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You might need to rearrange working time when life needs come up

For occasional appointments, events and personal needs that arise, university policy allows you to flex your work time.

Flex time means you do not work all of your hours during your typical work day, and you make up that work time outside your typical hours. If you make up the time you missed within the same week, our policy supports this. 

Our policy’s goal is to simultaneously support your personal and professional life and the university’s business needs.

Common reasons for flex time

  • Your or your child’s medical appointment
  • Picking up a sick child from school early
  • Attending a professional or personal class or event

Our flex time policy supports your needs and business needs

Follow our policy in 3 steps

1. Coordinate with your supervisor
Talk about flex time with your supervisor to understand possibilities. They may or may not approve. Discuss your need and how you’ll make up the hours as far in advance as possible.

2. If your request was approved, take off the time

3. Make up your missed work time within the same week

HR Policy & Procedure #70

Attendance/Hours of Work
“Flex-time will take place of the “typical” 7.5 or eight-hour work day, but will not affect the typical 37.5 or 40-hour work week.”

If and when flex time is possible is up to your supervisor

Talk about flex time with your supervisor to understand their needs, including core working hours. If you have a need to flex time, start the conversation as far in advance as possible.

When flex time might be possible

  • Leaving early
  • Arriving late
  • Taking a longer lunch break
  • Any time that is not core working hours

Core working hours

Know that our policy supports flex time during time periods that aren’t considered core to business needs. It’s up to your supervisor to determine the core working hours for your area when all employees need to be present. This could be from 10 a.m. to 3 p.m., for example.

“It’s up to them whether they prefer to use flex time or leave, but I want them to know they have the choice.”

How one supervisor supports flex time