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Annual Budget Conference

FY 2021 – 2022

Committee: Appropriations & Revenue 

Chair: Shaila Zaman, Treasurer 

Director of Finance:  

Deadline for Submissions: Thursday, March 11, 2021, at 11:59 p.m. EST 

Conference Dates: Monday, March 15, 2021 & Tuesday, March 16, 2021 at 5:00 p.m. EST 

Every Spring, the Graduate Student Congress (GSC) Appropriations & Revenue (A&R) Committee is tasked with creating a budget for the following academic year.  As part of this process, all GSC Committee Chairs are required to submit a budget report for the current academic year, and a budget proposal for the next academic year. Other GSC members, including the leadership team, Representatives, and all our constituents, are also invited to submit budget proposals for the next academic year. Let us know if you have an idea for a new GSC initiative, program, or event! At the budget conference, submitters will have the opportunity to justify their proposals. After the budget conference, the A&R Committee will reconvene to finalize the proposed budget so it can be submitted for approval by the entire GSC Congressional Body at the April General Assembly meeting as a regular by-law. 

Instructions for GSC Committee Chairs ONLY 

If you are a GSC Committee Chair, please read this set of instructions. If you are a GSC Leadership Team member, Representative, or constituent, please scroll down to the “Instructions for Everybody Else.” 

Budget Report 

  1. Type your committee’s name on "Committee/Representative Name” line. 
  2. Type “2020 – 2021” on the "Fiscal Year” line. 
  3. In the first column of the budget report form (page 1), list the initiatives, programs, or events completed (or to be completed) by your committee during the current academic year. 
  4. In the second column, indicate more specifically the item(s) or service(s) that were purchased. 
  5. In the third column, indicate how much money the committee initially allocated for this initiative, program, or event. 
  6. In the fourth column, indicate how much money the committee actually spent on this initiative, program, or event. 
  7. In the fifth column, indicate whether the committee was over (“O”) or under (“U”) budget for this initiative, program, or event. 
  8. In the last column, provide any additional details or comments about the committee’s expenses for this initiative, program, or event. If you need more space, you can continue your comments on page three (3) of the budget report/proposal form. 

Budget Proposal 

  1. Type “2021 – 2022” on the “Fiscal Year” line. 
  2. In the first column of the budget proposal form (page 2), list the initiatives, programs, or events proposed by your committee for the next academic year. 
  3. In the second column, indicate whether this initiative, program, or event is new or not for the committee. 
  4. In the third column, indicate more specifically the item(s) or service(s) to be purchased. 
  5. In the fourth column, indicate how much money the committee proposes is needed to successfully execute this initiative, program, or event. 
  6. In the last column, provide additional details or justification for the committee’s expected expenses for each of the proposed initiatives, programs, or events. If you need more space, you can continue your justification on page three (3) of the budget report/proposal form. 

Guidelines 

  1. It is highly recommended that you download the budget report and proposal form to your computer and save as a PDF before you edit the document. As a UK student, you have access to Adobe Acrobat for free through UK Downloads. 
  2. Save the PDF using the following naming structure before you upload it to the submission form: “CommitteeName_BudgetProposal_FY2021-2022.” For example, the Awards Committee budget report and proposal form should be titled “AwardsCommittee_BudgetProposal_FY2021-2022". 
  3. Since we don’t know yet whether UK will be operating fully in-person next year or not, please consider proposing options for both an “in-person” experience and an “online” or “hybrid” experience. While it will be up to next year’s Executive Board on whether to host in-person GSC events, this year’s A&R Committee is doing its due diligence to try and prepare for both scenarios. 

Example Committee Budget Report & Proposal 

Instructions for Everybody Else  

(including Leadership Team members, Representatives, and constituents) 

If you are a Leadership Team member, Representative, or constituent, please read this set of instructions. If you are a GSC Committee Chair, please scroll up to the “Instructions for GSC Committee Chairs ONLY.” 

Initiative, Program, or Event Proposals 

  1. Type your full name on the “Committee/Representative Name” line. 
  2. IGNORE THE REST OF THE FIRST PAGE OF THE BUDGET REPORT/PROPOSAL FORM. 
  3. On the second page, type “2021 – 2022” on the “Fiscal Year” line. 
  4. In the first column of the budget proposal form (page 2), list the initiatives, programs, or events you would like to propose for the next academic year. 
  5. In the second column, indicate whether this initiative, program, or event is new or not for the GSC. 
  6. In the third column, indicate more specifically the item(s) or service(s) to be purchased. 
  7. In the fourth column, indicate how much money you propose is needed to successfully execute this initiative, program, or event. 
  8. In the last column, provide additional details or justification for your expected expenses for each of the proposed initiatives, programs, or events. If you need more space, you can continue your justification on page three (3) of the budget report/proposal form. 

Guidelines 

  1. It is highly recommended that you download the budget report and proposal form to your computer and save as a PDF before you edit the document. As a UK student, you have access to Adobe Acrobat for free through UK Downloads. 
  2. Save the PDF using the following naming structure before you upload it to the submission form: “LastName_BudgetProposal_FY2021-2022.” For example, Jane Doe’s budget report and proposal form should be titled “Doe_BudgetProposal_FY2021-2022". 
  3. Since we don’t know yet whether UK will be operating fully in-person next year or not, please consider proposing options for both an “in-person” experience and an “online” or “hybrid” experience. While it will be up to next year’s Executive Board on whether to host in-person GSC events, this year’s A&R Committee is doing its due diligence to try and prepare for both scenarios. 

Example Individual Proposal 

Download the Budget Report & Proposal Form Here 

Submission Form 

Budget Conference Schedule 

Each submitter will be allowed to sign up for a slot at the budget conference, during which they will have the opportunity to directly address members of the Appropriations & Revenue Committee and further justify their proposals. Submitters are not required to attend the budget conference, but attendance is highly encouraged. 

Monday, March 15, 2021, from 5:00 p.m. to 6:00 p.m. EST 

TBD 

Tuesday, March 16, 2021, from 5:00 p.m. to 6:00 p.m. EST 

TBD