COVID-19 response update
With schools and day care providers closed, we're extending the time period for reduced seasonal hours and seasonal unpaid leave to provide more flexibility throughout the entire year.
You can now request reduced seasonal hours or seasonal unpaid leave through December 31, 2020. Working fewer hours with pro-rated pay or unpaid leave could be available to you within your current position.
Temporarily reduce your hours during seasonal periods
This may be possible as a long-term change, temporarily during a season, or after you return from extended leave or as you near retirement.
During the summer and winter months, you could temporarily reduce your hours worked. If you reduce your hours worked to no less than 75% of regular full-time status, you'll maintain your benefits. For example, a 40-hour-per-week position could be reduced to 30 hours with the same benefits.
This option is available during eligible periods only.
Temporarily take seasonal unpaid leave
Leave must be taken in full-week increments.
Considering dates? Our holiday leave policy states employees must be in a paid status on a scheduled day immediately before and after the holiday in order to be paid for the holiday.
Eligible periods for seasonal hours
You’re eligible to request reduced seasonal hours and seasonal unpaid leave if you’re a regular, clinically non-essential, full-time staff employee who has successfully completed the 90-day, new hire orientation period.
NEW 2020 seasonal period
April 17, 2020 to December 31, 2020
Temporarily reduce hours after returning from extended leave
This option is considered a phased return from extended leave. For example, extended leave includes family medical leave for having a child. Instead of returning immediately to full-time work, you have the option to return to work part-time before going back to full-time status.
Phase into retirement by reducing hours
Phased retirement allows you to gradually reduce your hours over the course of up to three years before you retire.
Your department chooses whether to grant phased retirement or not. You're eligible to request phased retirement if your age plus your years of service is greater than or equal to 75. At least 15 of your years of service must be continuous, regular full-time work or its equivalent.
Change a full-time position to part-time
In unique circumstances, it may be possible to permanently reduce your regular full-time hours without impacting your benefits—if the hours are reduced to no less than 75% of full-time status.
Administering unpaid seasonal leave or reduced seasonal hours?
The business officer in the employee's department will execute a "Position Update" action in SAP to update the employee's record. Detailed instructions may be found in the Payroll Reference Manual. Please refer to page 8 of the Position Changes/Transfers/Updates section.
- At the end of the agreed upon leave, the business officer will execute the same action and bring the employee back to the original status, FTE and pay rate.
- Because the seasonal hours assignment is a temporary accommodation, there will be no need to change the attributes of the position.
- An employee's health benefits premiums will be "caught up" retroactively when the employee returns to active status.