Purchasing Division

Central Purchasing
Contact Information

322 Peterson Service Bldg.
411 S Limestone
Lexington, KY 40506-0005

Phone: 859 257-9100
Fax: 859-257-1951

Welcome to the Purchasing Division

The mission of the Purchasing Division (including Central Purchasing, Hospital Purchasing, and Capital Construction Procurement) is to provide service and support, in a legal and professional manner, to purchase quality goods and services at the best value to the University Community.

Purchasing News

Strengthening Your Department's Processes and Reducing Fraud

University Financial Services and the UK Purchasing Division have partnered with UK Internal Audit to conduct a brief survey of UK small departments/units regarding business practices. If you receive the UK Business Improvement Survey in your inbox, we ask that you take a few inutes to answer the questions and submit your responses by November 17, 2017.

Effective August 7, College of Medicine (COM) Shoppers will utilize the Steelcase e-catalog for all purchases of Steelcase furniture. Procurement card will no longer be permitted after this date. Email Susan Durham (sdurham@oriusa.com) or UKSupport@oriusa.com for quotes. Utilize the Retrieve Quotes tool on the SRM e-catalog to purchase items in your Shopping Cart. Step-by-step instructions are available on this website.

OfficeMax/Office Depot has a new sales account representative for the University of Kentucky. Contact Keith Hughes, email keith.hughes@officedepot.com for questions or assistance with ordering office supplies.

Purchasing has issued a newsletter for July with information on the new Chief Procurement Officer, procurement role combinations, OfficeMax/Office Depot Employee Discount Purchase Card, procurement help/reference cards, and more. Previous newsletters continue to be available below:

April 2017
January 2017
October 2016
July 2016
April 2016
January 2016
October 2015
July 2015
April 2015

**Vendor Fraud Alert - The Purchasing Division wants to alert vendors to active email scams involving quotation requests and issue of purchase orders that impersonate originating from the University, but are actually fraudulent in nature. Please review our Vendor Fraud Notice to learn more and how to recognize fraudulent purchase order activity. The notice includes tips on what to do if you suspect you are target of fraudulent transactions.

A new document is available for Frequently Asked Questions (FAQs) for procurement-related activities associated with fiscal year-end closing.

Also, a comprehensive document with information on the Employee Vendor Number (8nnnnn) requirement is available. It includes updated information and FAQs for the most commonly posed questions regarding Employee Vendor Numbers.

New e-catalogs are currently in development for use with SRM Shopping. When loaded to the Add Item menu, Shoppers will be able to make all purchases from B & H Photo, Roche Diagnostics, and Bio-Rad using Shopping Carts. The e-catalogs are scheduled for completion in summer 2017. Once the e-catalogs are loaded, all purchases for the above suppliers will be via SRM Shopping Carts and restricted from procurement card. Updates will be made available via Purchasing home page and LISTSERV news.

To enroll to the Purchasing listserv and receive procurement-related news and updates, send e-mail to LISTSERV@lsv.uky.edu with the following text in the message body. The subject line should be blank as well as the rest of the body of the email.

subscribe UKPURCHNEWS Yourfirstname Yourlastname

We would appreciate your input on the website; please e-mail comments to the purchasing webmaster.