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Create Position

Description



Post

Job



Review

Applicants



Interview

& Select



Hiring

Proposal



Request

PES



New Hire

on Payroll


Create and Post a New Position Description:



  1. Log into the system and select your Department role- Position Coordinator, Supervisor, or Budget Officer (on the Position Management side of the system)

  2. Select "Staff” category listed under the Position Description menu/tab

  3. Select  in the upper right-hand corner and select the option of "New Position Description

  4. Enter your desired Job Title once you have selected the above option

    * Please note: You may also clone your position using one of the other positions you have access to in the system which are located at the bottom of the page.  To clone a position, select the radio button next to the position you would like to create from and then proceed to step 5.

  5. Select appropriate department for which this position will be assigned

  6. Select  in the upper right-hand corner

  7. Complete all information on the General Information section

  8. Click  to add the Major Job Responsibilities (MJR’s) and Job Summary on the Major Job Responsibilities section

    * To add MJR’s, click on Add Responsibilities Entry. You will need to select this button for each MJR.

  9. Click  to add Posting Specific Questions you would like to use to assist in screening applicants

    * For instructions on adding questions, use the Quick Guide for Posting Specific Questions.

  10. Click  to complete all information on the Position Qualifications section

  11. Click  to complete all information on the Position Requirements section

    * For question 7.1: Supervision Details, please click the ​ to add details for each position supervised.

  12. Click  to view the Direct Supervisor’s position on the Direct Supervisor Select section. This information is automatically updated and requires no action.

  13. Click  to add documents in the Position Documents section

  14. Click  to review Summary to ensure necessary posting information is included

  15. Select . Based on your access, you will have one of the following options:

    1. Position Coordinator – “Send to Supervisor” OR “Send to Budget Officer"

    2. Supervisor – “Send to Budget Officer

    3. Budget Officer – “Return to Position Coordinator”, “Return to Supervisor”, “Send to Dean/Director”, “Send to EVP/Provost”, OR “Sent to Compensation

  16. Select a Compensation User and then click  to finalize the status change

  17. A green heading will appear if your position description was successfully submitted to the next level.


View this page as a PDF Quick Guide »



Modify (Re-Evaluate) and Post a Position Description:



  1.  Log into the system and select your Department role – Position Coordinator, Supervisor, or Budget Officer (on the Position Management side of the system)

  2. Select “Staff” category listed under the Position Description menu/tab

  3. Locate the position you would like to update/re-evaluate from the list of positions and click on the job title

  4. Select  in the upper right-hand corner and then click on  to begin your action

  5. Select one of the following actions from the Type of Action Requested drop-down:

    1. Update, no post

    2. Update, post

    3. Re-Evaluation, no post

    4. Re-Evaluation, post

  6. Click  to complete all information on the General Information section

  7. Click  to add the Major Job Responsibilities (MJR’s) and Job Summary on the Major Job Responsibilities section

    * To add MJR’s, click on . You will need to select this button for each MJR.

  8.  Click  to add Posting Specific Questions you would like to use to screen applicants

    * For instructions on adding questions, use the Quick Guide for Posting Specific Questions

  9. Click  to complete all information on the Position Qualifications section

  10. Click  to complete all information on the Position Requirements section

    * For question 7.1: Supervision Details, please click the  to add details for each position supervised

  11. Click  to view the Direct Supervisor’s position on the Direct Supervisor Selection section. This information is automatically updated and requires no action.

  12. Click  to add documents in the Position Documents section

  13. Click  to review the Summary to ensure necessary posting information is included

  14. Select .  Based on your access, you will proceed to one of the following options:

    1. Position Coordinator – “Send to Supervisor” OR “Send to Budget Officer

    2. Supervisor – “Send to Budget Officer

    3. Budget Officer – “Return to Position Coordinator”, “Return to Supervisor”, “Send to Dean/Director”, “Send to EVP/Provost”, “No Change to Position-Send to Employment”, OR “Sent to Compensation

  15. Select a Compensation User and then click  to finalize the status change. This will only be an option for Budget Officers.

  16. A green heading will appear if your position description was successfully submitted to the next level.


View this page as a PDF Quick Guide »