Committee (Co-)Chair Elections

2021 – 2022 

Following the March General Assembly meeting, the following committees are required meet to elect the committee (Co-)Chair(s) for the following year: 

Responsibilities of Committee (Co-)Chair(s) (~ 4 hours a week) 

  • Call and hold at least one (1) committee meeting each month. 
  • Communicate updates and progress of the committee no less than once (1) a month to the Chief of Staff and Operations. 
  • Record attendance at each committee meeting and report that attendance to the Chief of Staff and Operations. 
  • May restrict voting at committee meetings, as necessary, to either: 
    • GSC Representatives that have previously attended committee meetings during the academic year; or 
    • all official Representatives of the GSC. 
  • Record minutes at every committee meeting and distribute to the committee members and Chief of Staff and Operations. 
  • Prepare reminders about committee meetings and other major committee events. 
  • Coordinate with the GSC Secretary to advertise committee programs and events. 
  • Submit a complete written summary to the GSC Secretary within two (2) weeks following the completion of a committee program or event. 
  • Coordinate with the GSC Treasurer to manage the committee’s funds. 
  • Submit all committee purchase requests to the GSC Treasurer for approval. 
  • Submit a purchase expense report to the GSC Treasurer within one (1) week of any purchase made on behalf of the committee. 
  • Have the authority to consider a Representative to fail to be “In Good Standing” with their committee, the criteria for which is left to the discretion of the committee (Co-)Chair(s). 
  • Report Representatives who are no longer “In Good Standing” to the Chief of Staff and Operations. 

Committee (Co-)Chair(s) Election Process 

Committee (Co-)Chair Elections occur within each of the individual committees. Committee (Co-)Chair(s) are responsible for facilitating this process, in partnership with the Chief of Staff and Operations. Nominations should be accepted in March, and the election should happen in April, so new committee (Co-)Chairs can transition into power by May. Self- and other nominations are accepted. For self-nominations, interested individuals should submit a cover letter to the current committee (Co-)Chair(s) by that committee’s nomination deadline. For other nominations, interested individuals should send an email to current committee chair with the name and contact information of the person to be nominated, along with a justification for that person's nomination by the committee’s nomination deadline. The (Co-)Chair(s) of that committee will then contact the nominated individual to ask if they would like to accept or decline their nomination for a (Co-)Chair position. If the nominated individual accepts, then they will be asked to submit a cover letter to the current committee (Co-)Chair by the committee’s nomination deadline. If the nominated individual declines, then their name will be removed from consideration for a (Co-)Chair position. 

At the April committee meeting during which the election is held, nominees will have a final chance to confirm their nomination and speak as a candidate before the eligible voting members of the committee cast their vote via secret ballot. If a nominee wishes to be considered for a (Co-)Chair position but cannot be present at the April committee meeting to formally accept their candidacy, a statement written by the nominee can be read aloud instead, or the nominee can pre-record a short video message. The Chief of Staff and Operations is responsible for overseeing the (Co-)Chair elections process at these meetings. 

Cover Letter 

What is a cover letter? 

A one-page letter to search committee members in which you (a) express your interest in the job or position; (b) introduce yourself as a potential candidate; (c) highlight your résumé or CV; and (d) demonstrate your writing skills. 

How do you write a cover letter? 

  • Focus the “big picture,” or how you want to be perceived. Make sure you are highlighting the appropriate skills and characteristics for the position and organization. 
  • Be positive and upbeat. Don't voice reservations about your qualifications or personality and show enthusiasm and passion for the work you want to do. 
  • Paint a picture. Add details, numbers, and statistics to illustrate your abilities and work ethic. 
  • Include soft skills, like teamwork, leadership, and communication. Organizations want to know who you are and how you will fit in, and this is your chance to tell them. 
  • Match yourself to the organization’s needs. You won’t be able to repeat everything on your résumé or CV, so pick out your most important and impressive points and expand on them. 
  • Use the language, style, and keywords of your audience. Reflect the organization’s style but be wary of adding any jargon of your own to theirs. 
  • Don’t write a cover letter at the last minute. Invest time in researching the organization, as well as planning, brainstorming, editing, and revising a strong letter. 

What does a cover letter look like? 

Where and how to submit your cover letter? 

To nominate yourself for an (Co-)Chair position, email a PDF copy of your cover letter to the current committee (Co-)Chair(s) by the committee’s nomination deadline. You can find a list of current committee (Co-)Chair(s) and their email address(es) on the GSC Leadership Team webpage.

How will the cover letter be used? 

A PDF copy of each candidate’s cover letter will be embedded into the agenda for the April committee meeting so eligible voting committee members can view candidate’s qualifications before and during the election.