Staff Handbook

This staff handbook is here to help you become familiar with working at the University of Kentucky.

As a UK employee, you are responsible for staying up to date with these policies, procedures and practices that govern and affect your employment.

Your department may also have additional information you need to know that is unique to your area. Your supervisor can show you where to find this information.

Welcome to the University of Kentucky

These links will help you with information you'll need from your first day and beyond.

UK Bus
Transportation Services

Learn about our many commute options, where and how to park, and more.

Screenshot of UK's campus map page
Campus map

Need to find your way around campus? Use this interactive map!

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Tech help and access

You'll soon receive your linkblue ID. This will help you access many of our technology systems.

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Employee Self Service

Manage many aspects of your employment, including signing up for benefits and requesting time off.

Employee holding Wildcard ID
Wildcard ID

Your UK identification card with perks! Check with your supervisor on how to obtain your ID.

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Direct deposit and payroll

All UK employees are paid by direct deposit.

PNC logo and UKFCU logo
Our financial partners

Thinking about a new financial institution?

Insurance and Retirement

We offer you a wide range of benefits including insurance (health, dental, vision, life, etc.), flexible spending accounts, retirement savings plans and several additional insurance options.

Happy family of four in kitchen.
Benefits

Learn about all of the available benefits plans, including your eligibility.

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Anthem

Anthem administers our UK health insurance plans. See our health plans here.

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Retirement savings

Invest your matching and supplemental savings with Fidelity or TIAA.

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UK-HMO

The UK-HMO health insurance plan is available if you live in Central Kentucky.

Woman receiving dental exam.
UK Dental

UK Dental Care plans have no annual deductible and offer discounted fees on many UK Dentistry services.

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Additional insurance

We offer additional benefits through The MPM Group and MetLife, such as pet insurance or home and auto insurance.

Well-Being and Community

We know our University community is at its best when our well-being is a priority. We want this to be a place where we all can thrive.

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Community of Concern

We proactively address issues of concern and maintain the safety of all members of the UK community.

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Family Center | REFER

REFER is a professional therapy clinic available to assess individual and family needs.

Woman running on treadmill.
Health & Wellness

We offer one-on-one and group services to support your goals related to movement, nutrition and overall resilience.

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Training & Development

For your professional development, we provide opportunities for courses and certifications.

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UK Dentistry Services

UK Dentistry provides comprehensive, general and specialized dental treatments.

Group of children playing outdoors.
Work-Life

Work-Life helps you successfully manage your work and personal responsibilities, no matter your stage of life.

Safety

At the University of Kentucky, we have employees working 24 hours a day, 7 days a week, 365 days a year. And we are committed to maintaining a safe environment at all University locations.

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Environmental Health & Safety

We ensure our working conditions and campus environment are safe, healthful, clean and accessible.

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UK Police Department

UK Police promotes safety and security for all students, faculty, staff and visitors.

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VIP Center

Confidential services and support to students, faculty and staff affected by sexual and gender-based violence.

Policies and Compliance

University regulations and policies provide the framework for the University administration to comply with federal and state law, and to implement decisions by the Board of Trustees regarding the general administration and oversight of the University. It’s important to be familiar with these resources.

Smiling woman.
Employee Relations

Our team answers your questions on HR policies and more.

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Ethics and Compliance

Review our ethical principles and code of conduct, as well as how to report potential violations.

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HR Policies & Procedures

Our official standards and protocols we follow as University employees.

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Institutional Equity and Equal Opportunity

We promote an environment free of discrimination and inequity by addressing all reports.

Office of Federal Contract Compliance Programs logo
Pay Transparency Nondiscrimination Provision

We will not discriminate for inquiring about, discussing or disclosing pay.

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Records Retention

Records management is the legal responsibility of all UK employees.

Extinguished cigarette
Tobacco-Free UK

The University of Kentucky campus is completely tobacco-free.

Wildcat statue
University Regulations

This library serves as the official repository of all University-wide regulation and policy information.

Hiring Process and Onboarding New Employees

First impressions are powerful. Onboarding begins at the time of hire and ideally continues through an employee's first year of employment. It enables you to bring newly hired or transferred employees up to speed with the policies, processes, culture, expectations and day-to-day responsibilities of your department.

Supervisors, please use these resources as a framework to help onboard your new employees.