Billy Payne

Billy Payne

Billy Payne

November 22, 2019


College/Unit: Office of University Events

What services do you and your teammates provide to campus?

The Office of University Events is the campus hub for event planning and helps to guide departments and student organizations through the event management process. The Office of University Events is comprised of the event team (professional event managers) and the production services team (advanced sound, lighting, and video support).  Together we execute all types of events for the university community from concerts to lectures, movies to plays, fashion shows to press conferences, and ribbon cuttings to commencement.  We take events to the next level!

Tell us about your collaboration with ITS and the ITS services that your department utilizes:

The Office of University Events works closely with many groups within ITS.  More specifically, we work with the Enterprise Application (EA) division who provides technical support for and manages the database for the campus’ Event Management System (EMS) software for which we administer.  Additionally, they implement new integrations to make our work more efficient.  From integrations with the University’s calendar product (Localist) to integrated/single sign-on with a number of data sources to EMS, to custom tools, EA allows us to work smarter which helps us make events more successful.  ITS also supports us in executing events from needing extra ports activated for a press conference live stream, to special VLAN and firewall configurations to support temporary point-to-point video simulcasting, University Events has worked with great people throughout ITS who are always willing to help us align with the University’s broader goals and mission.