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Guidance to Faculty Seeking to Schedule an Examination
If accommodation arrangements cannot be made within the academic department, a request can be submitted by the instructor to the DRC Accommodated Test Proctoring Service.
To be eligible for the testing accommodations, students must present a valid Letter of Accommodation (LOA) for the current academic year. Students are instructed to provide this letter to faculty at the beginning of the semester or at least a minimum of seven working days before the examination. Requests for semester examinations through the DRC proctoring services must be made seven working days in advance and contingent upon available space. Requests to schedule a Final Examination through the DRC must be submitted no later than close of business on the Friday that is 2 weeks prior to finals week.
- The exam time and location will be determined by DRC exam coordinator based on the availability of testing space and proctors.
- Check the online schedule for the details of the exam(s) 1-2 days before the scheduled exam. Exam schedules will be posted on the homepage of our website as soon as they are complete for the student and instructor to view. Please share the below information with your student(s).
Students/Instructors should view the UK DRC Accommodated Exam Schedule 1-2 days before an upcoming exam date at the following link: Click here.
- Faculty must deliver the exams to the DRC office by 12:00 pm (noon) the day prior to the scheduled exam. Exams can be delivered by email, fax, or hand delivery.
- Completed exams are to be picked up by the instructor, or whom they designate, the day after the scheduled exam at the DRC office between 8 am-5 pm Monday through Friday.
Again, please note that scheduling exams through the DRC exam service is optional; thus, academic departments who have the resources to provide accommodated exams are encouraged to do so.
Throughout the semester we recommended that students confirm with their faculty prior to each exam/quiz their accommodations and arrangements. Prior to the day of the exam, the DRC office suggests that the instructor detail all exam arrangements to the student in writing (re: email) and ask that the student reply to confirm those arrangements. If you have any questions about how to meet any accommodations please contact the DRC.
When a student does not show up for their scheduled examination, the faculty member will be notified. Should the faculty allow the student to take a make-up examination and it cannot be administered in the department, the Accommodated Test Proctoring Center can rebook if there are space and proctors available.
In the event a student is observed to be acting in a manner which is determined by DRC staff that unethical testing behavior on the examination may have occurred, the test documents and materials will be collected and the student will be asked to leave the testing area. The faculty will be informed of the incident.
Exams/quizzes will be ready for faculty, or their designee, to pick up the next work day after the student completes the test. Because of volume this time period may increase during finals and mid terms.
Suggested Academic Ombudsman Accommodation Language for Course Syllabus
"Accommodations Due to Disability
If you have a documented disability that requires academic accommodations, please see me as soon as possible during scheduled office hours. In order to receive accommodations in this course, you must provide me with a Letter of Accommodation from the Disability Resource Center (DRC). The DRC coordinates campus disability services available to students with disabilities. It is located on the corner of Rose Street and Huguelet Drive in the Multidisciplinary Science Building, Suite 407. You can reach them via phone at (859) 257-2754 and via email at firstname.lastname@example.org. Their web address is http://www.uky.edu/DisabilityResourceCenter."
DRC staff are available to speak on a wide variety of topics related to the disability experience in the academic and campus community. We are available for staff or faculty meetings, college meetings, trainings, brown bags, etc.and can accommodate a wide range of time availability. Potential presentation topics are:
- Orientation to DRC Services
- Universal Design Instruction Strategies
- Accommodations in the Higher Education Setting
- Disability Culture and Etiquette
- Compensatory Strategies
If you have an informational need, but don't see it listed here, please feel free to contact the DRC to determine whether we can develop a specialized training for you or your group.