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Working from home might be possible

Remote work may be an option depending on the position, the employee and the supervisor.

Over the past year, we have all learned a lot about the benefits of flexible work options. As our students return for their residential experience for fall 2021, we must ensure they return to a vibrant, active campus. However, some positions, based on the work that must be performed, may be suitable for flexible work. Options could include continued remote work or a hybrid schedule, working remotely some days and reporting for on-site work on other days. Decisions about remote or hybrid schedules will be based on the duties required for the position. 

To best serve our students, it is an expectation throughout the university that anyone in a student-facing position perform their duties in person this fall. This move to on-campus work is particularly important for positions that are student-facing in any way - teaching, advising and other support positions where student interaction occurs on a regular basis.

When it could work

  • If your work can be accomplished without daily in-person interaction
  • If proper, secure technology and equipment are available
  • If it enhances the services provided to UK students or the community

Do you want to work from home and how often?

First, consider everything remote work could impact — and how that might change depending on whether you telework daily versus one or a few days a week. 

Here’s an overview to help you decide working off-site could be beneficial to you, personally and professionally.

Remote or hybrid work considerations

Locations

  • While the university is committed to offering flexibility, remote work outside of the United States will not be approved.
  • Please talk with your business officer about updating your work address in myUK and, if your remote or hybrid work location is outside of Fayette County or Kentucky, completing a Local City Tax form.
     

Work stations

  • You are responsible for establishing and furnishing a safe, ergonomic work area
  • Document all loaned furniture and equipment with the Off-Campus Equipment Form
  • UK will provide you with all appropriate and necessary office supplies
  • You must maintain sufficient bandwidth internet connection to be productive
  • The university will not reimburse internet or phone services for remote work, nor other costs for maintenance or other incidental costs

Technology

UK HealthCare employees can view this technology information.

Campus employees, follow these guidelines:

  • Using a UK-owned device that has been configured to meet UK’s security requirements is always the best and preferred option for conducting work
  • If you use a personal device, you must:
    • Create a separate and secure login for university work using the official authentication policy
    • Data must not be stored locally without approval from ITS Cybersecurity, Data Privacy, and Policy
    • If data is stored locally, it must be encrypted and approved by ITS Cybersecurity, Data Privacy, and Policy
    • Operating systems and application software must be updated to the latest stable version approved by ITS 
    • Antivirus software must be up to date and running
    • Devices must be configured to “lock” or log out and require reauthentication if left unattended for more than 15 minutes
    • Services not required for the device and/or user functions should not be installed and not be running

After discussing with your supervisor, complete our remote and hybrid work agreement form

Once you've discussed your schedule with your supervisor, you'll need to complete our remote and hybrid work agreement form. In preparation for the fall 2021 semester, each college and unit submitted a workforce plan to their area's direct report to the President for approval. Moving forward, all remote or hybrid work agreements should follow your area's review and approval process.

Campus and non-UK HealthCare areas

If you work in a campus or non-UK HealthCare area, complete this form

UK HealthCare areas

If you work in UK HealthCare, complete this form

“Working from home helps with managing the stress associated with our deadline-driven work.”

Why Susan supports remote work for her team

Updates

July 31, 2020 UK Temporary Remote Playbooks for Supervisors and Employees

As remote work remains an important public health strategy during the pandemic and our Coronavirus (COVID-19) response, we created a go-to guide to help you sustain working from home.

April 2, 2020 Temporary remote work during COVID-19 response

Allow staff to work remotely on a temporary basis when it makes sense based on their job responsibilities and the university’s operational needs.

October 17, 2019 College expands flexible work by launching remote work guidelines

"It's important to me that my team members feel like they have control in how they accomplish their work."

From our blog

June 23, 2021 How to make a hybrid option work for everyone Azetta Beatty, MS

5 min. read

June 22, 2021 Potential challenges for your hybrid schedule Azetta Beatty, MS

7 min. read

Flexible work

Upon discussion between supervisor and employee, remote work may be possible in certain types of positions where work can effectively and securely take place off-site.

Contact our office

Monday-Friday from 8 a.m. to 4:30 p.m.
(859) 257-8763
worklife@uky.edu