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We're improving STEPS time entry

We are working on improvements to time entry for STEPS employees. We are planning to implement new timekeeping systems for STEPS employees in phases beginning in February. 

Once these updates take effect, you will either use your areas Kronos timekeeping system, or you will enter your working hours in Fieldglass, a new system accessible through myUK, depending on where you work. Below, you'll find information about how these new time entry systems will work specific to your type of STEPS position. Please take some time to familiarize yourself with these new system. If you have any questions, please call Ellen Weisenhorn at (859) 257-9543 or email ellen.weisenhorn@uky.edu.

Campus Kronos users

If you work in a campus area where you use the Kronos timekeeping system, you'll only use Kronos to record your working time.

UK HealthCare Kronos users

If you work in a UK HealthCare area that uses the Kronos timekeeping system, you'll only use Kronos to record your working time.

Online time entry users

If you are a campus STEPS employee in an area where you do not use Kronos, you'll enter your time online in Fieldglass, a new system accessible through myUK. You'll also use this method if you have multiple STEPS assignments (including UK HealthCare assignments) or if you work in the College of Medicine basic sciences areas. 

Campus Kronos users

If you are a STEPS employee in a campus area that uses the Kronos timekeeping system, you will record your working hours with Kronos. You will only need to clock in and out using Kronos each time you start and stop working. To get access to Kronos or make corrections to your time, please contact your direct supervisor.

Submitting corrections

If you need to submit any corrections to working hours, you can use these forms. You must submit any revisions by 10 a.m. on the Monday following the end of the pay period. Please submit these forms to TempEmpTimesheets@uky.edu.

Submit revisions with a shift differential

Submit revisions without a shift differential
 

Kronos Employee Guide

View this guide to using Kronos to record your working hours.

UK HealthCare Kronos users

If you are a STEPS employee in a UK HealthCare area that uses the Kronos timekeeping system, you will use Kronos to enter your working time. You will only need to clock in and out using Kronos each day. To get access to Kronos or make corrections to your time, please contact your direct supervisor.

 

Submitting corrections

If you need to submit any corrections to working hours, you can use these forms. You must submit any revisions by 10 a.m. on the Monday following the end of the pay period. Please submit these forms to TempEmpTimesheets@uky.edu.

Submit revisions with a shift differential

Submit revisions without a shift differential
 

Kronos web and mobile

If you don't use a time clock to clock in and out each time you start and stop working, you can also use the Kronos mobile app or website to enter your working time.

UK HealthCare Kronos FAQs

For employees

For managers and supervisors

Online time entry users

If you are a campus STEPS employee in an area where you do not use the Kronos timekeeping system, you will enter your time online through a new timekeeping system called Fieldglass, accessible through myUK. Rather than filling out a paper time sheet, you will log in to myUK and find STEPS time entry in Employee Self Service.

If you have multiple assignments, this is the time entry system you will use.

STEPS employees

When we transition away from paper time sheets starting with the pay period that begins February 28, you will instead use a new online time entry system called Fieldglass, accessible through myUK.

When this change takes effect, you will receive an email with instructions on how to set up your new user account. These video tutorials will help you with navigating the new online time entry system.

Resetting your password

This video shows you how to reset your password before using Fieldglass for the first time, or if you have forgotten your password and need to reset it.

Basic time entry

This video takes you through the basics of online time entry.

 

Entering time for multiple cost centers

If your STEPS position is funded by multiple cost centers, this video shows you how to enter working time and divide it among multiple cost centers.

 

Enter time for multiple STEPS assignments

If you have more than one STEPS assignment, this video shows you how to enter working time for each assignment.


Navigating the online time entry system

This video shows you how to navigate through our online time entry system.

 

STEPS supervisors

If you're a supervisor, below are video tutorials on how you will approve working time through the STEPS online time entry system in myUK. It's different than the online time approval for regular employees.

After these changes take effect, you will receive an email with instructions on how to set up your new user account.

Registering your Fieldglass account

This video will show you how to create your Fieldglass account before using the system for the first time. You will receive an email from fieldglass@fieldglass.net with a unique registration code.


Time approval for supervisors

This video shows you how to approve hours for STEPS employees.

 

Allowing others to approve time on your behalf

This video shows you how to set up a proxy so someone else may approve time for you.