you please do so (it is not the student’s choice to take the exam in the department or the DRC).
General Procedure Summary
- A student registers with the DRC office
- A student receives a letter of accommodation from the DRC office
- A student provides their letter of accommodation to their instructor. When requesting exam accommodations, a student should provide reasonable notice to their instructor*, (7 days’ notice or more before a coming exam/quiz date). *Accommodations can be requested throughout the semester
- Student and instructor then discuss accommodation needs and how to meet testing accommodations within the office or department
- If exam accommodations cannot be met in the office or department, the instructor can submit requests to the DRC office for assistance 7 days or more before a coming exam/quiz date
- (If through the DRC) the exam will be scheduled by the DRC staff and details will be posted online for instructor and student to view, as soon as details are complete
- The instructor is to submit the exam by 12:00 pm (noon) the business day before a scheduled exam (exams for Monday- should be delivered on the Friday before, this includes passwords and paper copies)
- The completed exam is to be picked up during DRC office hours by the instructor or who they designate
DRC office is open
M-F 8:00 am to 4:30 pm (exams can be given outside these hours M-F, but the office will not be open)
Requests to schedule an exam should be submitted to the DRC 7 days or more before a coming exam date. Early requests are appreciated and all semester exam dates, including the final date, can be submitted at once. Late requests will be processed upon receipt and will be scheduled as the DRC’s resources allow.
Students should provide their accommodation letter to their instructors as early as possible with reasonable notice and discuss making arrangements within their instructor’s office or department. If the student’s accommodations can be met in the department we ask that you please do so (it is not the student’s choice where to take the exam, as long as their accommodations can be met). The DRC’s Accommodated Testing Service is considered the backup plan. If you need assistance in understanding a student’s accommodations, please contact our office 859-257-2754.
Test proctoring is available through the DRC by completing the online Accommodated Test Proctoring Service request form. Guidance regarding the utilization of this services by faculty is provided in this video link.
A list of the students we have received requests for can be accessed through the following link: DRC Requests Received
The DRC asks to receive exams/quizzes no later than 12:00 PM (noon) the business day before the scheduled exam (this includes passwords and paper copies).
The current DRC Exam Schedule will be posted 3-4 days prior to the scheduled exam for the instructor and student to review. The student is advised to check the schedule the night before their exam to see if any changes have occurred.
The current exam schedule can be accessed by
Clicking here: UK DRC Accommodated Exam Schedule
Through the DRC’s homepage: http://www.uky.edu/DisabilityResourceCenter/
At the bottom of the homepage, in the black box, click on the link “View the Current Examination Schedule”.
Exam Pick Up
Completed exams will be available for the instructor, or whom they designate, to pick up the working day after the scheduled exam. The DRC office is open M-F 8:00 am to 4:30 pm.
When a student does not show up for their scheduled examination, the faculty member will be notified by email. Should the faculty allow the student to take a make-up examination and it cannot be administered in the department, the Accommodated Test Proctoring Center can rebook as DRC resources allow.
Students receiving testing accommodations have the responsibility of honest‚ ethical test taking behavior and of maintaining the integrity of the test. Cheating will not be tolerated and Disability Resource Staff are required to report any suspicious behavior by the student to the faculty. Students utilizing the Accommodated Testing Services will be monitored either in person or through the DRC camera monitoring system. All testing activities in the Accommodated Testing Services area are digitally recorded and can be used by the University in test integrity investigations. Disciplinary action will be at the discretion of the faculty.
DRC staff are available to speak on a wide variety of topics related to the disability experience in the academic and campus community. We are available for staff or faculty meetings, college meetings, trainings, brown bags, etc.and can accommodate a wide range of time availability. Potential presentation topics are:
- Orientation to DRC Services
- Universal Design Instruction Strategies
- Accommodations in the Higher Education Setting
- Disability Culture and Etiquette
- Compensatory Strategies
If you have an informational need, but don't see it listed here, please feel free to contact the DRC to determine whether we can develop a specialized training for you or your group.