We are creating more efficient processes for procurement, purchasing, and payment activities across the campus. And, as part of our efforts in this area, we are making some important changes to travel reimbursement and to some of our procurement card (pro-card) processes.
Early in Phase I of Our Path Forward, Huron provided research and exploratory support for revitalizing the University’s procure-to-pay processes. The final report was completed in late November 2018, and underwent further review to identify potential savings and specific target areas across the institution.
Specifically, we are moving forward with the implementation of SAP Concur to modernize our P2P system and create a unified solution for travel and financial expenses.
To support this work, University Financial Services (UFS) and the Provost’s Office are forming a campus-wide team consisting of frontline users, frequent travelers, and business officers who will help shape the policies and procedures for the new system. Project leaders anticipate the new system to be in place by early 2020.
This transition offers several benefits. First, SAP Concur will replace the current travel system and provide a better user-experience, flexible workflow solutions, and mobile support. In addition, the new system will replace the current travel and pro-card reconciliation processes and provide an enhanced user-experience, improved workflows, and standardized business procedures.
The rationale for these changes is two-fold. First, it will improve efficiency and effectiveness in UK's operations. Second, it will make it easier for faculty and staff to take advantage of these systems.
Business officers and users will continue to receive information in the months ahead as University Financial Services (UFS) partners with SAP Concur, Purchasing, Information Technology Services, and others to implement the transition.