STEPS time entry

STEPS employees will be automatically set up with web access which will allow for time entry while working remotely. However, you will need to work with your supervisor to ensure this is appropriate for your position.

You will automatically have access to all Kronos time clocks near your work area. You should work with your supervisor to identify the time clocks that are most appropriate.

To access Kronos time clocks, you will need a valid UK HealthCare badge or WildCard. If you do not have one, please work with your supervisor to obtain one from the UK HealthCare WildCard ID Office. The office is located in Chandler Hospital, room A.00.807. You can also contact the office at (859) 323-2356 or email SecurityIDbadges@uky.edu

You and your supervisor should work together to obtain a badge or WildCard from the UK HealthCare WildCard ID Office. The office is located in Chandler Hospital, room A.00.807. You can also contact the office at (859) 323-2356 or email SecurityIDbadges@uky.edu

If your badge allows access to your work area, the badge should work with the Kronos time clocks. If you have trouble, please work with the UK HealthCare WildCard ID Office to obtain an updated badge.

If you are in a position that is funded by a grant, you will not be able to leverage Kronos for timekeeping purposes. You will use an online system called Fieldglass, accessible through myUK. You will need to create a user account for this system, and your supervisor will approve your time using this system. This system will not be available until February 28. Until that time, you will continue to submit paper time sheets.

If you have multiple assignments within STEPS or with a UK HealthCare department outside of STEPS, you will not be able to track both assignments using Kronos. You will use an online system called Fieldglass, accessible through myUK. You will need to create a user account for this system and your supervisor will approve your time using this system. This system will not be available until February 28. Until that time, you will continue to submit paper time sheets.

Most employees will appear in the Kronos scheduling tool. You may set up schedules for the shift your employee is expected to work, or they may simply clock in an out when they are needed to work.

Although STEPS employees are in Kronos, they are in a different personnel area. Unfortunately, Kronos cannot have the same person in two different personnel areas. Therefore, STEPS employees who have another UK HealthCare assignment will need to enter their work time for their STEPS position directly in to Fieldglass, which is an online time approval system accessible through myUK. As their supervisor, you will also need to access this system to approve your employee’s time.

STEPS employees will be automatically set up with web access which will allow for time entry while working remotely.

If you are not an approver in Kronos, most likely there is an individual in your area who already has this responsibility for regular staff. We would recommend using this same resource for time approval for your STEPS employees, if possible.

Employees are expected to clock in at the beginning of their daily shift and clock out at the end of their daily shift.

If your employee works 4.5 hours or less, no meal period will be deducted. However, if your employee works five hours or more, they need to take a meal period. This time will be automatically deducted.