EAG - Materials Management (MM) Information

Service Description:

Assists the customer in the preparation  and processing of requisition through receipt and approval of the invoice for payment for goods and services requested by the university

Assists the customer by accurately tracking inventory levels, automating processes, and gaining operating efficiencies by improving inventory turns, optimizing the flow of goods, and shorten routes within warehouse space

Assist the customer with proper handling and reporting requirements and assist the customer in
expediting the inventory procurement process

Key Services:

EDI Electronic Data Interchange

Remote and onsite support including: 

  • EDI Electronic Data Interchange 
  • Procurement for Healthcare in both Good Samaritan and Chandler hospitals 
  • MRP (Materials Requirement Planning) automated supply reorder process
  • Procurement for University Facilities Services 
  • Inventory management support for nine perpetual inventory location with over ten million dollars  in on hand supply value 
  • Web-based procurement forms system used throughout Healthcare and campus ancillary areas

SRM-Supplier Relationship Management

The EAG along with the University of Kentucky Purchasing Department have now implemented the SAP SRM (Supplier Relationship Management) system. The SRM application automates, simplifies, and accelerates procure-to-pay processes for goods and services. Users are able to punch out to vendor managed catalogs and shop on line directly from the application. Internally managed contracts can be searched in SRM to ensure accurate contract pricing is enforced.

Flow of Materials througout the Inventory Locations in the Hospitals

End-users who have responsibilities in MM should check this page for general information about the SAP software, MM news, important dates, and documentation.

Purchasing-Quick Reference Guide

MM Terminology

Methods to View MM Workflow

How to Check Workflow Word doc download
View Workflow Diagram

FY2013-14 Closing Dates Coming Soon

Requisition & PO Encumbrances

Procurement Card Help & Support

Procurement Card Manuals 
Procurement Card Questions

Changes in Roles and Authorizations

Changes to end-user profiles, roles, and authorizations need to be addressed with unit business officers who in turn communicate needed changes to the Area Security Officers.  MM users who have questions, or need help with such changes, email IRISTraining@uky.edu for assistance.


Updated: 5/9/2012

859-218-HELP (859-218-4357) 218help@uky.edu